[Ambassadors] Shipping / Move In Details for Ohio LinuxFest (fwd)

Thu Aug 26 03:03:54 UTC 2010

FYI, for the Ohio Linux Fest folks.  We requested power and contributed 
a bit extra for the Fedora table, but the event organizers should 
triple-check to make sure we have it.  Red Hat's also sponsoring, but I 
don't know what sort of booth or table the corporate folks will have. 
But there's a nice opportunity to try to have everyone go out to dinner, 
and share some perspectives from the community <-> corporate 
bi-directionally.  Someone can send me the receipt if one of my fellow 
Red Hatter's doesn't pick it up (which they should).  :)

--Max

---------- Forwarded message ----------
Date: Wed, 25 Aug 2010 20:01:35 -0400
From: Rob Ball
Subject: Shipping / Move In Details for Ohio LinuxFest

  *Dear Ohio LinuxFest Exhibitor,

The purpose of this email is to inform you about your exhibitor space at the 
Ohio LinuxFest.

**Event Venue Facts:
Ohio LinuxFest expo will take place on Saturday September 11, 2010 from 8 A.M. 
to 6 P.M. at Greater Columbus Convention Center, 400 North High Street 
Columbus, Ohio 43215. The convention center is blocks North-East of the 
Nation-Wide Arena in downtown Columbus. Parking ranges from 12-24 dollars for 
the day, even on a Saturday.  Two hotels are under the same roof: the Hyatt and 
the Drury.

Table and Booth facts:
Every table and booth is in the foyer of ballrooms 1, 2, and 3 giving you 
maximum exposure to our estimated +1500 guests. Each exhibitor gets a 6 foot 
long by 2 foot deep table. The booths get full pipe and drape. Every table 
either is against the wall or has a curtain back. **The Greater Columbus 
Convention Center does not allow any tape on the walls.  Please purchase 
"Teacher's Putty" if your booth is against a wall.**

The booth and table positions are posted http://ohiolinux.org/exhibits.html

This is a video of the table activity while a talk is occurring:
http://www.youtube.com/watch?v=7RQDw8JUhPo&NR=1 
<http://www.youtube.com/watch?v=7RQDw8JUhPo&NR=1>

Time of Expo/Move in:

8 AM to 6 PM on Saturday September 11, 2010.
Move-in will be supported at 4 PM to 7 PM on Friday September 10, 2010 and 6 AM 
to 8 AM.
Items left in the expo hall overnight will be watched by a bonded security 
guard hired by show management.

Electricity:
Is covered by the Ohio LinuxFest except for bronze sponsors and dot-orgs who do 
not specifically request power. Otherwise you will need to order it through 
this form.
http://www.columbusconventions.com/downloads/electrical_1_part.pdf

Moving in:

Move in will be accessible through Exhibit Hall C Docks 6-10 of the Greater 
Columbus Convention Center.  Pull your car to the loading area at the rear of 
the convention Hall.  Ohio Linuxfest staff will be available on Friday to 
assist you in moving your booth materials.  If you arranged storage through 
ACT, your good will be delivered on Friday with the tables.  Please be assured 
that the expo center will have security on hand to ensure your booth remains 
untouched Friday and throughout the night.

Shipping:

How you ship depends on what you are shipping:

Freight/storage:
Arrangements must be made through ACT for booth freight. Contact  Barb Simms of 
ACT, Event Coordinator, for more details.
ACT, Inc.
4185 Janitrol Rd.
Columbus, Ohio 43228
Phone: 614-351-7100
Fax: 614-351-7111
Please use the attached form when contacting ACT.

Small Boxes:
If you are staying at the Drury, they will hold small boxes cost free. Call the 
hotel for details 614-221-7008. Be sure to book your room and hotel via this 
link for the $104/night discount rate http://www.ohiolinux.org/hotel.html

Items you may wish to include in the raffle may include gift certificates, 
apparel, coffee cups, hardware, software boxed sets, books, laptop bags, or 
high-end toys.

Items you may wish to include in the conference bag include information about 
your company or project, pens, pencils, notebooks, candy, toys, or other gifts 
that can fit in an 8" deep bag. You must be able to give 100-2000 of this item.

Promote your appearance:

Let Zonker know who you are, your Microblogging name (twitter/identi.ca), and 
your pr contact
zonker at ohiolinux.org <mailto:zonker at ohiolinux.org>

You can also promote your appearance by using one of our banner ads on this 
page:
http://ohiolinux.org/how-to-help

Thanks again for your sponsorship, Please contact me if you have any questions.

Sincerely,
*

*-- Robert Ball
Ohio Linuxfest Sponsorship Chair
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