Funding for people that don't pair with funded people?

[Paul W. Frields]

On Thu, Nov 05, 2009 at 02:42:08PM -0500, Steven M. Parrish wrote:
>> -----Original Message-----
>> From: Paul W. Frields <stickster at gmail.com>
>> Sent: Thursday, November 05, 2009 2:00 PM
>> To: fudcon-planning at lists.fedoraproject.org
>> Subject: Re: Funding for people that don't pair with funded people?
>> 
>> On Wed, Nov 04, 2009 at 11:54:26PM -0500, Mel Chua wrote:
>> > On 11/04/2009 11:47 PM, Ben Boeckel wrote:
>> > > Hi,
>> > >
>> > > I was wondering how the funding worked out for those who are being
>> > > funded for the hotel and want to room with someone who isn't. Mel
>> > > says that Luke Macken may be in the same boat that I'm in. Was
>> > > wondering how that works. Thanks.
>> > 
>> > Ah, looks like I misspoke - looking at 
>> > https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Room_sharing, 
>> > it's all fully funded room pairings. I thought I'd heard somewhere that 
>> > Luke wanted to room with Remy so J5 was going to see if Bernie still 
>> > needed a roommate and...
>> > 
>> > ...well, anyway, whatever that was, it's no longer on the wiki. 
>> > Something to quickly ask about at tomorrow's meeting, since I don't 
>> > actually know the answer (I suspect it's just Much Easier if we book 
>> > only funded room-pairs, and let people swap rooms/roommates as needed 
>> > during the actual event).
>> 
>> I'll try to go through these today to resolve how they're being paid,
>> so we can arrange appropriately.
>> 
>> Anyone who doesn't want to be paired with another person being funded
>> from the same pot of money will be responsible for working out the
>> bill, in full knowledge that we will only be paying what we've agreed
>> up front.  I'll make sure this is relayed to everyone on that list.
>> 
>> We in the FUDCon planning group don't need to book rooms for people.
>> We should simply tell them, "You are responsible for making sure you
>> and your roommate are neither single-booked, nor non-booked." :-)
>> Then we will pick up the appropriate tabs when people leave the hotel
>> on Monday and/or Tuesday as needed, in accordance with what we've
>> planned and communicated.
>> 
>> Does this sound like a sensible plan?  Am I missing a problem or
>> detail?
>
> Just to clarify, you will be booking the rooms for those where both
> persons are being covered by fedora, correct?

Steven,

I'll try to have this email out today -- sorry I've been late on this,
there's been a lot going on with the release, PR, and my upcoming
travel.

Because Mel and I are both going to be indisposed for the next week or
so, we're going to expect each pair of people to handle a hotel
booking.  The pair of people will simply decide between them who will
make the booking.  In some cases, one of them will already have done
so.  When you book, you need a credit card to guarantee the room, of
course, but Mel and I will pick up the tab at the hotel for the people
we're covering, so they won't be charged.

Some people have already done this, and we also want to make sure
people don't double-book by accident either.  That will be in the
email as well.

Paul