hotel for fudcon tempe 2011

[Paul Frields]

Robyn did some very diligent checking on our behalf to get us to this
point. However, I know everyone agrees we don't want to throw any
money away. I have nothing against the Courtyard or any other
location. We simply want all the attendees who are lodging to be in
one place so we maximize the possibilities for collaboration
throughout the weekend, including after hours.

If the Courtyard has substantially changed their price, let's look
into this further. I have a grace period on the contract signing with
Mission Palms (until next Monday), so that's not a worry. But we need
to move quickly.

Seth, since you've already confirmed the availability of rooms, are
you willing to help with the following three questions?

* What does airport transportation cost to the hotel?  If it's
~$10/person on a shuttle service, that's totally acceptable.  If it
costs $50 by taxi, we're not saving people as much, since the light
rail goes from the airport to just a couple blocks from the Mission
Palms. ;-)

* The Mission Palms is offering us a Friday night hospitality suite
gratis. I would want at *least* that same deal at the Courtyard, but
perhaps they would also throw in a hack suite somewhere -- it would
need to be a suite or room that won't disturb other guests, though.

* I would like to confirm they don't mind us bringing in pizzas and
sodas to the hospitality suite to share with people arriving.

* Would they have any issue with us bringing in a beefed-up broadband
system for the weekend? We would have a properly licensed contractor
work directly with the hotel, and I would presume that contractor
would have references available upon request.

Paul



On Wed, Aug 11, 2010 at 6:30 PM, Robyn Bergeron
<robyn.bergeron at gmail.com> wrote:
> It's certainly different from the rate of 159/night I was quoted back
> in april, when I started working on this.
>
> If that is what people want to do, then we need to make that call.
> Since I think paul was planning on signing the contract tomorrow.
>
> On 8/11/10, seth vidal <skvidal at fedoraproject.org> wrote:
>> On Wed, 2010-08-11 at 17:57 -0400, seth vidal wrote:
>>> On Wed, 2010-08-11 at 17:51 -0400, seth vidal wrote:
>>> > On Wed, 2010-08-11 at 15:48 -0600, Clint Savage wrote:
>>> > > A quick review on Google maps[1] revealed that there are apparently
>>> > > loud trains nearby.  I'm not opposed to a Courtyard as the one in
>>> > > Toronto was very nice, but that may be something to think about.
>>> > > Overall the reviews were positive, btw.
>>> >
>>> >
>>> > I read about the trains - the windows are doubled up to keep the sound
>>> > in check and maybe this is just me b/c I've lived near-ish trains my
>>> > whole life but I'll keep the $75/night and deal with trains a lot
>>> > better.
>>> >
>>> > :)
>>> > -sv
>>
>> some more info after talking to frields a bit:
>>
>> http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-July/000716.html
>>
>>
>> >From Robyn:
>>> This has been the best hotel as far as convenience. There is a
>>> Courtyard Marriott also in downtown Tempe which was approximately $10
>>> less per night than the Mission Palms, which is located next to the
>>> train tracks, and also was fairly uncertain that they could
>>> accommodate the group, or have any type of meeting space for us.
>>
>> They're about $75 cheaper per night and I just confirmed they have 35 rooms
>> available for that weekend.
>>
>> They do have meeting space but I have not confirmed its availability nor its
>> size.
>>
>>
>> If the trains are the only issue then maybe it would be worth the $100 to
>> have someone stay the night and find out how loud they are.
>> For 35 rooms we're talking a savings difference of about $3080.
>>
>> Given what I've seen for flights that's ~7-8 more people flying in from the
>> east coast.
>>
>> If this is already decided I'll stop asking about it :)
>>
>> thanks,
>> -sv
>>
>>
>>
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>
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