[fedora-my] F&B Hospitality Meetup on 14 March 2012 - Brief

[Slaya Chronicles - Geeko Acolyte]

*Meeting Held: *14 March 2012, Miss Kwan, 4th Floor Suria KLCC, 19:30
(GMT+8)
*Attendees:*

   1. Hanif
   2. Alvis Kang
   3. Nasrun
   4. Vincent Tee
   5. Eric Yeoh


*Guiding Policies for F&B and Hospitality Group*

   1. We will ensure food/drinks be made available to all volunteers and
   speakers at FUDCON 2012, Kuala Lumpur


   - That is we will ensure that lunches and tea breaks be made available
      from 18th May - 20th May 2012
      - FUDPub/Dinner get together on evening of 19th May 2012


   1. We will ensure that speakers needs' be looked after to the best of
   our abilities (Hospitality Group).
   2. We will ensure that speakers are notified of the speaking schedule,
   they show up for the talks and ensure that they arrive from the airport and
   chek in (Hospitality Group). Need close input and cooperation from the
   Logistic Team.
   3. All food and drink must be Halal, no beef and no alcohol will be
   served.
   4. We will look at providing Buddhist-style vegetarian food for
   volunteers/speakers that has no meat/meat extract/meat by-products, eggs
   and onions/shallots/leeks - for vegetarians. The list of those in need of
   vegetarian meals MUST BE confirmed to us AT LEAST 2 WEEKS before the
   commencement of FUDCON 2012.


*Additional Task (taken on voluntarily)*

   1. Nasrun will be taking photos and making them into video montage for
   free. All credits in any form will be to him as a person and not to any
   company.


   - He will take a portrait photo of each speak and volunteer and make
      into a collated photo or montage
      - He will try to arrange for video of the event. Note -  not the
      talks.
      - Nasrun will be moving around to take photos and any material for
      his montage.

*FUDCON BBQ Nite*

   1. As per to 1st physical meeting, BBQ on the evening of 19th May 2012
   is suggested.
   2. Plan to hold at the adjacent car park area at UCTI campus.
      - Need to talk to Gurdip on availability and any paper work required.
   3. Will be for 75-80 pax at max RM60 per pax.
   4. Required:
      - Meat (Chicken wings, Mutton?, Fish?)
         - We are looking at approximately 150 Chicken Wings (i.e. 75 x2)
      - Sausages/Frankfurters
      - Marshmallows? (roasted marshmallows are just great)
      - Fruits (Watermelon, papaya and pineapple)
      - Vegetarian pasta/beehoon/mee for about 20 pax (for vegetarians as
      well as for the rest who cannot wait for the BBQ to be done)
      - Fish sticks?
      - Margarine
      - Honey
      - Chili Sauce
      - Tomato Ketchup
      - Barbecue forks/equipment
      - Serving utensils e.g., cups, spoon/fork, plates (disposables?)
      - Serving trays
      - Drinks (dispensers may be cheaper than buying soft drinks)
      - Marination ingredients (soy sauce, pepper, sugar, salt spices etc)
      - Charcoal (at about 30kg)
   5. Meats, especially chicken wings will need to be marinated.
      - Vincent volunteered his home as it has the refrigeration and stuff
      to pull it off.
      - He may have the serving trays as well as his mom used to be
      a restaurateur.
   6. *Tasks for FUDCON BBQ Night*
      - Nasrun will check on whether he can get the BBQ equipment sorted
      out and possible catering extra food - will report back on Friday 16/3
      - Hanif and Alvis will check on the price of charcoal - will report
      back on Thursday night 15/3
      - Eric will check on the price of frozen meats - will acknowledged by
      next Friday 23/3
      - Vincent will check on the availability of serving utensils and
      trays by Friday - 16/3
   7. Idea floated by *Maverick* and *Meng(Seatux)* via last IRC meeting on
   13th March - to covert the BBQ Nite into a makan-makan (buffet style) get
   together at the Hotel Sri Petaling.
      - Attractive as will reduce our work overheads tremendously.
      - Requires a quotation and price nego with Hotel.
      - At the moment will KIV this as will need to meet up with their F&B
      people - Eric has no time and the rest of the gang has no transport.


*Hospitality Group*

   1. At the moment I am thinking of assigning 2 - 4 persons to this group.
   2. Pre-requisite - functioning and accessible cell phone numbers
   3. No fixed names yet - anyone within the F&B and Hospitality Group is
   welcomed to join if interested.


That is all for now.

Eric
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