I just threw Paul Frields a curve ball earlier this evening and he wisely
pointed me to ask the list so everybody can refer to it back later. My
question is (more or less) like this, "Are we allowed to spend a portion of
our event budget on equipment?" I'm thinking to get our local group a cheap
inkjet printer to handle our desktop printing needs like sticker
labels/brochures/flyers/signages for an upcoming event - SFD2009.
Now what prompted me to pop the question?
- We were not able to get the services of a CD/DVD replicator because of
time and cost constraints. The genius in me decided to produce the
LiveCDs/DVDs on our own so we can have them ready before the event. The
blanks were quite inexpensive and we're left with some surplus on the
original item budget - around Php 3500 . The production line consists of
my personal DVD-writer and my brother who volunteered.
- Looking at the blanks, I figured sticker labels will make them better
looking (though still not as professional as the ones made by replicating
services) and that we could also use some flyers/brochures/signages. We
actually have two options - (1) to get a printer do them for us or (2) to
- For some stroke of luck, I don't own a printer and I'm a little bit
squeamish using our office printer for something like this. If a decision
for a printer purchase is reached for this event, I'll be its custodian
until someone can take over for me. This is an obvious conflict of interest
on my part so I posed the question to Paul (as Fedora Project Leader) and
ultimately to this list.
To add to the first question - has anybody been on the same situation I'm
now in? Any advice?
After being at both the F12 release events meeting and the Marketing
meeting today, I thought this might be a good opportunity for
Ambassadors to help create Marketing collateral that would be useful for
other Ambassadors: Prepare short stories for "I use Fedora" rotations on
the webpage and Fedora Insight.
It's something that would be great for Ambassadors to do before the F12
launch (before the Beta launch, if possible) - write up *your* story
about using Fedora, the stories of your friends and the people you've
introduced Fedora to - and also potentially something fun to do *at* an
F12 launch event; interview new users, make a podcast with them, film
them describing something cool they've just discovered about their new
operating system, help them write an article for FI.
If you write 'em, we can help you edit and publish 'em. Just link to
your work in a comment on that ticket (you'll have to log in with your
FAS credentials first) and we'll take it from there.
Questions? Comments? Feedback? ("I Use Fedora" stories?)
PS: Fedora Insight is https://fedoraproject.org/wiki/Fedora_Insight.
PPS: Got something you'd like the Marketing team to make for you? Need
Marketing consultation for an event? Send us a ticket at
Am looking at this form and it is clear that "Next orders will be
centralized orders for the EMEA Countries
*Deadline 30. November 2008 08:00PM UTC"*
This I had pointed out earlier on and someone said that we have to wait till
the form is opened again.
My question then is, does this mean that one should just add their details
despite the closed nature of the form?
> Message: 2
> Date: Tue, 15 Sep 2009 22:04:59 +0200
> From: Gerold Kassube <gerold(a)lugd.org>
> Subject: Re: [Ambassadors] Re: Fedora T-Shirts
> To: fedora-ambassadors-list(a)redhat.com
> Message-ID: <1253045099.25713.8.camel(a)F11LAP.homenet.local>
> Content-Type: text/plain; charset="utf-8"
> Hi there ....
> everybody who wants to have/buy/get a Fedora Polo Shirt with stiched
> LOGO and Ambassador signs on the arm.
> It would be great, if Fedora EMEA e.V. can handle your requests, but
> there are some logistical, also financial problems to solve first.
> The process to get such a Polo is in EMEA as follows:
> 1.) You add yourself until the given timeline on the wiki at
> 2.) If we'll have an amount of at least 50 Polos, we can order for a
> suitable price.
> 3.) if I have price for Polo and shipping I will send you an E-Mail in
> private with the amount of EUR you have to pay
> 4.) You will transfer the amaount you have to pay (Shirt Producing and
> shipping costs to your home) BEFORE WE CAN ORDER
> 5.) you wait until you'll receive the packet which I will send to you;
> best case after deadline 4 weeks ...
> Hope this will help and show you how the process is
> Friendly yours
(08:00:02 PM) inode0 has changed the topic to: FAmNA Meeting: Agenda -
(08:00:07 PM) inode0: Roll Call
(08:00:33 PM) ***lcafiero is here
(08:00:47 PM) crossbytes: crossbytes is here
(08:00:54 PM) ***djf_jeff is here too
(08:00:59 PM) Grantbow_: .fas grantbow
(08:01:00 PM) zodbot: Grantbow_: grantbow 'Grant Bowman' <grantbow(a)gmail.com>
(08:01:07 PM) lcafiero: .fas lcafiero
(08:01:08 PM) zodbot: lcafiero: lcafiero 'Larry Cafiero'
(08:01:13 PM) djf_jeff: .fas jfsaucier
(08:01:13 PM) zodbot: djf_jeff: jfsaucier 'Jean-Francois Saucier'
(08:01:19 PM) crossbytes: .fas crossbytes
(08:01:20 PM) zodbot: crossbytes: crossbytes 'Kevin Higgins'
(08:01:25 PM) StabbyMc: .fas smcbrien
(08:01:26 PM) zodbot: StabbyMc: smcbrien '' <scott(a)mcbrien.net>
(08:02:17 PM) ***inode0 proceeds to announcements as stragglers arrive
(08:02:31 PM) inode0:
https://fedoraproject.org/wiki/FUDCon:Toronto_2009 <- go to this
(08:03:36 PM) inode0: For ambassadors who haven't attended FUDcon in
the past I want to say it is a joy to meet so many other contributors
in person and you will be full of enthusiasm to go get things done
after attending it
(08:04:25 PM) inode0: My other announcement is more of a reminder
(08:04:49 PM) inode0: I'm planning to hand over the reins of these
meetings to others at the end of October
(08:05:22 PM) inode0: If you would like to help out with the meetings
don't be bashful
(08:05:46 PM) lcafiero: sseiersen|Laptop did a good job last time -- I
(08:07:13 PM) sseiersen|Laptop: hm?
(08:07:20 PM) inode0: Other announcements?
(08:07:21 PM) lcafiero: UTOSC is Oct. 8-10 --
(08:07:28 PM) lcafiero: (I think that's the wiki page)
(08:07:36 PM) ***sseiersen|Laptop is here kinda late...
(08:07:40 PM) inode0: looks like something for the events section larry
(08:07:55 PM) lcafiero: OK, sorry.
(08:08:09 PM) inode0: So was my FUDcon announcement :)
(08:08:41 PM) inode0: https://fedoraproject.org/wiki/FedoraEvents is
next, we'll just ease into that now
(08:09:04 PM) inode0: djf_jeff: you have a topic here?
(08:09:11 PM) djf_jeff: inode0: yes
(08:09:38 PM) djf_jeff: for the Ontario Linux Fest, I wait for a
confirmation with the OLF guy that we can have something there
(08:09:52 PM) djf_jeff: if yes, the chance I take this event is 99%
(08:10:00 PM) inode0: excellent
(08:10:03 PM) djf_jeff: does somebody else from here attend OLF?
(08:10:30 PM) inode0: this is OLF North (as opposed to OLF South in Columbus)
(08:11:05 PM) lcafiero: ?
(08:11:10 PM) inode0: djf_jeff: there is someone I think is going
(08:11:53 PM) djf_jeff: I think I see that here too, but I don't
remember, I will try to launch a call tomorrow in #fedora-ambassadors
(08:12:02 PM) inode0: Karlie Robinson I think I remember mentioning it
(08:12:06 PM) Grantbow_: http://onlinux.ca/ for the record
(08:12:28 PM) djf_jeff: also, 4 days prior to OLF, me and my company
have a big Red Hat and technologies conference in Quebec City
(08:13:14 PM) inode0: http://jit.infoglobe.ca/
(08:13:23 PM) djf_jeff: we will present Red Hat technologies and a
good portion of the community side of the conference is held for
Fedora and other Fedora projects
(08:13:27 PM) djf_jeff: inode0: yes
(08:14:16 PM) djf_jeff: I hope to attract people to the community side
of the project
(08:14:31 PM) inode0: so one thing that could help here is getting an
event box for this week to catch both shows
(08:14:44 PM) djf_jeff: inode0: exactly
(08:15:21 PM) djf_jeff: if I could have an event box for the October
20 show, I could go to cover OLF on October 24 with it
(08:15:33 PM) lcafiero: When is OhioLF?
(08:15:41 PM) inode0: I don't think we have any details about how to
do that quite yet, but we should be able to
(08:15:51 PM) djf_jeff: and I think having a strong Fedora presence at
the October 20 event in Quebec is really a must
(08:16:21 PM) inode0: I believe the OLF box is headed to Pennsylvania
next and that is only 3 days before jit
(08:16:46 PM) Grantbow_: http://www.ohiolinux.org/ is Sept 25-27 in
(08:17:02 PM) djf_jeff: inode0: what is the event in Pennsylvania?
(08:17:11 PM) lcafiero: Thanks, Grantbow_
(08:17:17 PM) inode0: http://www.cposc.org/
(08:17:39 PM) lcafiero: Central Pennsylvania . . . what inode0 said
(08:17:58 PM) djf_jeff: ok, that will be hard to get to Quebec in 2 days...
(08:18:19 PM) inode0: there is another free box but it is mostly empty
at the moment, we'll work on getting this done
(08:18:49 PM) ***lcafiero thinks we may need an event box for Canada, eh?
(08:18:58 PM) inode0: pester us about it so we don't slack too much
(08:19:16 PM) djf_jeff: what I really need is banners and media, this
is the more important stuff, the laptop and olpc is not necessary for
the jit I think
(08:20:04 PM) inode0: ok, we can certainly ship media up and perhaps
the new banners used at the summit
(08:20:22 PM) inode0: and other schwag
(08:20:41 PM) djf_jeff: inode0: that would be really appreciated
(08:20:57 PM) inode0: which brings me to a point later in the agenda
that I think makes sense to talk about now
(08:21:11 PM) inode0: Facilitating distribution of ambassador
resources in Canada
(08:21:40 PM) inode0: djf_jeff as I understand it is willing to be the
distribution person in Canada for FAmNA
(08:22:01 PM) ***Grantbow_ cheers
(08:22:01 PM) lcafiero: +1 djf_jeff
(08:22:11 PM) djf_jeff: yeah, I would be happy to help with that
(08:22:34 PM) inode0: we need to figure whether and how to get that
set up but I really think we should
(08:23:11 PM) inode0: so the next run of media automatically includes
shipping a pile up to djf_jeff (as well as any new schwag produced)
(08:23:22 PM) djf_jeff: do I need to talk with ke4qqq about this?
(08:23:57 PM) inode0: we should touch base with ke4qqq and max about it
(08:24:20 PM) inode0: I tried but didn't get a reply before the
meeting - we'll get it sorted out though
(08:24:30 PM) djf_jeff: good, I will add this on my todo list
(08:25:00 PM) inode0: I can't imagine it being any problem and the
help will be much appreciated
(08:25:43 PM) inode0: other event business?
(08:25:50 PM) lcafiero: one other thing
(08:26:23 PM) lcafiero: djf_jeff, and rislam (who is in the room
though not in the meeting), I may go to COSSFEST in Calgary in April.
(08:26:32 PM) lcafiero: Would like some Fedoran company . . . :-)
(08:26:56 PM) lcafiero: but that's for another meeting down the road.
(08:27:01 PM) ***lcafiero is done
(08:27:10 PM) djf_jeff: lcafiero: I will surely check that, never been
to Calgary before, would be a good time!
(08:27:16 PM) John_Lenin: hello ambassadors, having a meeting eh?
(08:27:20 PM) Grantbow_: http://www.cossfest.ca/
(08:27:33 PM) inode0: not going to pitch UTOSC more?
(08:27:43 PM) inode0: hello John_Lenin
(08:27:48 PM) John_Lenin: hi Inode0
(08:27:54 PM) VileGent: .fas jbwillia
(08:27:55 PM) zodbot: VileGent: jbwillia 'Ben Williams'
<vaioof(a)yahoo.com> - jbwilliams 'Jason Williams'
(08:28:18 PM) smeyer: Ok, I made it
(08:28:25 PM) VileGent: did i make it too late
(08:28:36 PM) inode0: VileGent: no, have at OLF if you want now
(08:29:22 PM) lcafiero: Well, I could . . .
(08:29:27 PM) ***sseiersen|Laptop has a nice topic for open fl for the
(08:33:05 PM) crossbytes: u can i still need to caontact matt
(08:33:25 PM) lcafiero: inode0, 60 seconds for LinuxCon?
(08:33:31 PM) inode0: yes, go
(08:34:02 PM) inode0: mdomsch will be there, put him to work too :)
(08:34:44 PM) lcafiero: It's Sept. 21-23 in Portland, Matt McKenzie
(LinuxKnight) is quarterbacking the event, I just sent the event box
up there, we have five passes for the event for those who want to work
(08:34:44 PM) lcafiero: That's about it.
(08:35:11 PM) lcafiero: http://fedoraproject.org/wiki/LinuxCon_2009
(08:35:16 PM) lcafiero: (I think)
(08:35:19 PM) inode0: I'm guessing Matt doesn't need one but touch
base with him because he will help with the booth
(08:35:24 PM) lcafiero: Right.
(08:35:48 PM) lcafiero: Jesse Keating and John Poelstra, I believe,
will also be on hand for the event, though I don't know about their
(08:36:09 PM) lcafiero: And crossbytes -- you can make Tuesday, no?
(08:36:13 PM) crossbytes: I am setting up Laptop with Fedora
Electronic Lab spin for event
(08:36:23 PM) lcafiero: +1
(08:36:28 PM) crossbytes: yes will be there 9-4
(08:37:43 PM) inode0: Shall we move to the budget hand waving segment
of tonight's program?
(08:38:00 PM) ***lcafiero readies to wave his hand.
(08:38:04 PM) inode0: https://fedoraproject.org/wiki/Ambassadors/NA/Budget
(08:38:15 PM) inode0:
(08:38:44 PM) inode0: A comment: I haven't heard anything from
official sources yet about this
(08:39:14 PM) inode0: The community arch budget appears to contain
roughly the usual amount for regional support worldwide
(08:39:24 PM) lcafiero: ??
(08:39:41 PM) inode0: 20K
(08:39:47 PM) inode0: for Q3
(08:39:47 PM) ***lcafiero waves his hand furiously
(08:40:21 PM) inode0: in addition to what is listed as spent in NA in
Q3 there is about $1800 for splatter t-shirts that is MIA
(08:41:21 PM) inode0: and media needs to be produced in late Q3
(08:41:44 PM) inode0: and we committed to sponsoring UTOSC
(08:41:48 PM) VileGent: and the table for OLF is not there nor is the
(08:41:57 PM) lcafiero: when you say MIA, do you mean it's not listed
or it's actually missing?
(08:42:04 PM) StabbyMc: inode0: that's not going to end up being early
Q4 (media) ?
(08:42:19 PM) inode0: I mean we have given the shirts away and there
is no accounting of paying for them
(08:42:35 PM) lcafiero: Oh.
(08:42:44 PM) Grantbow_: must not cost anything, lol
(08:43:07 PM) lcafiero: heh. But seriously, is it just a matter of the
wiki not being updated in a timely manner?
(08:43:08 PM) inode0: if we hit nov. 10 I think it will be Q3 and Q4 money
(08:43:50 PM) inode0: well, my point which I'm slowly arriving at is
that I don't think we'll have much money to spend the rest of this
(08:44:06 PM) StabbyMc: inode0: we probably need a standby budget item
to spend on in case F12 gets delayed and the media costs hit in Q4...
(08:44:35 PM) lcafiero: Am I reading the comm arch wiki right and that
there's $27,000 or so left for the rest of the quarter?
(08:44:39 PM) inode0: we can prepay part of the media if there is slip
(08:44:49 PM) StabbyMc: cool.
(08:45:11 PM) inode0: yes, but that isn't the ambassador budget
(08:45:21 PM) VileGent: StabbyMc, but that is worldwide
(08:45:30 PM) Grantbow_: another backup plan is some artwork for
people to print and fold when they burn their own CD.
(08:45:51 PM) inode0: we along with the rest of the world fall into
the "Regional support" line
(08:47:03 PM) lcafiero: understood, inode0 -- but certainly some of
what is needed falls under "public, Fedora-related activities is
detailed here" as the wiki says
(08:48:00 PM) inode0: yes, all of that is spent on Fedora ... just not
ambassador stuff :)
(08:48:43 PM) ***inode0 waves hands, only one person knows
(08:49:13 PM) lcafiero: understood, but will yield and not confuse
things by asking a plethora of questions
(08:49:21 PM) inode0: So we wait for instruction, but I think we
should be thinking about being a bit more frugal in the short term
(08:49:34 PM) inode0: except move media as fast as you can
(08:49:54 PM) lcafiero: right -- must have media (could we get less
DVD and more Live CDs?)
(08:50:28 PM) crossbytes: +1 lcafiero
(08:50:32 PM) inode0: are you saying the live CDs moved faster than the DVDs?
(08:50:38 PM) lcafiero: Yes
(08:50:42 PM) Grantbow_: lots
(08:50:43 PM) smeyer: wow
(08:50:45 PM) crossbytes: yes I agree
(08:50:49 PM) inode0: opposite at the Summit
(08:51:03 PM) inode0: but everyone got the bootable image on a USB stick too
(08:51:18 PM) Grantbow_: target audience matters - newbies don't want
to install, just try it out
(08:51:39 PM) jay4rest: true
(08:51:44 PM) crossbytes: U got it Grantbow
(08:51:45 PM) inode0: well we have both in our audience
(08:51:46 PM) lcafiero: that's another option -- usb installs -- we
did that at OSCON
(08:51:52 PM) lcafiero: (because we didn't have media)
(08:51:59 PM) inode0: and producing a small amount of any one kind is
(08:52:09 PM) Grantbow_: inode0: of course
(08:52:31 PM) inode0: I think we only produced 2200 DVDs for F11?
(08:52:45 PM) VileGent: f12 that number can be smaller
(08:53:06 PM) VileGent: cause we will not have big events like OLF and such
(08:53:14 PM) inode0: depends on the cost discount we lose by making
it smaller I think
(08:53:34 PM) inode0: DVDs could just go away if we want them to until
the live media turns into DVDs
(08:53:36 PM) jay4rest: live CD's I think are best
(08:53:43 PM) lcafiero: Well, maybe those of us who are sending out
the kits, etc., can assess in the next few weeks how many DVDs we have
left over and go from there
(08:53:58 PM) lcafiero: true that, inode0
(08:54:26 PM) inode0: the liveCDs are cheaper too, let's give that some thought
(08:54:34 PM) Grantbow_: +1
(08:54:52 PM) inode0: I suggested investigating making double sided DVDs as well
(08:54:52 PM) jay4rest: everyone can use them too
(08:55:16 PM) inode0: perhaps we can make a smaller number of those
which would be arch independent
(08:56:02 PM) inode0: installing is a better experience for most
people from the DVDs still
(08:56:14 PM) lcafiero: We should probably discuss this on f-a-l
(08:56:35 PM) inode0: ok
(08:56:41 PM) ***inode0 can take a hint
(08:56:52 PM) crossbytes: I agree since already talking about LIVE DVD's
(08:56:54 PM) ***lcafiero is not hinting, just suggesting
(08:57:11 PM) ***inode0 is all hand waved out on the budget
(08:57:40 PM) inode0: task list ... we should start using that
(08:57:49 PM) lcafiero: I have one more thing: UTOSC sponsorship?
(08:57:59 PM) inode0: what about it?
(08:58:16 PM) lcafiero: Do we need to resolve this or has it already
(08:58:39 PM) ***lcafiero doesn't see it on the ambassador budget or
comm arch wiki.
(08:58:41 PM) inode0: approved, someone will send someone else the
agreed upon amount of money at some point :)
(08:58:49 PM) lcafiero: OK, got it. Thanks.
(08:59:01 PM) ***lcafiero stops waving hand and sits down
(08:59:04 PM) inode0: My recollection is that we agreed to sponsor the
event at $700
(08:59:36 PM) lcafiero: Sounds right, but herlo would know for sure.
(08:59:42 PM) inode0: that was going to come after the budget dust settled
(09:00:28 PM) inode0: VileGent reminded me the other that we had
talked about producing nice logo stickers
(09:00:53 PM) inode0: I think that is one thing that would be great to
have on the task list even without an owner just to remind us
(09:01:02 PM) lcafiero: +1
(09:01:16 PM) inode0: task/wish list :)
(09:01:18 PM) ***Grantbow_ runs to SF for a LUG meeting - cya later.
(09:01:49 PM) lcafiero: . . . with a fistful of CDs and DVDs. See you Grantbow_
(09:02:00 PM) ***inode0 is finished nagging about the task list and
moves to Open Floor for sseiersen|Laptop
(09:02:55 PM) inode0: or anyone else who isn't so bashful
(09:02:59 PM) crossbytes: any news on Linux Pro Magazine other than
not using F12?
(09:03:45 PM) inode0: just that the timing wasn't right this time and
it will be reconsidered when it feels like we have to time to do it
(09:04:05 PM) smeyer: Thats probably for the best
(09:04:51 PM) smeyer: More work can go into it now, its not like its
off the table
(09:05:41 PM) crossbytes: was there a min max words for articles?
(09:06:43 PM) inode0: I don't know, details are with the marketing folks
(09:07:08 PM) crossbytes: ok thank you
(09:07:21 PM) inode0: I think they were very flexible
(09:07:52 PM) inode0: anything else?
(09:08:25 PM) djf_jeff: not for me, all is fine!
(09:08:25 PM) ***lcafiero is sure he has SOMETHING, but can't think of
anything right now.
(09:08:27 PM) ***inode0 hates to miss the nice topic for open floor but ...
(09:09:08 PM) inode0: there will be another open floor next month I guess
(09:09:20 PM) inode0: thanks everybody
(09:09:22 PM) inode0: 5
(09:09:25 PM) inode0: 4
(09:09:26 PM) lcafiero: next meeting is 29th?
(09:09:27 PM) inode0: 3
(09:09:32 PM) inode0: 2
(09:09:48 PM) inode0: if that is the 1st or 3rd Tuesday sure :)
(09:09:54 PM) inode0: 1
(09:10:00 PM) inode0: /EOM
Here is the log of F12 Release Event Introductory Meeting hold in
#fedora-ambassadors on Tuesday 15th at 1800 UTC.
I think it's quite readable, BTW, if you prefer to have a summary of
what was said, tell me.
(some useless text was removed in order to simplify the reading/understanding)
(20:03:49) fugolini: BTW, lets begin
(20:03:54) fugolini: Roll call:
(20:03:58) fugolini: Francesco Ugolini
(20:05:27) yn1v: Neville A. Cross - Nicaragua
(20:10:43) fugolini: 1) What are Release Events? Why organize one?
(20:10:43) fugolini: 2) Discussion and explanation of the F12 REs
(20:10:44) fugolini: 3) Past experience: is there you want to share
with other ambassadors?
(20:10:44) fugolini: 4) ...space for other suggestions...
(20:10:53) fugolini: This is the meeting agenda.
(20:11:00) fugolini: Any question on this?
(20:11:18) ***tatica_ Maria Leandro
(20:11:43) fugolini: thank you
(20:11:49) yn1v: no questions
(20:11:52) fugolini: Ok, just start with: 1) What are Release Events?
Why organize one?
(20:12:42) fugolini: Maybe most of you know what Release Events are.
In few words: a public event dedicated to the new release, with
speeches, demos, installation, party and so on.
(20:14:00) fugolini: The core principle of these events are:
(20:14:12) fugolini: 1) enjoy the event: our job is to make something
that will promote Fedora, but, firstly, if we are here, is to make
something that we like to do.
(20:14:41) fugolini: 2) organize something that could fit you: don't
worry if you have 10 or 1000 people, the most important thing it's to
spread fedora in the best way we can!
(20:15:00) fugolini: 3) bring people: invite Fedora Contributors (from
Docs, Packaging, Design and so on), friends who want to learn more and
people that could be interested in using Fedora and/or could become
(20:15:52) fugolini: 4) be simple: it's not important to have a
catering service. Some snacks, a projector (or a pc screen), some CDs
will make your event an Event.
(20:16:04) fugolini: Remember: people are here to hear about Fedora
and to share with other questions/experiences, they will thank you if
you'll help make this happen :)
(20:16:32) fugolini: From this perspective, using a free space would
be the best idea.
(20:16:45) lcafiero: LinuxKnight, ping
(20:16:47) fugolini: Any question on this part?
(20:17:04) fugolini: ok, just move ahead.
(20:17:06) fugolini: For CD/DVD: it's not simple to have these in time
(since it requrie some time produce/distribute them). Here some
(20:17:21) fugolini: 1) Make a LiveUSB station
(20:17:30) fugolini: 2) Download the release and burn the media on
your own (not a lot, they could be usefull to install on-place fedora
and/or to give to people who can't afford an ADSl connection)
(20:17:36) fugolini: 3) You could invite people to bring with them
blank media to burn on it Fedora.
(20:17:55) fugolini: 4) Suggestions are welcome! (these could help
other people facing this problem)
(20:18:17) fugolini: Questions?
(20:18:30) yn1v: !
(20:18:38) fugolini: yn1v:
(20:18:40) lcafiero: ?
(20:18:49) yn1v: I suggest given a full set
(20:19:04) fugolini: how?
(20:19:09) yn1v: of DVD, LiveCDs to the hosting institute
(20:19:35) yn1v: so they know that they can make copies later at the lab
(20:19:43) fugolini: the big problem is that time between General
Availability, Media production and Media shipment.
(20:19:54) yn1v: at leats I did that last event and worked fine.
(20:20:04) fugolini: on your own?
(20:20:14) fugolini: I mean, you burned on your own?
(20:20:19) fugolini: *burned media
(20:20:22) yn1v: yes, but given a DVD, liveGnome, liveKDE is not that
(20:21:14) fugolini: great. Yeah, my big concern was to have media
produced gloablly/regionally and then spreaded. Sure, the way you
suggest is the best one :)
(20:21:21) fugolini: lcafiero:
(20:21:30) susmit: hi
(20:21:41) lcafiero: I'm sorry. I seem to have walked in on a meeting. Have I?
(20:22:18) fugolini: lcafiero: no problem, you are welcome. If you
need to ping, feel free.
(20:22:20) fugolini: susmit: hi
(20:22:31) lcafiero: but which meeting is this, just so i know?
(20:22:50) fugolini: Release Events Introductory Meeting
(20:23:06) lcafiero: grazie, fugolini.
(20:23:22) fugolini: prego, lcafiero
(20:24:45) fugolini: So, if you can burn media on your own, it would
the best solution, since we will have not a lot of time to make it
regionally. Naturally if NA/LATAM/EMEA/APAC want to organize this to
meet their release events it would be a pleasure to help them.
(20:25:44) fugolini: I hope all local contacts will be able to see
this invite, but, it's highly understandable if they can't be able to
accomplish this impossible mission.
(20:25:55) fugolini: Another important data: events should take place
in the 40days after the Release: but if you aren't able to organize it
for that time, feel free to make it later.
(20:26:29) fugolini: The principle is to not have a strict calendar:
feel free to choose the date and time.
(20:27:19) fugolini: Naturally since Fedora has a 6 months release
cycle (12 months with security updates), the first 40 days are the
best to spread out it.
(20:27:29) fugolini: Doubts? Questions?
(20:28:03) fugolini: Feel free to interrupt me whenever you want. I'm
here to have a open discussion with whoever is interested organizing a
(20:28:15) yn1v: I planned to close to release date last time, and
strugled with the delays.
(20:29:14) fugolini: yn1v: you are right. Like the last Release Events
I suggest to think about the possibility to have 1 week of delay for
(20:32:11) fugolini: But don't worry about how far you are from the
GA, just focus on what you can do. This is something we have to take
in mind, it will help having a good organization and a excellent
(20:32:20) fugolini: Questions?
(20:32:39) fugolini: I said everything I had to say about our 1st topic.
(20:32:45) fugolini: 2) Discussion and explanation of the F12 REs
(20:32:58) fugolini: This is our second topic today.
(20:33:05) fugolini: Take a look at
(20:33:17) fugolini: This is our roadmap:
(20:33:23) fugolini: - September 15th - September 22nd: work with
Marketing on Talking Points (as they have planned)
(20:33:28) fugolini: mel: are you here?
(20:33:33) fugolini: mchua_away:
(20:33:42) fugolini: ops, maybe he is away :P
(20:33:45) fugolini: sorry
(20:34:36) fugolini: BTW, this is something new from this release
event. Since today we will start talking about (sorry for the
repetition) "Talking points"
(20:35:23) fugolini: these will help us having a structure on what we
will say and will underline during such events and the next ones the
will come till the next release.
(20:35:58) fugolini: I invite everyone to stay tuned in Ambassadors
List: there you'll learn more about this.
(20:36:00) fugolini: Any question?
(20:36:12) fugolini: ok, move on.
(20:36:43) ***mchua is here from RH orientation (reading scrollback)
(20:36:43) ***fugolini remembers everyone to interrupt him whenever you want.
(20:37:15) fugolini: mchua: Hi, sorry if I pinged you when your
nickname indicate you were away.
(20:37:27) rislam: !
(20:37:30) fugolini: rislam:
(20:38:07) rislam: in addition with the ambassadors list, i think
marketing list always resourceful when we organizes events
(20:38:37) fugolini: sure.
(20:38:44) mchua: That's why I'm here. ;)
(20:39:03) ***mchua heads up Fedora Marketing and is listening in to
see whether you folks have any marketing materials requests for F12
(20:39:31) fugolini: thank you mchua
(20:40:16) yn1v: I will love a poster design for Launch party
(20:40:23) mchua: thanks for holding this meeting fugolini!
(20:40:37) fugolini: mchua: the pleasure is mine.
(20:40:59) fugolini: yn1v: yeah, this sounds good. We do something for
F10 Release Events
(20:41:08) fugolini: it would be a good idea to have this.
(20:41:12) yn1v: Something that may be easy editable to punt date/time/place
(20:41:34) fugolini: mchua: can we ask you or should we open a ticket
in Design TRAC?
(20:41:38) mchua: yn1v: You can send that in as a request to either
the design queue or the marketing queue (ours is at
(20:41:48) fugolini: great
(20:41:50) mchua: A poster is probably more "design" than "marketing,"
to be honest.
(20:42:15) mchua: But mizmo and I will pass things between our teams
as it's appropriate, so feel free to go to either.
(20:42:41) fugolini: ok. yn1v: will you create the ticket?
(20:42:56) yn1v: yes, I will do that.
(20:43:01) fugolini: perfect!
(20:43:28) fugolini: mchua: for talking points. Is ok for you to have
that discussion in Fedora Ambassadors List?
(20:44:28) fugolini: Ok, here the next elements of our roadmap:
(20:44:29) fugolini: - September 23rd - October 15th: 1) have some
meetings in order to see what we need and propose ideas - 2) create a
wiki page with events and see the possibility
(20:44:29) fugolini: to spread the calendar all over the internet - 3)
ask Fedora Design about flyers design and collateral - 4) FAmSCo
budget availability/distribution discussion
(20:45:08) fugolini: with yn1v question we have just cleared point 3)
of this roadmap.
(20:45:10) mchua: fugolini: Absolutely. I'll bring it to the
ambassadors list after the marketing meeting today (in 1 hour 15 min,
(20:45:32) fugolini: no problem, take the time it requires.
(20:46:36) fugolini: for 1) I think it would be good to have another
meeting at the beginning of October: just to see the situation and
(20:46:37) fugolini: ok?
(20:47:37) mchua: +1
(20:47:39) rislam: +1
(20:47:58) fugolini: The 2nd stage is to set up a good wiki page with
all the events.
(20:48:22) fugolini: Maybe moving towards the simple table and create
something more readable and eyes-friendly
(20:48:46) fugolini: I don't know use paragraphs and have not only the
date, the city and the owner/s.
(20:49:51) fugolini: But having the Place (City, with some reference
to the place), the time and date, the owners and a description of what
it would be offered (e.g. LiveUSB station, so it would be usefull to
let people know bring your usb key with you and so on).
(20:50:13) fugolini: It's important that we will be able to offer
relevant informations to whoever is interested.
(20:50:45) fugolini: If Marketing agree we could add that link in the
Press Release. stickster: can we? (if we will create something
reasonably presentable). It will take less than a line and will
demonstrate that fedora takes care of what came next to GA.
(20:51:24) rislam: !
(20:51:28) fugolini: rislam:
(20:51:30) rislam: fugolini: u mean editing the existing Events wiki?
or new wiki page for events
(20:52:00) fugolini: no, creating a Release Events page. For each REs
in the past we had a page, but was a table without many informations
(20:52:11) stickster: !
(20:52:22) fugolini: naturally Release Events should be present in
/FedoraEvents wiki page.
(20:52:23) fugolini: stickster:
(20:52:46) stickster: fugolini: So you're asking, can we add a link in
our official press release that points to a new Release Events page,
giving information on all release events for F12?
(20:52:57) fugolini: yes.
(20:53:08) stickster: fugolini: I think that's a great idea, and I bet
it will be no problem
(20:53:26) stickster: I'm going to email our PR person in Red Hat
right now, who prepares the official press release from Red Hat, to
ask her about it.
(20:54:16) ***stickster suggests "F12 release events" for page title
(20:54:24) stickster: <eof/>
(20:54:26) fugolini: great. We apreciate this effort. And sure we will
do our best to offer something well done.
(20:54:43) fugolini: stickster: ok. Thank you
(20:55:44) fugolini: I'll update you when we will have set up the page
and will have a reasonable number of events on it, in order to have an
evaluation of the page and, if everything will be ok, roll out to the
(20:56:02) stickster: fugolini: Fantastic!
(20:56:35) fugolini: Now, we come to a crucial step in REs
organization: 4) FAmSCo budget availability/distribution discussion
(20:57:02) fugolini: I hope to add this point in this week FAmSCo meeting agenda
(20:57:32) fugolini: and be able to say something about this as soon
as I get some numbers.
(20:58:09) fugolini: If you have questions or doubts about it that you
want to share in order to report during that meeting, feel free to
(20:59:25) fugolini: ok, feel free to think at it and maybe write in
(20:59:41) fugolini: Ok, we have the last point.
(20:59:41) fugolini: 3) Past experience: is there something you want
to share with other ambassadors?
(20:59:49) inode0: may I just ask what is the normal funding for these events?
(21:00:34) fugolini: inode0: during the last REs we give reimbursment
according to the budget availability, but we have filled all the
(21:01:13) inode0: I have no idea what that means though, on average
does a typical party get $25 or $100 or ?
(21:01:24) fugolini: This time I want to work with people in order to
set up great event, maybe suggesting different ways to save something.
BTW, I think from a budget POV there qill be big problem.
(21:01:44) fugolini: inode0: an average? 80-100$
(21:01:53) inode0: ok, thanks
(21:02:25) fugolini: If there are snacks, media burning, flyer
printing and other collaterals production
(21:02:36) Southern_Gentlem: fugolini, limit the reembursements to
$35-$50USD from the begining
(21:03:17) fugolini: Southern_Gentlem: we base our reimburment on the
receipts. BTW, if an event involves only 10 people sure it will sound
strange to have paid 100$
(21:04:05) inode0: I was just trying to get an idea - I am not worried
the funds aren't being used wisely and effectively
(21:04:05) fugolini: Sure FAmSCo doesn't say to spend 80-100$ since,
with our budget, we have to fund a lot of events .
(21:04:59) fugolini: inode0: so think at 80-100$ , think at
0.50$-1$/person with food and beverage
(21:05:13) fugolini: , swags and other collaterals
(21:05:25) inode0: there can be strategic reasons to focus limited
resources in certain directions I think (geographically and otherwise)
(21:05:59) fugolini: sure, that's why we used fixed funding only for
the first release event intiative
(21:06:49) fugolini: From past experience: is there something that can
help better address Release Events organization?
(21:07:14) yn1v: !
(21:07:17) fugolini: yn1v:
(21:07:31) davdunc: that makes sense. so there is a great deal of
variance in how the money is spent, but you big guns are going to help
folks like me make a decision about how to budget for that while we
organize an event like this, right?
(21:07:44) yn1v: Thinking back, I want to give a talk on how to
contribute to fedora
(21:08:27) yn1v: I think it is a good complement to explain fedora
proyect and the new featurs of F12
(21:08:39) fugolini: yn1v: sure!
(21:09:39) fugolini: These events are the best place to invite people
contributing in Fedora. One of F12 Release Events is to promote
contribution in the project.
(21:09:57) fugolini: This will be a good thing.
(21:10:31) fugolini: Another element that is consequential is keep a
link between people who will join the event and the event owner.
(21:11:13) fugolini: It will help boost fedora community in your area
and having someone you'll able to work with.
(21:11:27) fugolini: davdunc: sure. If you need
(21:12:28) fugolini: we are here to see what we can do to help events owner.
(21:13:55) fugolini: Our suggestion is to work on simple but effective
events: something you can enjoy and that can make attendees enjoyed
(21:15:07) yn1v: fugolini, this about keeping a link means keeping
(21:15:11) fugolini: If you need help to produce flyers/CDs/DVDs or
having some beers/sneaks, and if we have the budget to help you, sure
we will try to reimburse some of the expenses
(21:15:19) fugolini: yn1v: yeah.
(21:15:58) fugolini: The strenght of Fedora is the community.
Ambassadors goal is to promote Fedora and, in order to do this, we
should create a network
(21:16:43) fugolini: I see the people that joined your past event, I'm
sure you are a point of reference for them, you are the Fedora guy.
(21:16:44) yn1v: I made singup list for the event, where it said they
will be susbcribed to the loacl mailing list
(21:17:32) fugolini: that's great. I underlined this to be sure this
element could be done/achieved in the other release events.
(21:18:13) yn1v: Also, to show every where email of local ambassadors.
I hope next time I made time to print some fedora's presentation cards
(21:18:45) fugolini: sounds interesting.
(21:19:29) yn1v: http://fedoraproject.org/wiki/Business_cards
(21:19:34) fugolini: davdunc: if you have concern on budget management
feel free to ask in Ambassadors List and/or contact you Local Contact
(21:20:08) fugolini: yn1v: they help a lot, sure.
(21:20:51) fugolini: Other suggestions?
(21:21:47) fugolini: It's 1920 UTC, if there isn't anything to add, we
can adjourn the meeting.
(21:21:50) fugolini: is it ok?
(21:22:08) yn1v: it is fine with me
(21:22:18) fugolini: It was a pleasure to be able to talk with you
about Release Events and having these feedbacks.
(21:22:27) fugolini: == Meeting Adjourned ==