On Mon, Nov 24, 2008 at 7:08 PM, Max Spevack
<mspevack@redhat.com> wrote:
Hi Ambassadors,
I know we are getting close to the beginning of a new quarter, for events and swag budget.
Several things are already in process -- Fedora 10 CDs in North America, for example, and some stickers that Ambassadors will be able to give out at events.
In EMEA, we still have a bunch of tshirts that we made up earlier in the year, and budget for the upcoming events and Release Parties. In LATAM, Rodrigo continues to do a wonderful job coordinating the Fedora presence.
India has its own budget for making Swag, and we have budget set aside to make sure that our Ambassadors throughout APAC get the support that they need.
There are two important things that I need everyone to be aware of:
(1) I want to remind folks about our Event Report guidelines and recommendations.
https://fedoraproject.org/wiki/FedoraEvents/ReportingGuidelines
(2) I need to start being more strict regarding reimbursements, because I have been running into some trouble with Red Hat finance when we do any transfers of money that are not PayPal. It is very hard (or sometimes impossible) for me to be reimbursed for these expenses, and while I'm happy to donate some of my own money to Fedora, you can imagine that as the go-between for the Fedora community and the Red Hat budget, I have to be very careful about making sure all my expense reports are ok, or else I'll get into trouble very quickly with my own personal finances.
So, here are the reimbursement guidelines that need to be followed.
(a) No matter where you are in the world, we need scans of receipts for the expenses that you have at the event. If we promise you a budget of $500 and you spend $500, but only have receipts for $400, then I end up in an awkward position where I either have to say NO to the last $100, or to reimburse it out of my own pocket. Please don't put me in that position.
(b) We can reimburse anyone, anywhere in the world, with PayPal. This is our preferred method of doing things, by far. It is fast, and it causes no additional paperwork with Red Hat that can delay things.
(c) In North America, if you cannot take PayPal, it is possible to be reimbursed with a personal check, but this will take a while.
(d) In any countries using Euros, we try to do all our reimbursements either through PayPal or to route them through Fedora EMEA e.V.
(e) In India, if you cannot take PayPal, reimbursement requests should go to Sankarshan, who is the manager of the subset of budget that we allocate to that region.
(f) In APAC, if you cannot take PayPal, reimbursement requests should go to Harish, who is the manager of the subset of budget that we allocate to that region.
(g) In LATAM, if you cannot take PayPal, reimbursement requests should go to Rodrigo, who is the manager of the subset of budget that we allocate to that region.
Thanks for your attention and for all your hard work. If there are any questions, please post them to this thread.
--Max
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