Budget needs for FOSDEM 2011

[Max Spevack]

Hi Bert (and other FOSDEM organizers),

I'm looking at the FOSDEM organization page for 2011, and it looks like 
things are coming together.

https://fedoraproject.org/wiki/FOSDEM_2011

I'm curious to know if there's any estimate of budget needed for FOSDEM. 
Are there any travel subsidies necessary?  Are the swag costs?  Do we 
need to donate any money to FOSDEM itself?

The reason why I ask is because I want to make sure that we set that 
money aside, and that we also have processes in place to get it spent, 
etc.

Thanks,
Max

[Vincent Van der Kussen]

Max, Bert,

I know Frederic (fhornain) did the Fosdem organisation in the previous  
years, so he might give us some figures to get an idea on budget.

Regards,
Vincent

Quoting Max Spevack <mspevack(a)fedoraproject.org&gt;:

>  Hi Bert (and other FOSDEM organizers),
>
>  I'm looking at the FOSDEM organization page for 2011, and it looks like
>  things are coming together.
>
>  https://fedoraproject.org/wiki/FOSDEM_2011
>
>  I'm curious to know if there's any estimate of budget needed for FOSDEM.
>  Are there any travel subsidies necessary?  Are the swag costs?  Do we
>  need to donate any money to FOSDEM itself?
>
>  The reason why I ask is because I want to make sure that we set that
>  money aside, and that we also have processes in place to get it spent,
>  etc.
>
>  Thanks,
>  Max
>  --
>  ambassadors mailing list
>  ambassadors(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/ambassadors
>  


----------------------------------------------------------------
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[Gent Thaçi]

I am also willing to participate as I added myself but I need travel and
accommodation coverage. If theres something specfic for that please let me
know.

On Mon, Nov 29, 2010 at 5:48 PM, Max Spevack <mspevack(a)fedoraproject.org&gt;wrote:

>  Hi Bert (and other FOSDEM organizers),
>
>  I'm looking at the FOSDEM organization page for 2011, and it looks like
>  things are coming together.
>
>  https://fedoraproject.org/wiki/FOSDEM_2011
>
>  I'm curious to know if there's any estimate of budget needed for FOSDEM.
>  Are there any travel subsidies necessary?  Are the swag costs?  Do we
>  need to donate any money to FOSDEM itself?
>
>  The reason why I ask is because I want to make sure that we set that
>  money aside, and that we also have processes in place to get it spent,
>  etc.
>
>  Thanks,
>  Max
>  --
>  ambassadors mailing list
>  ambassadors(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/ambassadors
>  


-- 
Gent

[Bert Desmet]

hi Max,

thanks for the question :)

So, the day before FOSDEM, I'm planning to organize a FAD again. my
plan would be to pay for food and or drinks during the FAD, and then
leave for the FOSDEM beer event around 6 pm. I remember you paid with
your card last year, so you can make an estimate about that. I'll
contact the same place again if that's ok for you?
Another thing we /could/ do is organise a social event (for everyone)
on Saturday evening , but I don't know if we want that, since we
already do that during a FUDCON..

for swag, this would be the first time we produce swag in Belgium, so
we have to figure out how much it would cost. since FOSDEM is one of
the biggest free software events in Europe, we need a lot of swag and
media. (I would estimate 500 USD for stickers (laptop stickers, and
other stickets, we keep what is left for other events). As I
understand it, I don't need to produce media, Christophe wickert will
handle that.


for the moment we have 6 people requesting travel subsidies, which is
quite a lot. So I think a budget for travel between 1000 and 1500 USD
would be feasible to organise that.

I'm trying to figure out what we would gain by sponsor fosdem, will
let you know asap :)

kind regards,
Bert

2010/11/30 Gent Thaçi <gentthaqi(a)gmail.com&gt;:
>  I am also willing to participate as I added myself but I need travel
> and
>  accommodation coverage. If theres something specfic for that please let me
>  know.
>
>  On Mon, Nov 29, 2010 at 5:48 PM, Max Spevack <mspevack(a)fedoraproject.org&gt;
>  wrote:
> >
> > Hi Bert (and other FOSDEM organizers),
> >
> > I'm looking at the FOSDEM organization page for 2011, and it looks like
> > things are coming together.
> >
> > https://fedoraproject.org/wiki/FOSDEM_2011
> >
> > I'm curious to know if there's any estimate of budget needed for FOSDEM.
> > Are there any travel subsidies necessary?  Are the swag costs?  Do we
> > need to donate any money to FOSDEM itself?
> >
> > The reason why I ask is because I want to make sure that we set that
> > money aside, and that we also have processes in place to get it spent,
> > etc.
> >
> > Thanks,
> > Max
> > --
> > ambassadors mailing list
> > ambassadors(a)lists.fedoraproject.org
> > https://admin.fedoraproject.org/mailman/listinfo/ambassadors
>
>
>
>  --
>  Gent
>
>  --
>  ambassadors mailing list
>  ambassadors(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/ambassadors
>  


-- 
Bert Desmet
0477/305361

[Bert Desmet]

About the sponsorship:

On 2010-11-30 19:40:32 (+0100), Bert Desmet <bert@....be> wrote:
>  > We are considering freeing some Fedora community money for
> FOSDEM, but
>  > we wonder what we can gain by doing this? 
I think the best way for the Fedora
community to spend money on FOSDEM would
be to sponsor travel and/or accomodation for Fedora community members who
would otherwise not be able to attend the conference.
For a community, that would give you a lot more return on investment than
FOSDEM could ever give if you gave the money to us.
While there's no Fedora-specific devroom this year, developers are known to
have lunch and dinner together when they're at the same conference and that
kind of face-time also stimulates development.
>  > Maybe you can help me with this question. 
I think it's
best if we keep the "sponsor" category for companies.  Which
reminds me that I need to see if I can prod RedHat again. ;-)
 - Philip

On Tue, Nov 30, 2010 at 6:04 PM, Bert Desmet <bert(a)devnox.be&gt; wrote:
>  hi Max,
>
>  thanks for the question :)
>
>  So, the day before FOSDEM, I'm planning to organize a FAD again. my
>  plan would be to pay for food and or drinks during the FAD, and then
>  leave for the FOSDEM beer event around 6 pm. I remember you paid with
>  your card last year, so you can make an estimate about that. I'll
>  contact the same place again if that's ok for you?
>  Another thing we /could/ do is organise a social event (for everyone)
>  on Saturday evening , but I don't know if we want that, since we
>  already do that during a FUDCON..
>
>  for swag, this would be the first time we produce swag in Belgium, so
>  we have to figure out how much it would cost. since FOSDEM is one of
>  the biggest free software events in Europe, we need a lot of swag and
>  media. (I would estimate 500 USD for stickers (laptop stickers, and
>  other stickets, we keep what is left for other events). As I
>  understand it, I don't need to produce media, Christophe wickert will
>  handle that.
>
>
>  for the moment we have 6 people requesting travel subsidies, which is
>  quite a lot. So I think a budget for travel between 1000 and 1500 USD
>  would be feasible to organise that.
>
>  I'm trying to figure out what we would gain by sponsor fosdem, will
>  let you know asap :)
>
>  kind regards,
>  Bert
>
>  2010/11/30 Gent Thaçi <gentthaqi(a)gmail.com&gt;:
> > I am also willing to participate as I added myself but I need travel and
> > accommodation coverage. If theres something specfic for that please let me
> > know.
> >
> > On Mon, Nov 29, 2010 at 5:48 PM, Max Spevack <mspevack(a)fedoraproject.org&gt;
> > wrote:
> >>
> >> Hi Bert (and other FOSDEM organizers),
> >>
> >> I'm looking at the FOSDEM organization page for 2011, and it looks like
> >> things are coming together.
> >>
> >> https://fedoraproject.org/wiki/FOSDEM_2011
> >>
> >> I'm curious to know if there's any estimate of budget needed for FOSDEM.
> >> Are there any travel subsidies necessary?  Are the swag costs?  Do we
> >> need to donate any money to FOSDEM itself?
> >>
> >> The reason why I ask is because I want to make sure that we set that
> >> money aside, and that we also have processes in place to get it spent,
> >> etc.
> >>
> >> Thanks,
> >> Max
> >> --
> >> ambassadors mailing list
> >> ambassadors(a)lists.fedoraproject.org
> >> https://admin.fedoraproject.org/mailman/listinfo/ambassadors
> >
> >
> >
> > --
> > Gent
> >
> > --
> > ambassadors mailing list
> > ambassadors(a)lists.fedoraproject.org
> > https://admin.fedoraproject.org/mailman/listinfo/ambassadors
> >
>
>
>
>  --
>  Bert Desmet
>  0477/305361
>  


-- 
Bert Desmet
0477/305361