[EMEA] Media, swag and events: small update please?

[Kévin Raymond]

Hi there,

On behalf of the French community from France, I would like a quick update
at the current tasks..
I am not able to attend the weekly meeting, and frankly I am having hard
time to understand the meeting minutes without reading the whole log (and I
am not really used to) cause it's full of links, only. (but thanks for
being there at the meetings!). Oh, and I blame nobody, some minutes are
clear enough!

- First of all, Christoph asked me 2 weeks ago our budget needs for the
Solution Linux event. That would be approx 250€ in transportation (train
for about 2 contributors). Should I open a Trac ticket for that, before the
event? More generaly, for any event, should we fill a budget request 2
months before? 3?
- Then, what about F18 media? I haven't read any news for months now,
haven't seen any quantity request... What is going on? I am sure that I
missed that, and I feel sorry about that. I feel also sorry about our
community as I am sure they were counting on me...
- What about swag? We spoke about many things at past FUDCon, and there
where some mugs, caps... Do EMEA ordered some?

Is there any hot topics that I missed?

Thanks,

-- 
Kévin Raymond
(shaiton)
GPG-Key: A5BCB3A2

[Jiri Eischmann]

Kévin Raymond píše v Út 29. 01. 2013 v 11:26 +0100:
>  Hi there,
>  
>  On behalf of the French community from France, I would like a quick
>  update at the current tasks..
>  I am not able to attend the weekly meeting, and frankly I am having
>  hard time to understand the meeting minutes without reading the whole
>  log (and I am not really used to) cause it's full of links, only. (but
>  thanks for being there at the meetings!). Oh, and I blame nobody, some
>  minutes are clear enough!
>  
>  
>  - First of all, Christoph asked me 2 weeks ago our budget needs for
>  the Solution Linux event. That would be approx 250€ in transportation
>  (train for about 2 contributors). Should I open a Trac ticket for
>  that, before the event? More generaly, for any event, should we fill a
>  budget request 2 months before? 3? 
Well, the process has changed quite a lot. Now, we're doing budgets for
the whole fiscal year that go to the FPL who approves them. That means
all significant expenses have to be planned prior the fiscal year. I'm
not saying that it will be impossible to get funding for something that
is not the budget, but it will be more difficult because it's money we
haven't asked for.
I added the €250 for Solution Linux to the budget. I may add something
more, but it's really very late. We've been working on that for several
months already and the deadline for all regions was yesterday. I'm about
to send the final budget draft to the  FPL. 

>  - Then, what about F18 media? I haven't read any news for months
> now,
>  haven't seen any quantity request... What is going on? I am sure that
>  I missed that, and I feel sorry about that. I feel also sorry about
>  our community as I am sure they were counting on me...
>  
>  - What about swag? We spoke about many things at past FUDCon, and
>  there where some mugs, caps... Do EMEA ordered some? 
Please check the emea swag inventory, it's fairly updated and it will
give you answers to your questions:
https://fedorahosted.org/emea-swag-tracking/wiki/Inventory

F18 media have been ordered and they will arrive tomorrow. We ordered
4000 multidesktop live DVDs. They're a bit delayed because of issues
with UEFI/SecureBoot which is also a reason why we don't produce any
install DVDs because we haven't been able to make them UEFI compatible.

>  Is there any hot topics that I missed? 
The hottest topic IMHO is the budget planning I explained above. Nothing
else very important that I'm aware of.

Jiri

[Gianluca Sforna]

On Tue, Jan 29, 2013 at 11:59 AM, Jiri Eischmann <eischmann(a)redhat.com&gt; wrote:
>  Well, the process has changed quite a lot. Now, we're doing
> budgets for
>  the whole fiscal year that go to the FPL who approves them. That means
>  all significant expenses have to be planned prior the fiscal year. I'm
>  not saying that it will be impossible to get funding for something that
>  is not the budget, but it will be more difficult because it's money we
>  haven't asked for. 
I guess that 'significant' means 'larger events'? What about release
parties and other minor happenings?
If they also need to be budgeted in advance maybe we can think about
reserving a sum for the whole category so we don't miss the chance to
run them because of budget issues.

-- 
Gianluca Sforna

http://morefedora.blogspot.com
http://identi.ca/giallu - http://twitter.com/giallu

[Christoph Wickert]

Am Dienstag, den 29.01.2013, 11:26 +0100 schrieb Kévin Raymond:

>  - First of all, Christoph asked me 2 weeks ago our budget needs for
>  the Solution Linux event. That would be approx 250€ in transportation
>  (train for about 2 contributors). Should I open a Trac ticket for
>  that, before the event? More generaly, for any event, should we fill a
>  budget request 2 months before? 3? 
No, this was just for planning, because we are supposed to make an
annual budget. If you just need money for an event, it we don't need
that much time in advance.
 
250 EUR is not that much, I suggest that people just pay for their stuff
and file tickets for reimbursement later. If possible, we should pay the
money directly to the people who spent it and not to the NPO (remember
the hassle about FUDCon?)

>  - Then, what about F18 media? I haven't read any news for months
> now,
>  haven't seen any quantity request... What is going on? I am sure that
>  I missed that, and I feel sorry about that. I feel also sorry about
>  our community as I am sure they were counting on me...
>  
>  - What about swag? We spoke about many things at past FUDCon, and
>  there where some mugs, caps... Do EMEA ordered some? 
For swag and media, file tickets. Jiri will deal with most of them.

Kind regards,
Christoph