[diversity] Re: FWD event page wiki + budget ticket idea

[Amita Sharma]

On Tue, Aug 1, 2017 at 10:09 AM, Justin W. Flory  wrote:
> Awesome. :) There are an early set of guidelines up on the wiki now.
> This process looks familiar to the Ambassador event request process, so
> it should be familiar for an Ambassador who is looking into applying for
> budget.
> https://fedoraproject.org/wiki/Fedora_Women_Day_2017#Event_budget

This looks good. Do we want to specify any maximum limit per event?
> Thanks for working on this, Jona! If anyone sees anything missing, feel
> free to bring it up here on-list. The Community Blog post is also ready,
> and should be published sometime soon today.
>
> https://communityblog.fedoraproject.org/?p=4154&preview=1&_ppp=984b6...

Nice, Thanks Mariana. I see Justin as author here in the article.
Should it be Mariana, as AFAIK she worked on writing this one?

Regards,
Amita
> Thanks Mariana for working on this bit too! :) Exciting to see
> everything slowly coming together.
>
> On 07/29/2017 09:04 PM, Jona Azizaj wrote:
> > Hey Justin,
> >
> > Just saw your email and thanks a lot for your feedback. I've been
> > working on some guidelines how event organizers can request budget and I
> > have included there exactly all the things that you have mentioned
> > because I adapted it from the Ambassadors Program. I can share the link
> > with you and we can create the event template to include it on the
> > Community Blog. We haven't published yet the post, but it should be
> > scheduled on Monday (asap).
> >
> > Cheers,
> > Jona
> >
> > On Sat, Jul 29, 2017 at 7:18 AM, Amita <[e-mail]
> > > wrote:
> > On 07/29/2017 01:33 AM, Justin W. Flory wrote:
> > > Hi all,
> > >
> > > I had a chance to go through the meeting minutes and saw some of the
> > > discussion about requesting event organizers to create wiki pages and
> > > file budget tickets for their events in the Diversity Pagure. I think
> > > this will help, but I thought it might be helpful for us to save time
> > > and effort by trying to follow the existing Ambassador event guidelines
> > > as much as possible. They are somewhat different from region to region,
> > > but I think we can follow a standard format.
> > >
> > > Before event organizers come to us with a budget request for an event, I
> > > would like to suggest a minimum set of requirements before requesting funds.
> > >
> > >     (1) Completed wiki page with key event details, including:
> > >         * Date, location, time
> > >         * Short agenda / itinerary
> > >         * Deadlines for organization, if any
> > >         * Summary of budget (see below)
> > >     (2) Estimated total budget for event, including:
> > >         * Shipping costs
> > >         * Merchandise production costs, if any
> > >         * Travel funding, if any
> > >         * Basic event costs (e.g. food / drinks)
> > >         * Other misc. costs
> > >     (3) Short explanation of what an organizer hopes to accomplish with
> > >         their event
> > >
> > > Most of these guidelines follow the existing process for most regions,
> > > so it will also be more familiar for Ambassadors who are organizing a
> > > FWD event. Also, maybe even more importantly, it helps _us_ with
> > > reviewing these tickets and sets a precedent for how the events are
> > > organized.
> > >
> > > As an example wiki page, you can see one from an event I organized in
> > > 2016. There's more specific details that we wouldn't need for our event,
> > > but you can probably get the idea:
> > >
> > >     https://fedoraproject.org/wiki/RIT_BrickHack/2016
> > > <https://fedoraproject.org/wiki/RIT_BrickHack/2016>
> > >
> > > I'd be curious to know what others think about this idea. If it sounds
> > > good, I would be able to work on an event template over the weekend,
> > > which we could then share with event organizers.
> > +1 (if everything falls under timelines) . This sounds good to me.
> >
> > Regards,
> > Amita
> > > If the Community Blog is back up and working soon…
> > >
> > >
> > > https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/
> > > <https://lists.fedoraproject.org/archives/list/[e-mail]/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/>
> > >
> > > …we can include a link to the wiki template with the post on Monday, so
> > > event organizers can have this when they start their own planning process.
> > >
> > > Thoughts?
> > >
> > >
> > >
> > > _______________________________________________
> > > Fedora Diversity Team mailing list -- [e-mail]
> > > <mailto:[e-mail]>
> > > To unsubscribe send an email to [e-mail]
> > > <mailto:[e-mail]>
> > _______________________________________________
> > Fedora Diversity Team mailing list --
> > [e-mail]
> > <mailto:[e-mail]>
> > To unsubscribe send an email to
> > [e-mail]
> > <mailto:[e-mail]>
>
> --
> Cheers,
> Justin W. Flory
> [e-mail]
>
> Fedora Diversity Team mailing list -- [e-mail]
> To unsubscribe send an email to [e-mail]