On 07/29/2017 01:33 AM, Justin W. Flory wrote:

Hi all,

I had a chance to go through the meeting minutes and saw some of the
discussion about requesting event organizers to create wiki pages and
file budget tickets for their events in the Diversity Pagure. I think
this will help, but I thought it might be helpful for us to save time
and effort by trying to follow the existing Ambassador event guidelines
as much as possible. They are somewhat different from region to region,
but I think we can follow a standard format.

Before event organizers come to us with a budget request for an event, I
would like to suggest a minimum set of requirements before requesting funds.

    (1) Completed wiki page with key event details, including:
        * Date, location, time
        * Short agenda / itinerary
        * Deadlines for organization, if any
        * Summary of budget (see below)
    (2) Estimated total budget for event, including:
        * Shipping costs
        * Merchandise production costs, if any
        * Travel funding, if any
        * Basic event costs (e.g. food / drinks)
        * Other misc. costs
    (3) Short explanation of what an organizer hopes to accomplish with
        their event

Most of these guidelines follow the existing process for most regions,
so it will also be more familiar for Ambassadors who are organizing a
FWD event. Also, maybe even more importantly, it helps _us_ with
reviewing these tickets and sets a precedent for how the events are
organized.

As an example wiki page, you can see one from an event I organized in
2016. There's more specific details that we wouldn't need for our event,
but you can probably get the idea:

    https://fedoraproject.org/wiki/RIT_BrickHack/2016

I'd be curious to know what others think about this idea. If it sounds
good, I would be able to work on an event template over the weekend,
which we could then share with event organizers.

+1 (if everything falls under timelines) . This sounds good to me.

Regards,
Amita

If the Community Blog is back up and working soon…


https://lists.fedoraproject.org/archives/list/infrastructure@lists.fedoraproject.org/thread/7BUSSUL5AVLJP7DVYODOBIOVTNWLC4MI/

…we can include a link to the wiki template with the post on Monday, so
event organizers can have this when they start their own planning process.

Thoughts?

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