I've managed a fair deal about video (and audio) streaming and recording.
Here's the deal:
- we will have 4 cameras available from AVC*, for free
- one technician from AVC will supervisor *us* recording the talks and
workshops (for 150 CZK per hour, i.e. ~ 370 USD total)
- we will provide volunteers that would control the cameras during the
talks (aim it at the speaker)
- we need to provide one PC with at least i5 CPU and one USB3 port
(laptop is fine), they need to install their OS to do some magic - I
guess Red Hat Brno might provide this?
- the video will be instantly available on youtube
- if we don't want to volunteer, we can pay for 4 cameramen and do
nothing (~ 1480 USD), but I think that's not necessary.
If everyone is OK with that, I can set up a wiki page for volunteers, as
it was last year.
* AVC is the audiovisual center of the university
tl;dr: New process coming, please hold. Do not panic about flight prices.
That's our problem.
The flight purchasing process is not ideal at the quantity it takes for
Flock. It means that I (or this year I and my super helper Paul Frields)
buy as many as we can until we've maxed out our credit cards, pay them
off/get reimbursed by Red Hat, and start over. Since RH only does
reimbursements weekly, this isn't a speedy process. (Paypal reimbursements
are similar, except to avoid fees, I generally pay these personally and get
reimbursed later, which is in some ways even worse.)
While talking about this to someone else at Red Hat this week, I learned we
can use our corporate travel agency and a purchase order to MASSIVELY
SIMIPLIFY this. That means instead of emailing me 27 times, you just call
the company, work out the flight, I approve it, and they charge it against
an open PO. SO MUCH BETTER.
They are supposed to call me Monday or Tuesday to work out the details.
Then those of you who have not yet had your flights booked will get
information on who to call. This also makes it easier for you to get the
flight details that you want. Please be respectful of the budget and don't
abuse that. I will still be checking to make sure the flights are within
the expected costs.
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What is the plan for recording sessions this year? Will we be
attempting to livestream/record all of the sessions again, or just a
subset of them, or what? There are a lot of topics on the agenda that
the wider community would probably benefit from being able to watch.
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so I got offer for Lavka.
They have several bundles, it's possible to change the content, so it's more
estimate how much it would be.
The cheapest option is 418 CZK/$20/person for buffet, for me, it seems like enough
(cold buffet 95g/person, hot buffet 190g/person, side dish 100g, salad 80g,
fruits 75g, dessert 1-2g). For beverage, it starts at 244 CZK/$12/person. Other
options are up to discussion.
They can arrange boat for 30000 CZK ($1500).