Evening Event Update
Update on Evening Activities
(I am using my name and writing in the third person to make this easier to
parse/copy'n'paste)
Brian is working with the tour Guides to confirm payment method and start/end points.
Buses will be rented based on Rafal's fantastic resource when these are confirmed.
The assumption is that 100-150 people will participate.
Game night is making progress. Originally the goal had been to borrow games at no cost
from a game store that Filip knows. Unfortunately they have gone out of business.
However, Filip's company is going to be buying games personally. I am also going to
find out if we can borrow the stock of games at the RH Brno office. Once the attendee
email list is set up we will also want to invite folks to bring games. Games need to be G
or PG rated - Cards against humanity has both cultural and offensiveness issues.
Attendees will be reminded to be considerate when playing "adult" games
publicly.
Game night may also include a retro gaming zone provided by DKIP. Brian and Filip are
confirming the details.
The cruise is making progress, however we have hit a snag on the number of attendees.
Rafal has pointed out from the beginning that the cruise is limited to 200 people.
Originally Brian thought this wouldn't be a problem as registration plus expected
walk-ins didn't seem like it would exceed this by too much. However, the registration
has shot up and now it is believed we will easily have 250+ people. Therefore we need to
rethink this.
Rafal has a second option with a stationary boat party and two smaller cruises during the
event. Budget and details are being worked out and are reflected in the budget
worksheet.
Brian has asked the brewery has been asked to provide an updated contract. Menus are
updated on the budget sheet. The presumed attendance is 250 over 3 hours from 7:30 -
10:30, just like the cruise. Again Rafal's research will help us with buses.
The hotel menus and setup will be confirmed by Brian to the hotel once they let us know
how they want the details.
regards,
bex