Hi,
These ideas look good. I have added them to the budget. We should work together to place
the orders once the details are all confirmed. Can you request a sample contract from the
city so I can get them set up as a vendor?
Thank you.
regards,
bex
On Jun 29, 2016, at 2:00 AM, Rafal Luzynski
<digitalfreak(a)lingonborough.com> wrote:
Hi,
I think it's time to talk about the buses to arrive from the hotel
to the evening events locations and back. I suggest to rent the city
buses. Usually it's cheaper and provides less trouble than directing
people to the public transport, taking the ticket prices into account.
Full info about the buses is here:
http://mpk.krakow.pl/pl/wynajem-pojazdow/uslugi-dodatkowe/cennik-i-dostep...
(Polish only but can be passed through a translation software)
There are 3 price groups of buses:
* small: 2 doors, 37-61 passengers, 292.68 PLN ($74.10);
* medium: 3 doors, 85-110 passengers, 366.12 PLN ($92.69);
* large: articulated, 4 doors, 160-168 passengers, 474.14 PLN ($120.04).
Rules:
* For the price above you buy 3 hours and 54 km (34 miles);
* The time and distance also includes the route from/to the bus garage;
* Each additional 1 hour or 18 km: add ⅓ of the original price;
* Night hours (after 10pm): add 20%;
* All prices exclude VAT.
I suggest the following bus cruises:
Day 1: 2 August
===============
City tour, 150 people. Starts: 7pm, ends: 9pm. 100 people come back
to the hotel immediately, other 50 stay at the city center for some
food/drink/etc. The bus must cruise multiple times to take all the people
back but no longer than until 11pm.
I suggest to rent one large bus to go to the city center (439.02 PLN),
it will take all the people together. We can't use it to come back
to the hotel because we won't fit into 3 hours limit and buying another
hour is too expensive. To come back I suggest to rent one small bus
and make it cruise 3 times. This will also encourage the people to
stay longer. Price (including night hours): 331.71 PLN.
Total for this day: 770.73 PLN ($195.12).
Day 2: 3 August
===============
Ship party, 200 people. Starts: 7:30pm, ends: 10:30pm. All people should
arrive and come back together.
I suggest to rent 2 medium buses cruising together and we have to pay
for 6 hours (4 day hours + 2 night hours).
Total for this day: 1,562.12 PLN ($395.47)
Day 3: 4 August
===============
Dinner/beer at Browar Lubicz, 250 people. Starts: about 7pm, ends about 10pm.
For this event we don't need to arrive all at the same time. My suggestion
to arrive to the restaurant: one large bus and two cruises (at two different
hours). Price: 439.02 PLN.
Back to the hotel: let the people have a choice if they want to leave the
party early or late, let's take one medium size bus and let it cruise 3 times.
Price (night hours): 439.35 PLN.
Total for this day: 878.37 PLN ($222.37).
Alternatively we may take 2 small buses and make each cruise 2 times,
4 cruises total, the price will be 263.09 PLN higher.
Total for all days: 3,211.22 PLN ($812,97).
===========================================
We can optimize if that's too expensive, for example:
Day 1: do not wait for those who want to stay in the city center,
they will come back with the public buses. Let the same bus wait and
take the people who want to come back immediately to the hotel
- 185.37 PLN saved.
Day 2: make sure we fit in 5 hours rather than 6 hours - 292.89 PLN saved.
We can also take one bus, split the people into 2 groups and accept
some time shift between them because the bus must come back and
take another group - we may save 781 PLN but lose much time.
What do you think?
Note that we must have all other events confirmed before ordering buses.
Regards,
Rafal
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