12:02 p.m.
You've got an update[0]!
[0] For certain values of update where not a lot has changed and that is
good!
On Thu, Jul 14, 2016, at 06:00 PM, Brian Exelbierd wrote:
The inline comments are pure gold!
On Wed, Jul 13, 2016, at 04:21 PM, Brian (bex) Exelbierd wrote:
> More inline magical updates.
>
> > On Jul 11, 2016, at 7:02 PM, Brian Exelbierd <bex(a)pobox.com> wrote:
> >
> > Updates inline.
> >
> > On Fri, Jul 8, 2016, at 02:56 AM, Brian (bex) Exelbierd wrote:
> >>
> >> Update on Evening Activities
> >>
> >> (I am using my name and writing in the third person to make this easier
> >> to parse/copy'n'paste)
> >>
> >> Brian is working with the tour Guides to confirm payment method and
> >> start/end points. Buses will be rented based on Rafal's fantastic
> >> resource when these are confirmed. The assumption is that 100-150 people
> >> will participate.
> >
> > Still in progress
>
> Working with finance when they return tomorrow. The details are set.
> Bus is ordered but awaiting confirmation after an additional document was
> requested.
Tour guides are confirmed and we have figured out a financial game plan.
The bus for this evening is also confirmed and financially in progress.
All still in progress. In general financials are undergoing some
internal stresses but still on track as expected.
> >> Game night is making progress. Originally the goal had
been to borrow
> >> games at no cost from a game store that Filip knows. Unfortunately they
> >> have gone out of business. However, Filip's company is going to be
> >> buying games personally. I am also going to find out if we can borrow
> >> the stock of games at the RH Brno office. Once the attendee email list
> >> is set up we will also want to invite folks to bring games. Games need
> >> to be G or PG rated - Cards against humanity has both cultural and
> >> offensiveness issues. Attendees will be reminded to be considerate when
> >> playing "adult" games publicly.
> >>
> >> Game night may also include a retro gaming zone provided by DKIP. Brian
> >> and Filip are confirming the details.
> >
> > Awaiting confirmation from Filip (added as a direct CC). RH research
> > still in progress.
>
> no change.
no change, but everything is in place. This will still need to be
worked on a bit, however I suspect everything is actually a-ok.
> >> The cruise is making progress, however we have hit a snag on the number
> >> of attendees. Rafal has pointed out from the beginning that the cruise
> >> is limited to 200 people. Originally Brian thought this wouldn't be a
> >> problem as registration plus expected walk-ins didn't seem like it
would
> >> exceed this by too much. However, the registration has shot up and now
> >> it is believed we will easily have 250+ people. Therefore we need to
> >> rethink this.
> >>
> >> Rafal has a second option with a stationary boat party and two smaller
> >> cruises during the event. Budget and details are being worked out and
> >> are reflected in the budget worksheet.
> >
> > Details on the second option have been received and are being costed.
> > However our bus provider has cancelled services :( (We were planning to
> > use MKP, the city bus company, but they are too swamped with WYD).
> > Brian has emailed alternative providers.
>
> An alternative provider has appeared. I am awaiting sales orders.
>
> The cruise/boat restaurant has replied and I am awaiting an invoice and
> order.
The cruise sales order is expected tomorrow but most of the paperwork
arrived today. Brian considers this booked and just need to follow up
on the details.
The bus for this evening is also confirmed and financially in progress.
> >> Brian has asked the brewery has been asked to provide an updated
> >> contract. Menus are updated on the budget sheet. The presumed
> >> attendance is 250 over 3 hours from 7:30 - 10:30, just like the cruise.
> >> Again Rafal's research will help us with buses.
> >
> > Brewery contract and bus transport for that night (from MKP) has been
> > submitted for final approval.
>
> See above. They needed another document.
Brewery contract is good to go and all details seem to be nailed down.
We are where we need to be.
The bus company is actually MPK. It is confirmed and financially in
progress.
> >> The hotel menus and setup will be confirmed by Brian to the hotel once
> >> they let us know how they want the details.
The hotel offers 4 lunches and we are eating all 4 of them. Problem
solved.
> >
> > Hotel menus are received and being reviewed for recommendation. BEO
> > method received and being completed.
>
> BEOs will be sent, barring any additional input tomorrow. Menus are
> still being reviewed.
BEOs did not get sent today.
A rooming list update is expected tomorrow.
The big change is that the hotel is full. The overflow hotel has been
emailed to the attendee list and a PR has been sent for the website.
regards,
bex