Next steps for Flock

[Tom Callaway]

The call for submissions for Flock talks/workshops/hackfests/sprints is
ending tonight at midnight Eastern time. I figured I'd highlight the
next steps:

* The web app will stop taking new submissions at the deadline.

* We will export the anonymized submissions out of the web app and
import them into the Elections (Voting) app.

* We will open the election for a week (7 days), announce it widely, let
everyone who has a FAS account with FPCA (CLA) signed to vote on each
proposal. Range voting of 0-10 for each talk.

* People who have pre-registered for Flock will get a direct email
asking them to vote. (Registration will remain open).

* When voting closes, the scheduling committee will meet to make the
final schedule (and do it as fast as we can).

* We will then publish the schedule and notify the speakers of their
acceptance. Any speakers who need financial subsidy will have it handled
at this point.

* All other subsidies will be handled after the speakers are taken care
of, money permitting.

* We will continue to attempt to lock in Sponsors.

* We will start having weekly public IRC planning meetings at 14:00 UTC
(10 AM Eastern Time) on Wednesday to cover these (and the other details).

~tom

==
Fedora Project

[Toshio Kuratomi]

Hey, one of my kids is graduating high school this weekend (and we've got
all sorts of family around.)  If you want this in for next week and I happen
to not be responding on IRC, just send me an email with the info to my
toshio(a)fedoraproject.org account and I'll get it set up when I have a moment
away from them.

One informational item regarding the voting information below:  I think we
tested whether it was possible to make the range 0-10 instead of
0-NUM_CANDIDATES and it wasn't possible with the current code...

Here's the information we'll need to enter:

Election Name:  [Ex: Flock 2013 Talk Pre-screening]
Alias:  [flock-2013]
Election Info:  [Longer description of flock, what voting for these is.
        Limitations of the current app mean that there's really no good
        formatting in this section.  It's going to be a single long
        paragraph of text with links written out in full.]
URL:   [URL for the election/flock as a whole].
Start Date:    [Timestamp we'll start] -- we enter this in UTC.
End Date:      [Timestamp we'll end -- we enter this in UTC]
Seats Elected:  [Number of slots that we'll.
Embargoed?      [Check yes until the election is over]
Allow Nominations?      [No]
Until When?             [blank]
Use FAS?                [No - this is whether the candidates are FAS users;
        in this case, they're talk proposals]

Allowed Groups: [cla_done according to what you wrote below]
Admin Groups:   [can set this to elections unless you have a FAS group for
        the selection committee]
Candidates:
lmacken has the format that will allow easy importing of the talks as
candidates.  It's basically:

Talk_Name1!URL_to_talk1|Talk_Name2!URL_to_talk2|[...]

The URLs are optional.

-Toshio

On Fri, May 31, 2013 at 1:45 PM, Tom Callaway <tcallawa(a)redhat.com&gt; wrote:
>  The call for submissions for Flock talks/workshops/hackfests/sprints
> is
>  ending tonight at midnight Eastern time. I figured I'd highlight the
>  next steps:
>
>  * The web app will stop taking new submissions at the deadline.
>
>  * We will export the anonymized submissions out of the web app and
>  import them into the Elections (Voting) app.
>
>  * We will open the election for a week (7 days), announce it widely, let
>  everyone who has a FAS account with FPCA (CLA) signed to vote on each
>  proposal. Range voting of 0-10 for each talk.
>
>  * People who have pre-registered for Flock will get a direct email
>  asking them to vote. (Registration will remain open).
>
>  * When voting closes, the scheduling committee will meet to make the
>  final schedule (and do it as fast as we can).
>
>  * We will then publish the schedule and notify the speakers of their
>  acceptance. Any speakers who need financial subsidy will have it handled
>  at this point.
>
>  * All other subsidies will be handled after the speakers are taken care
>  of, money permitting.
>
>  * We will continue to attempt to lock in Sponsors.
>
>  * We will start having weekly public IRC planning meetings at 14:00 UTC
>  (10 AM Eastern Time) on Wednesday to cover these (and the other details).
>
>  ~tom
>
>  ==
>  Fedora Project
>  _______________________________________________
>  flock-planning mailing list
>  flock-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/flock-planning

[Luke Macken]

On Fri, May 31, 2013 at 02:29:53PM -0700, Toshio Kuratomi wrote:
>  Candidates:
>  lmacken has the format that will allow easy importing of the talks as
>  candidates.  It's basically:
>  
>  Talk_Name1!URL_to_talk1|Talk_Name2!URL_to_talk2|[...]
>  
>  The URLs are optional. 
I went ahead and populated our staging instance with all of the current
proposals for testing:

    https://admin.stg.fedoraproject.org/voting/about/flock-2013

To hack around the voting apps mass-import format, I replaced ! with ‼
(\u203C) in the presentation titles ;)

>  On Fri, May 31, 2013 at 1:45 PM, Tom Callaway
> <tcallawa(a)redhat.com&gt; wrote:
>  > The call for submissions for Flock talks/workshops/hackfests/sprints is
>  > ending tonight at midnight Eastern time. I figured I'd highlight the
>  > next steps:
>  >
>  > * The web app will stop taking new submissions at the deadline. 
I added the deadline feature to the app today, and will deploy it at
midnight.

>  > * We will export the anonymized submissions out of the web app
> and
>  > import them into the Elections (Voting) app.
>  >
>  > * We will open the election for a week (7 days), announce it widely, let
>  > everyone who has a FAS account with FPCA (CLA) signed to vote on each
>  > proposal. Range voting of 0-10 for each talk.
>  >
>  > * People who have pre-registered for Flock will get a direct email
>  > asking them to vote. (Registration will remain open). 
Let me know if you need a CSV of email addresses from the registration
db for this.

luke

[María Leandro]

Hey!

Got a question. Once the votes are over and the schedule is arranged; does
the system will make the calendar or want me to work on a plugin/form so
everything is on the website?


2013/5/31 Luke Macken <lmacken(a)redhat.com&gt;

>  On Fri, May 31, 2013 at 02:29:53PM -0700, Toshio Kuratomi wrote:
>  > Candidates:
>  > lmacken has the format that will allow easy importing of the talks as
>  > candidates.  It's basically:
>  >
>  > Talk_Name1!URL_to_talk1|Talk_Name2!URL_to_talk2|[...]
>  >
>  > The URLs are optional.
>
>  I went ahead and populated our staging instance with all of the current
>  proposals for testing:
>
>      https://admin.stg.fedoraproject.org/voting/about/flock-2013
>
>  To hack around the voting apps mass-import format, I replaced ! with ‼
>  (\u203C) in the presentation titles ;)
>
>  > On Fri, May 31, 2013 at 1:45 PM, Tom Callaway <tcallawa(a)redhat.com&gt;
>  wrote:
>  > > The call for submissions for Flock talks/workshops/hackfests/sprints is
>  > > ending tonight at midnight Eastern time. I figured I'd highlight the
>  > > next steps:
>  > >
>  > > * The web app will stop taking new submissions at the deadline.
>
>  I added the deadline feature to the app today, and will deploy it at
>  midnight.
>
>  > > * We will export the anonymized submissions out of the web app and
>  > > import them into the Elections (Voting) app.
>  > >
>  > > * We will open the election for a week (7 days), announce it widely,
>  let
>  > > everyone who has a FAS account with FPCA (CLA) signed to vote on each
>  > > proposal. Range voting of 0-10 for each talk.
>  > >
>  > > * People who have pre-registered for Flock will get a direct email
>  > > asking them to vote. (Registration will remain open).
>
>  Let me know if you need a CSV of email addresses from the registration
>  db for this.
>
>  luke
>  _______________________________________________
>  flock-planning mailing list
>  flock-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/flock-planning
>  


-- 
tatica
Maria Gracia Leandro
http://www.tatica.org
http://fedoraproject.org/wiki/User:tatica
LinuxUser= 440285  GPG Public Key: E1CDCC56

[Tom Callaway]

On 05/31/2013 10:59 PM, María Leandro wrote:
>  Hey!
>  
>  Got a question. Once the votes are over and the schedule is arranged;
>  does the system will make the calendar or want me to work on a
>  plugin/form so everything is on the website? 
My plan was to work with a spreadsheet for now, and then ask you and
Ruth how we can make it appear pretty on the website. :)

~tom

==
Fedora Project

[Tom Callaway]

On 05/31/2013 10:29 PM, Luke Macken wrote:
>  Let me know if you need a CSV of email addresses from the
> registration
>  db for this. 
That would be awesome, thanks.

~tom

==
Fedora Project

[Chris Tyler]

On Fri, 2013-05-31 at 16:45 -0400, Tom Callaway wrote:
>  * We will open the election for a week (7 days), announce it widely,
> let
>  everyone who has a FAS account with FPCA (CLA) signed to vote on each
>  proposal. Range voting of 0-10 for each talk.
>  
>  * People who have pre-registered for Flock will get a direct email
>  asking them to vote. (Registration will remain open).
>  
>  * When voting closes, the scheduling committee will meet to make the
>  final schedule (and do it as fast as we can). 
What is the inventory of presentation slots? I.e., how many
presentations are you planning to accept?

-Chris

[Tom Callaway]

On 06/01/2013 04:05 PM, Chris Tyler wrote:
>  On Fri, 2013-05-31 at 16:45 -0400, Tom Callaway wrote:
> > * We will open the election for a week (7 days), announce it widely, let
> > everyone who has a FAS account with FPCA (CLA) signed to vote on each
> > proposal. Range voting of 0-10 for each talk.
> >
> > * People who have pre-registered for Flock will get a direct email
> > asking them to vote. (Registration will remain open).
> >
> > * When voting closes, the scheduling committee will meet to make the
> > final schedule (and do it as fast as we can).
>  
>  What is the inventory of presentation slots? I.e., how many
>  presentations are you planning to accept? 
I'm working to figure out that answer right now. :)

~tom

==
Fedora Project

[María Leandro]

Hello.

Best way would probably be, once we know how many talks we have
(talks/workshops, etc) assign X rooms to each topic. Ex, if there are more
workshop submissions, then 4 rooms for it (that would be about 12/16
sessions), 2 for talks and 2 for sprints/others.

However, would be a good idea to create a calendar (either spreadsheet
or anything) just to make sure that rooms fit what has been submitted.

See ya.


2013/6/1 Tom Callaway <tcallawa(a)redhat.com&gt;

>  On 06/01/2013 04:05 PM, Chris Tyler wrote:
>  > On Fri, 2013-05-31 at 16:45 -0400, Tom Callaway wrote:
>  >> * We will open the election for a week (7 days), announce it widely, let
>  >> everyone who has a FAS account with FPCA (CLA) signed to vote on each
>  >> proposal. Range voting of 0-10 for each talk.
>  >>
>  >> * People who have pre-registered for Flock will get a direct email
>  >> asking them to vote. (Registration will remain open).
>  >>
>  >> * When voting closes, the scheduling committee will meet to make the
>  >> final schedule (and do it as fast as we can).
>  >
>  > What is the inventory of presentation slots? I.e., how many
>  > presentations are you planning to accept?
>
>  I'm working to figure out that answer right now. :)
>
>  ~tom
>
>  ==
>  Fedora Project
>  _______________________________________________
>  flock-planning mailing list
>  flock-planning(a)lists.fedoraproject.org
>  https://admin.fedoraproject.org/mailman/listinfo/flock-planning
>  


-- 
tatica
Maria Gracia Leandro
http://www.tatica.org
http://fedoraproject.org/wiki/User:tatica
LinuxUser= 440285  GPG Public Key: E1CDCC56