Flock 2017 Paper Reviews - let's get them done by tomorrow

[Máirín Duffy]

Hi everyone,

If you are in the to: of this email directly you are a paper reviewer. 
(robyduck, you'd volunteered; if you're still up for it we'd appreciate 
it to balance out community participation in review but it's ok if you 
don't have time.)

I've noticed there are 5 of the 7 of us that already have votes in, so 
we're in good shape, but there was one additional proposal in that 
nobody voted on so make sure to log in one more time to do that one.

So with around ~120 proposals in, from earlier threads it seems that we 
feel this is enough, so I asked Patrick to close the CFP today. We've 
only received one additional proposal since the deadline with having it 
open, anyway (not that we announced any extension.)

Since we won't be doing multiple rounds, here is an updated schedule for 
paper review. I would like us to have all our paper votes in by this 
Thursday, June 22:

Tue 20 June
===========

- Go thru the proposals so far and start generating accepts / rejects 
list based on votes (some are already no-brainers) (duffy)

- Go thru proposals and raise any questions for reviewers / folks 
proposing and get those out (duffy)

Wed 21 June
===========

- All proposal votes in (duffy, bex, stickster, mattdm, cprofitt, nb, 
robyduck)

Thu 22 June
===========

Final calls on accept / reject. (??)

Fri 23 June
===========

- Notifications for rejects (bex + mitzie)

- Notifications for accepts and include note that visa letters are 
forthcoming, ask accepts to confirm (to flock-staff(a)fedoraproject.org) 
they can attend by Mon June 26)

- Review accepts, note who needs visa based on reg data, compile list, 
send to bex (mitzie)

Mon 26 June
===========

- Visa letter generation (bex)

- Send out visa letters for accepts (bex + mitzie)

- Book travel for accepts that are confirmed (bex)


Happy reviewin' folks :)


Cheers,
~m

[Robert Mayr]

Hi Mo,
I did it yesterday evening, my votes should be all in already.
Regards.
Robert


Il 20/giu/2017 04:49 PM, "Máirín Duffy" <duffy(a)redhat.com&gt; ha scritto:

Hi everyone,

If you are in the to: of this email directly you are a paper reviewer.
(robyduck, you'd volunteered; if you're still up for it we'd appreciate it
to balance out community participation in review but it's ok if you don't
have time.)

I've noticed there are 5 of the 7 of us that already have votes in, so
we're in good shape, but there was one additional proposal in that nobody
voted on so make sure to log in one more time to do that one.

So with around ~120 proposals in, from earlier threads it seems that we
feel this is enough, so I asked Patrick to close the CFP today. We've only
received one additional proposal since the deadline with having it open,
anyway (not that we announced any extension.)

Since we won't be doing multiple rounds, here is an updated schedule for
paper review. I would like us to have all our paper votes in by this
Thursday, June 22:

Tue 20 June
===========

- Go thru the proposals so far and start generating accepts / rejects list
based on votes (some are already no-brainers) (duffy)

- Go thru proposals and raise any questions for reviewers / folks proposing
and get those out (duffy)

Wed 21 June
===========

- All proposal votes in (duffy, bex, stickster, mattdm, cprofitt, nb,
robyduck)

Thu 22 June
===========

Final calls on accept / reject. (??)

Fri 23 June
===========

- Notifications for rejects (bex + mitzie)

- Notifications for accepts and include note that visa letters are
forthcoming, ask accepts to confirm (to flock-staff(a)fedoraproject.org) they
can attend by Mon June 26)

- Review accepts, note who needs visa based on reg data, compile list, send
to bex (mitzie)

Mon 26 June
===========

- Visa letter generation (bex)

- Send out visa letters for accepts (bex + mitzie)

- Book travel for accepts that are confirmed (bex)


Happy reviewin' folks :)


Cheers,
~m

[Paul Frields]

Finished updating my votes too.

Paul

On Tue, Jun 20, 2017 at 11:14 AM, Robert Mayr
<robyduck(a)fedoraproject.org&gt; wrote:
> Hi Mo,
> I did it yesterday evening, my votes should be all in already.
> Regards.
> Robert
>
>
> Il 20/giu/2017 04:49 PM, "Máirín Duffy" <duffy(a)redhat.com&gt; ha
scritto:
>
> Hi everyone,
>
> If you are in the to: of this email directly you are a paper reviewer.
> (robyduck, you'd volunteered; if you're still up for it we'd appreciate
it
> to balance out community participation in review but it's ok if you don't
> have time.)
>
> I've noticed there are 5 of the 7 of us that already have votes in, so we're
> in good shape, but there was one additional proposal in that nobody voted on
> so make sure to log in one more time to do that one.
>
> So with around ~120 proposals in, from earlier threads it seems that we feel
> this is enough, so I asked Patrick to close the CFP today. We've only
> received one additional proposal since the deadline with having it open,
> anyway (not that we announced any extension.)
>
> Since we won't be doing multiple rounds, here is an updated schedule for
> paper review. I would like us to have all our paper votes in by this
> Thursday, June 22:
>
> Tue 20 June
> ===========
>
> - Go thru the proposals so far and start generating accepts / rejects list
> based on votes (some are already no-brainers) (duffy)
>
> - Go thru proposals and raise any questions for reviewers / folks proposing
> and get those out (duffy)
>
> Wed 21 June
> ===========
>
> - All proposal votes in (duffy, bex, stickster, mattdm, cprofitt, nb,
> robyduck)
>
> Thu 22 June
> ===========
>
> Final calls on accept / reject. (??)
>
> Fri 23 June
> ===========
>
> - Notifications for rejects (bex + mitzie)
>
> - Notifications for accepts and include note that visa letters are
> forthcoming, ask accepts to confirm (to flock-staff(a)fedoraproject.org) they
> can attend by Mon June 26)
>
> - Review accepts, note who needs visa based on reg data, compile list, send
> to bex (mitzie)
>
> Mon 26 June
> ===========
>
> - Visa letter generation (bex)
>
> - Send out visa letters for accepts (bex + mitzie)
>
> - Book travel for accepts that are confirmed (bex)
>
>
> Happy reviewin' folks :)
>
>
> Cheers,
> ~m
>
>

[Brian Exelbierd]

On Tue, Jun 20, 2017, at 04:49 PM, Máirín Duffy wrote:
>  Hi everyone,
>  
>  If you are in the to: of this email directly you are a paper reviewer. 
>  (robyduck, you'd volunteered; if you're still up for it we'd appreciate 
>  it to balance out community participation in review but it's ok if you 
>  don't have time.)
>  
>  I've noticed there are 5 of the 7 of us that already have votes in, so 
>  we're in good shape, but there was one additional proposal in that 
>  nobody voted on so make sure to log in one more time to do that one.
>  
>  So with around ~120 proposals in, from earlier threads it seems that we 
>  feel this is enough, so I asked Patrick to close the CFP today. We've 
>  only received one additional proposal since the deadline with having it 
>  open, anyway (not that we announced any extension.)
>  
>  Since we won't be doing multiple rounds, here is an updated schedule for 
>  paper review. I would like us to have all our paper votes in by this 
>  Thursday, June 22:
>  
>  Tue 20 June
>  ===========
>  
>  - Go thru the proposals so far and start generating accepts / rejects 
>  list based on votes (some are already no-brainers) (duffy)
>  
>  - Go thru proposals and raise any questions for reviewers / folks 
>  proposing and get those out (duffy)
>  
>  Wed 21 June
>  ===========
>  
>  - All proposal votes in (duffy, bex, stickster, mattdm, cprofitt, nb, 
>  robyduck)
>  
>  Thu 22 June
>  ===========
>  
>  Final calls on accept / reject. (??) 
I'd like to delay this until Friday.  This is partially for selfish
reasons as I am traveling all day on Thursday and partially because I
think we haven't defined this well.

Mo, did you have a specific process?  I do not believe we should use a
stark line system as we may need to adjust the bottom a little bit or
split some ties.

In the absence of a system, I suggest we get Matthew Miller and me to
make a call on the bottom of the list.  I'd also like to run a schedule
projection.

>  Fri 23 June
>  ===========
>  
>  - Notifications for rejects (bex + mitzie) 
I think even with the above we can send the majority of these on Friday
with the balance out by Monday.

>  - Notifications for accepts and include note that visa letters are 
>  forthcoming, ask accepts to confirm (to flock-staff(a)fedoraproject.org) 
>  they can attend by Mon June 26) 
I think we can ask for Monday but need to be prepared for
Tuesday/Wednesday as not everyone will be able to read mail over a
weekend.

>  - Review accepts, note who needs visa based on reg data, compile
> list, 
>  send to bex (mitzie)
>  
>  Mon 26 June
>  ===========
>  
>  - Visa letter generation (bex)
>  
>  - Send out visa letters for accepts (bex + mitzie)
>  
>  - Book travel for accepts that are confirmed (bex) 
The funding decisions are not tied to paper acceptance.  I will work on
those in parallel.  I'll send a proposal to the list early next week to
ensure the process is understood.  We need the talk accepts as an input
to this.

regards,

bex