Hi team, I was talking to puiterwijk about the registration/CFP app and we noted a couple pieces of data we need basically right now:
* Initial names for tracks/categories for paper submission. We may not want to make final decisions about tracks until after there is a complete set of submissions. Do we want to have a set of defaults, like Technical, Team Status/Planning, and Outreach? (suggestions welcome)
* What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Full Name Location Invitation letter needed? y/n Flight funding requested? y/n Hotel funding requested? y/n Vegetarian/Vegan Volunteer? y/n Bringing family? y/n T-shirt size Looking for roomshare? y/n Hotel booked? y/n Blog URL Twitter handle Comments Extra badge line
* Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
Also, please note that the current template styling for the app is quite bare. I'm going to seek help from the Design and Websites team to help make better Handlebars templates. The templating system is quite simple to learn and you can see the affected files here in the source:
https://github.com/puiterwijk/regcfp/tree/master/views (except for partials/ and desk/ which is being reworked)
The styling won't prevent early deployment or use, and we can make things prettier as we go.
We already have a much more attractive website available, as some of you've seen earlier, where we can publish the standard logistics info once it's available.
On Thu, Jan 14, 2016 at 4:10 PM, Paul W. Frields stickster@gmail.com wrote:
Hi team, I was talking to puiterwijk about the registration/CFP app and we noted a couple pieces of data we need basically right now:
- Initial names for tracks/categories for paper submission. We may not want to make final decisions about tracks until after there is a complete set of submissions. Do we want to have a set of defaults, like Technical, Team Status/Planning, and Outreach? (suggestions welcome)
Probably some defaults, yes. I'll look at the set we had last year tomorrow and get back to you. Admins can always add/change more categories, correct?
What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Full Name Location Invitation letter needed? y/n Flight funding requested? y/n Hotel funding requested? y/n
Is there the possibility to have an admin view that tells us whether they've been reviewed/granted/denied these? Also, if we have an admin view for this a "Flight booked" category would be good.
Vegetarian/Vegan Volunteer? y/n Bringing family? y/n T-shirt size Looking for roomshare? y/n
Similarly, the roommate they're rooming with. I think we had that on the old registration app.
Hotel booked? y/n Blog URL Twitter handle Comments Extra badge line
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
I'm happy to help.
josh
On Thu, Jan 14, 2016 at 04:17:35PM -0500, Josh Boyer wrote:
On Thu, Jan 14, 2016 at 4:10 PM, Paul W. Frields stickster@gmail.com wrote:
Hi team, I was talking to puiterwijk about the registration/CFP app and we noted a couple pieces of data we need basically right now:
- Initial names for tracks/categories for paper submission. We may not want to make final decisions about tracks until after there is a complete set of submissions. Do we want to have a set of defaults, like Technical, Team Status/Planning, and Outreach? (suggestions welcome)
Probably some defaults, yes. I'll look at the set we had last year tomorrow and get back to you. Admins can always add/change more categories, correct?
Correct. We'll be able to add more and reclassify papers after the fact. (Currently that function's not pretty, but still do-able. But Patrick can make it prettier by the time we actually use it.)
What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Full Name Location Invitation letter needed? y/n Flight funding requested? y/n Hotel funding requested? y/n
Is there the possibility to have an admin view that tells us whether they've been reviewed/granted/denied these? Also, if we have an admin view for this a "Flight booked" category would be good.
Patrick is working on funding management functions, which should be ready around the time we close CFP.
These data fields are actually for registrants to enter, which is why they're critical now. But if I understand correctly, you're looking for a way that the planners can note this per registrant, right?
Vegetarian/Vegan Volunteer? y/n Bringing family? y/n T-shirt size Looking for roomshare? y/n
Similarly, the roommate they're rooming with. I think we had that on the old registration app.
Hotel booked? y/n Blog URL Twitter handle Comments Extra badge line
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
I'm happy to help.
Cool, we'll add you.
On Fri, Jan 15, 2016 at 3:44 PM, Paul W. Frields stickster@gmail.com wrote:
On Thu, Jan 14, 2016 at 04:17:35PM -0500, Josh Boyer wrote:
What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Full Name Location Invitation letter needed? y/n Flight funding requested? y/n Hotel funding requested? y/n
Is there the possibility to have an admin view that tells us whether they've been reviewed/granted/denied these? Also, if we have an admin view for this a "Flight booked" category would be good.
Patrick is working on funding management functions, which should be ready around the time we close CFP.
These data fields are actually for registrants to enter, which is why they're critical now. But if I understand correctly, you're looking for a way that the planners can note this per registrant, right?
Yes. Basically so we can keep track of who we funded, how much funding, if they got their flight booked yet, etc.
josh
On Fri, Jan 15, 2016 at 03:53:30PM -0500, Josh Boyer wrote:
On Fri, Jan 15, 2016 at 3:44 PM, Paul W. Frields stickster@gmail.com wrote:
On Thu, Jan 14, 2016 at 04:17:35PM -0500, Josh Boyer wrote:
What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Full Name Location Invitation letter needed? y/n Flight funding requested? y/n Hotel funding requested? y/n
Is there the possibility to have an admin view that tells us whether they've been reviewed/granted/denied these? Also, if we have an admin view for this a "Flight booked" category would be good.
Patrick is working on funding management functions, which should be ready around the time we close CFP.
These data fields are actually for registrants to enter, which is why they're critical now. But if I understand correctly, you're looking for a way that the planners can note this per registrant, right?
Yes. Basically so we can keep track of who we funded, how much funding, if they got their flight booked yet, etc.
OK, I've added this to the appropriate issue in Github: https://github.com/puiterwijk/regcfp/issues/15
On Thu, Jan 14, 2016 at 4:10 PM, Paul W. Frields stickster@gmail.com wrote:
- Initial names for tracks/categories for paper submission. We may not want to make final decisions about tracks until after there is a complete set of submissions. Do we want to have a set of defaults, like Technical, Team Status/Planning, and Outreach? (suggestions welcome)
That is probably the simplest option. Last year we had:
Community Infrastructure Security SIGs Ambassadors Cloud Kernel Hardware Design Marketing Desktop Other
- What data do we need to capture for each registrant? Here's what we captured for each person (identified by email address, which you can consider a unique ID):
Email address is critical! We have not always had this asking for FAS names, even when FAS name was required, as it turned out that many, many of the email addresses associated with the FAS accounts bounced.
For anyone whose plane ticket is being booked for them, there is a chunk of other information we need that is very personal, including passport number. We can make this a separate process, but it's worth noting.
Flight funding requested? y/n Hotel funding requested? y/n
You may also want to find a way to track whether funding has been granted. It has been the case that people assumed that simply because they checked the box here that they would be paid for.
Vegetarian/Vegan
I don't know if there's a better way to ask for dietary requirements, but one year I sent out prospective menus, and nearly all the people who had picked vegan chose the dish full of cheese.
If there is likely to be a bus from Brno, you might ask if people were interested in that possibility so they don't have to guess later.
* Who wants to be on list of administrators (basically absolute power)
for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
I am fine with being on that list.
Ruth
On Thu, Jan 14, 2016 at 04:21:35PM -0500, Ruth Suehle wrote:
That is probably the simplest option. Last year we had:
Community Infrastructure Security SIGs Ambassadors Cloud Kernel Hardware Design Marketing Desktop Other
I notice these categories are largely segmented by subproject. What if we made them instead something like:
Talks:
* Building a Better Distro * Growing the Fedora Userbase * Making Life Better for Contributors * Prepared Lightning Talk (plenary session)
Workshops:
* Team Planning * Hackfest * Drop-in Clinic
On Fri, Jan 15, 2016 at 01:26:55PM -0500, Matthew Miller wrote:
On Thu, Jan 14, 2016 at 04:21:35PM -0500, Ruth Suehle wrote:
That is probably the simplest option. Last year we had:
Community Infrastructure Security SIGs Ambassadors Cloud Kernel Hardware Design Marketing Desktop Other
I notice these categories are largely segmented by subproject. What if we made them instead something like:
Talks:
- Building a Better Distro
- Growing the Fedora Userbase
- Making Life Better for Contributors
- Prepared Lightning Talk (plenary session)
Workshops:
- Team Planning
- Hackfest
- Drop-in Clinic
I like this idea from the perspective of decreasing segmentation.
On Fri, Jan 15, 2016 at 03:48:34PM -0500, Paul W. Frields wrote:
Talks:
- Building a Better Distro
- Growing the Fedora Userbase
- Making Life Better for Contributors
- Prepared Lightning Talk (plenary session)
Workshops:
- Team Planning
- Hackfest
- Drop-in Clinic
I like this idea from the perspective of decreasing segmentation.
Cool. The above are off the top of my head, so open to suggestions along these lines. What else _do_ we want people to talk about at Flock?
On Fri, Jan 15, 2016 at 4:20 PM, Matthew Miller mattdm@fedoraproject.org wrote:
On Fri, Jan 15, 2016 at 03:48:34PM -0500, Paul W. Frields wrote:
Talks:
- Building a Better Distro
- Growing the Fedora Userbase
- Making Life Better for Contributors
- Prepared Lightning Talk (plenary session)
Workshops:
- Team Planning
- Hackfest
- Drop-in Clinic
I like this idea from the perspective of decreasing segmentation.
Cool. The above are off the top of my head, so open to suggestions along these lines. What else _do_ we want people to talk about at Flock?
Things that we cannot thing of because they are from the fringe but exciting. It's how we're going to grow out of the (sorry) boring "Build a Better Distro" canyon.
Seriously, the above is fine with the addition of a "Other" and/or "New Target" category. We should not be wracking our brains for topics we want other people to talk about.
josh
On Fri, Jan 15, 2016 at 04:29:43PM -0500, Josh Boyer wrote:
On Fri, Jan 15, 2016 at 4:20 PM, Matthew Miller mattdm@fedoraproject.org wrote:
On Fri, Jan 15, 2016 at 03:48:34PM -0500, Paul W. Frields wrote:
Talks:
- Building a Better Distro
- Growing the Fedora Userbase
- Making Life Better for Contributors
- Prepared Lightning Talk (plenary session)
Workshops:
- Team Planning
- Hackfest
- Drop-in Clinic
I like this idea from the perspective of decreasing segmentation.
Cool. The above are off the top of my head, so open to suggestions along these lines. What else _do_ we want people to talk about at Flock?
Things that we cannot thing of because they are from the fringe but exciting. It's how we're going to grow out of the (sorry) boring "Build a Better Distro" canyon.
Seriously, the above is fine with the addition of a "Other" and/or "New Target" category. We should not be wracking our brains for topics we want other people to talk about.
Agreed, it's just a list to start with anyway -- "Other" is perfect for now. When the submissions roll in we can amend and re-sort as needed.
On Thu, Jan 14, 2016 at 04:21:35PM -0500, Ruth Suehle wrote:
Flight funding requested? y/n Hotel funding requested? y/n
You may also want to find a way to track whether funding has been granted. It has been the case that people assumed that simply because they checked the box here that they would be paid for.
How about "Apply for sponsored funding for flight/hotel?" ... is that better?
Vegetarian/Vegan
I don't know if there's a better way to ask for dietary requirements, but one year I sent out prospective menus, and nearly all the people who had picked vegan chose the dish full of cheese.
Fun times with exploding matrices of options. In my efforts to avoid red meat, I often have "vegetarian/vegan" as the only thing available.
(In Brno, I learned that "vegetarian" gets you chicken. In the "poultry" section, it's chicken wrapped in ham.)
On Fri, Jan 15, 2016 at 01:33:25PM -0500, Matthew Miller wrote:
On Thu, Jan 14, 2016 at 04:21:35PM -0500, Ruth Suehle wrote:
Flight funding requested? y/n Hotel funding requested? y/n
You may also want to find a way to track whether funding has been granted. It has been the case that people assumed that simply because they checked the box here that they would be paid for.
How about "Apply for sponsored funding for flight/hotel?" ... is that better?
Vegetarian/Vegan
I don't know if there's a better way to ask for dietary requirements, but one year I sent out prospective menus, and nearly all the people who had picked vegan chose the dish full of cheese.
Fun times with exploding matrices of options. In my efforts to avoid red meat, I often have "vegetarian/vegan" as the only thing available.
(In Brno, I learned that "vegetarian" gets you chicken. In the "poultry" section, it's chicken wrapped in ham.)
This could easily be a multiple choice, and we can include:
* Vegetarian * Vegan * Gluten free * Lactose free * ?? (not sure what other major groups there are... at some point we probably would want to steer people to other options)
On Fri, Jan 15, 2016 at 3:47 PM, Paul W. Frields stickster@gmail.com wrote:
This could easily be a multiple choice, and we can include:
- Vegetarian
- Vegan
- Gluten free
- Lactose free
- ?? (not sure what other major groups there are... at some point we probably would want to steer people to other options)
I know I initiated the complaint here, which I think is just not a solvable one. But especially in Europe, it's hard enough to get vegan meals. (See Matt's Brno example.) A brief googling for the others gave me a link titled "The only restaurant in Poland with a gluten free menu http://www.tripadvisor.com/ShowUserReviews-g274772-d1009017-r48061499-Pod_Baranem_Restauracja-Krakow_Lesser_Poland_Province_Southern_Poland.html." I don't know if we should offer options we can't provide.
On Fri, Jan 15, 2016 at 3:54 PM, Ruth Suehle rsuehle@gmail.com wrote:
On Fri, Jan 15, 2016 at 3:47 PM, Paul W. Frields stickster@gmail.com wrote:
This could easily be a multiple choice, and we can include:
- Vegetarian
- Vegan
- Gluten free
- Lactose free
- ?? (not sure what other major groups there are... at some point we probably would want to steer people to other options)
I know I initiated the complaint here, which I think is just not a solvable one. But especially in Europe, it's hard enough to get vegan meals. (See Matt's Brno example.) A brief googling for the others gave me a link titled "The only restaurant in Poland with a gluten free menu." I don't know if we should offer options we can't provide.
So don't offer the option. Just have something like:
"Due to differing availability of various dietary options among geographical regions, the Flock staff cannot offer a variety of dietary choices. The evening events will use the menus available at the venues. Those with other dietary needs may need to look for alternative dining establishments."
We could try and scout some out and offer suggestions, but if the region truly does not offer these options then I do not see the point in letting people specify them.
josh
On Fri, Jan 15, 2016 at 4:01 PM, Josh Boyer jwboyer@fedoraproject.org wrote:
We could try and scout some out and offer suggestions, but if the region truly does not offer these options then I do not see the point in letting people specify them.
I think we have enough vegetarians (about 25/150 regs last year IIRC) that we should at least attempt to offer them that option, and when we can do so, it's good to know how many. I think I just brought it up out of lingering annoyance at people who sent me hunting for vegan meals and then wanted cheese.
On January 15, 2016 4:26:28 PM EST, Ruth Suehle rsuehle@gmail.com wrote:
I think we have enough vegetarians (about 25/150 regs last year IIRC) that we should at least attempt to offer them that option, and when we can do so, it's good to know how many.
Yes, please :)
I think I just brought it up out of lingering annoyance at people who sent me hunting for vegan meals and then wanted cheese.
Did they ask you personally or via the form?
I usually fill out vegan, even tho I do eat cheese, bc interpretations of what "vegetarian" means apparently vary wildly (mmm fish!) and usually "vegan" is a safer bet.
- sometimes venue says they have a veggie option but its not actually veggie as prepped (eg eastman house pasta dish cooked in chicken broth)
- sometimes it's unclear whether something that really obviously should be veggie is (eg iirc potatoes at museum of play were not veggie bc of stock used ) so you eat it assuming it is actually veggie (paying for it later)
- sometimes you have to ask for the veggie but its not always clear so you eat something you'd rather not out of hunger (eg museum of play had veggie opts in the back and noton display)
And sometimes people just are pains :) but other possibilities exist!
~m
flock-planning mailing list flock-planning@lists.fedoraproject.org http://lists.fedoraproject.org/admin/lists/flock-planning@lists.fedoraprojec...
On Fri, Jan 15, 2016 at 05:20:57PM -0500, Máirín Duffy wrote:
On January 15, 2016 4:26:28 PM EST, Ruth Suehle rsuehle@gmail.com wrote:
I think we have enough vegetarians (about 25/150 regs last year IIRC) that we should at least attempt to offer them that option, and when we can do so, it's good to know how many.
Yes, please :)
I think I just brought it up out of lingering annoyance at people who sent me hunting for vegan meals and then wanted cheese.
Did they ask you personally or via the form?
I usually fill out vegan, even tho I do eat cheese, bc interpretations of what "vegetarian" means apparently vary wildly (mmm fish!) and usually "vegan" is a safer bet.
sometimes venue says they have a veggie option but its not actually veggie as prepped (eg eastman house pasta dish cooked in chicken broth)
sometimes it's unclear whether something that really obviously should be veggie is (eg iirc potatoes at museum of play were not veggie bc of stock used ) so you eat it assuming it is actually veggie (paying for it later)
sometimes you have to ask for the veggie but its not always clear so you eat something you'd rather not out of hunger (eg museum of play had veggie opts in the back and noton display)
And sometimes people just are pains :) but other possibilities exist!
OK, given the constraints I think we should simply have a "Vegetarian" boolean. We can make a note on the constraints in the site web pages where we cover other logistics.
On January 18, 2016 9:34:36 AM EST, "Paul W. Frields" stickster@gmail.com
OK, given the constraints I think we should simply have a "Vegetarian" boolean. We can make a note on the constraints in the site web pages where we cover other logistics.
I think the best accommodation would be to make the option "vegan" and request vegan from the food providers. If the vegetarians want non vegan options, those are abundant, and I think vegetarians are comfortable picking vegan options (vice versa i think a vegan seeing "vegetarian" as the optiom would feel there was nothing safe for them.) Plus vegan would accommodate lactose intolerance (and I know we have multiple folks who have this.)
What about folks with allergies?
~m
--- Sent from my Android device with K-9 Mail. Please excuse my brevity.
On Mon, Jan 18, 2016 at 03:10:06PM -0500, Máirín Duffy wrote:
What about folks with allergies?
Since 2014, the EU has pretty strong labeling requirements for 14 major allergens, including at restaurants and for takeway food. In the Czech Republic, at least, it was common to have these by _number_, not just name, which could reduce language barrier errors.
I think we should at least be able to tell attendees what allergens are in the provided meals. I guess it'd be good to confirm that beforehand.
On Mon, Jan 18, 2016 at 04:25:15PM -0500, Matthew Miller wrote:
On Mon, Jan 18, 2016 at 03:10:06PM -0500, Máirín Duffy wrote:
What about folks with allergies?
Since 2014, the EU has pretty strong labeling requirements for 14 major allergens, including at restaurants and for takeway food. In the Czech Republic, at least, it was common to have these by _number_, not just name, which could reduce language barrier errors.
I think we should at least be able to tell attendees what allergens are in the provided meals. I guess it'd be good to confirm that beforehand.
I'll include "vegan" per Mo's earlier comments.
I don't think it make sense to solicit lists of allergies. My legal spidey sense tingles at a potential liability issue there. But I do agree if that information is readily available, we should help point people to it.
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On 01/19/2016 03:26 PM, Paul W. Frields wrote:
On Mon, Jan 18, 2016 at 04:25:15PM -0500, Matthew Miller wrote:
On Mon, Jan 18, 2016 at 03:10:06PM -0500, Máirín Duffy wrote:
What about folks with allergies?
Since 2014, the EU has pretty strong labeling requirements for 14 major allergens, including at restaurants and for takeway food. In the Czech Republic, at least, it was common to have these by _number_, not just name, which could reduce language barrier errors.
I think we should at least be able to tell attendees what allergens are in the provided meals. I guess it'd be good to confirm that beforehand.
I'll include "vegan" per Mo's earlier comments.
I don't think it make sense to solicit lists of allergies. My legal spidey sense tingles at a potential liability issue there. But I do agree if that information is readily available, we should help point people to it.
This may be a situation best solved by a boilerplate statement like:
"We make our best effort to accommodate our attendees' dietary needs, but we cannot address all possible options. If you have particular restrictions or allergies, please contact the organizers directly."
On Fri, Jan 15, 2016 at 04:26:28PM -0500, Ruth Suehle wrote:
On Fri, Jan 15, 2016 at 4:01 PM, Josh Boyer jwboyer@fedoraproject.org wrote:
We could try and scout some out and offer suggestions, but if the region truly does not offer these options then I do not see the point in letting people specify them.
I think we have enough vegetarians (about 25/150 regs last year IIRC) that we should at least attempt to offer them that option, and when we can do so, it's good to know how many. I think I just brought it up out of lingering annoyance at people who sent me hunting for vegan meals and then wanted cheese.
I went with asking for vegetarian Y/N, and I added the message "A selection here does not guarantee the availability of vegetarian options," which seemed neutral and fair.
On 01/14/2016 04:10 PM, Paul W. Frields wrote:
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
You can add me here as well.
On Thu, Jan 14, 2016 at 04:44:13PM -0500, Joe Brockmeier wrote:
On 01/14/2016 04:10 PM, Paul W. Frields wrote:
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
You can add me here as well.
Will do.
2016-01-14 22:10 GMT+01:00 Paul W. Frields stickster@gmail.com:
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
Also, please note that the current template styling for the app is quite bare. I'm going to seek help from the Design and Websites team to help make better Handlebars templates. The templating system is quite simple to learn and you can see the affected files here in the source:
I'm in, same as for the static website. If I can help with templates in the app too, would be nice.
On Thu, Jan 14, 2016 at 11:00:23PM +0100, Robert Mayr wrote:
2016-01-14 22:10 GMT+01:00 Paul W. Frields stickster@gmail.com:
- Who wants to be on list of administrators (basically absolute power) for the app? Patrick and I have volunteered. I'd like 1-2 more people who can twiddle things to avoid blocking on either of us.
Also, please note that the current template styling for the app is quite bare. I'm going to seek help from the Design and Websites team to help make better Handlebars templates. The templating system is quite simple to learn and you can see the affected files here in the source:
I'm in, same as for the static website. If I can help with templates in the app too, would be nice.
That would be *great*, Robert. The templates are simply Handlebars. Can you ping puiterwijk in IRC to get started?
flock-planning@lists.fedoraproject.org
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Joe Brockmeier -
Josh Boyer -
Matthew Miller -
Máirín Duffy -
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Robert Mayr -
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Stephen Gallagher