Extending CFP / better marketing for it?

[Máirín Duffy]

Hi,

CFP closes in a week and we have 21 proposals.

I'm thinking we'll need to extend the CFP. How much should we extend it by?

I also think we didn't advertise it as well as we should have. I am 
drafting a community blog post to advertise it for today. It would be 
good to get an updated CFP due date for it, if anybody has thoughts on 
that. Otherwise I can publish with the current date (June 15.)

Let me know what you think

Cheers
~m

[Matthew Miller]

On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
>  CFP closes in a week and we have 21 proposals.
>  I'm thinking we'll need to extend the CFP. How much should we extend it by?
I agree. Three weeks? That gives until July 12. I think we can make
decisions on talks pretty quickly after it closes.




-- 
Matthew Miller
<mattdm(a)fedoraproject.org&gt;
Fedora Project Leader

[Máirín Duffy]

On 06/07/2017 09:12 AM, Matthew Miller wrote:
>  On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> > CFP closes in a week and we have 21 proposals.
> > I'm thinking we'll need to extend the CFP. How much should we extend it by?
>
>  I agree. Three weeks? That gives until July 12. I think we can make
>  decisions on talks pretty quickly after it closes. 
If we take a week to decide on talks that gives us a month to get the 
pin-up schedule designed / printed up which should be ok.

I'll do July 12 then unless anybody objects.

Cheers,
~m

[Robert Mayr]

2017-06-07 15:26 GMT+02:00 Máirín Duffy <duffy(a)redhat.com&gt;:
>  On 06/07/2017 09:12 AM, Matthew Miller wrote:
> >
> > On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >>
> >> CFP closes in a week and we have 21 proposals.
> >> I'm thinking we'll need to extend the CFP. How much should we extend it
> >> by?
> >
> >
> > I agree. Three weeks? That gives until July 12. I think we can make
> > decisions on talks pretty quickly after it closes.
>
>
>  If we take a week to decide on talks that gives us a month to get the pin-up
>  schedule designed / printed up which should be ok.
>
>  I'll do July 12 then unless anybody objects.
>
>  Cheers,
>  ~m
>
>  _______________________________________________
>  flock-planning mailing list -- flock-planning(a)lists.fedoraproject.org
>  To unsubscribe send an email to flock-planning-leave(a)lists.fedoraproject.org 
Agree, I saw this already some days ago and wondered if we did enough
announcements.
We should definitely redo a marketing message to spread the message
better that CFP is open now.

Note: The registration process has become much trickier than last
editions, should we make a sort of vademecum for those who get scared
easily?

-- 
Robert Mayr
(robyduck)

[Peter Robinson]

On Wed, Jun 7, 2017 at 2:26 PM, Máirín Duffy <duffy(a)redhat.com&gt; wrote:
>  On 06/07/2017 09:12 AM, Matthew Miller wrote:
> >
> > On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >>
> >> CFP closes in a week and we have 21 proposals.
> >> I'm thinking we'll need to extend the CFP. How much should we extend it
> >> by?
> >
> >
> > I agree. Three weeks? That gives until July 12. I think we can make
> > decisions on talks pretty quickly after it closes.
>
>
>  If we take a week to decide on talks that gives us a month to get the pin-up
>  schedule designed / printed up which should be ok.
>
>  I'll do July 12 then unless anybody objects. 
Did anyone object? The post to the community site still says June 15th.

PS I some how didn't see the CFP closure date even being on this list.

Peter

[Máirín Duffy]

Hey Peter,

On 06/08/2017 12:18 PM, Peter Robinson wrote:
>  Did anyone object? The post to the community site still says June
> 15th.
>
>  PS I some how didn't see the CFP closure date even being on this list.
>  
I rethought that - see the proposal I posted (subject CFP / Travel 
booking proposal) - 
https://lists.fedoraproject.org/archives/list/[e-mail]...



I haven't gotten any responses on it yet but I think it's a good idea?

~m

[Josh Boyer]

On Thu, Jun 8, 2017 at 1:04 PM, Máirín Duffy <duffy(a)redhat.com&gt; wrote:
>  Hey Peter,
>
>  On 06/08/2017 12:18 PM, Peter Robinson wrote:
> >
> > Did anyone object? The post to the community site still says June 15th.
> >
> > PS I some how didn't see the CFP closure date even being on this list.
> >
>
>  I rethought that - see the proposal I posted (subject CFP / Travel booking
>  proposal) -
>
> https://lists.fedoraproject.org/archives/list/[e-mail]...
>
>  I haven't gotten any responses on it yet but I think it's a good idea? 
I would humbly suggest to just go with that as the plan.  You guys
really don't have time to wait multiple days for acks from people you
don't even really know you need acks from.  Sometimes unilateral
decisions are needed :).

josh

[Stephen Gallagher]

On 06/07/2017 09:12 AM, Matthew Miller wrote:
>  On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> > CFP closes in a week and we have 21 proposals.
> > I'm thinking we'll need to extend the CFP. How much should we extend it by?
>  
>  I agree. Three weeks? That gives until July 12. I think we can make
>  decisions on talks pretty quickly after it closes.
>   

Well, isn't part of the issue that people need sufficient time to do the VISA
and flight-booking dance? Waiting another three weeks might make that a bit
tight. I'd suggest only two weeks, but of course that puts us right up against
US Independence Day...

[Josh Boyer]

On Wed, Jun 7, 2017 at 9:31 AM, Stephen Gallagher <sgallagh(a)redhat.com&gt; wrote:
>  On 06/07/2017 09:12 AM, Matthew Miller wrote:
> > On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >> CFP closes in a week and we have 21 proposals.
> >> I'm thinking we'll need to extend the CFP. How much should we extend it
> by?
> >
> > I agree. Three weeks? That gives until July 12. I think we can make
> > decisions on talks pretty quickly after it closes.
> >
>
>
>  Well, isn't part of the issue that people need sufficient time to do the VISA
>  and flight-booking dance? Waiting another three weeks might make that a bit
>  tight. I'd suggest only two weeks, but of course that puts us right up against
>  US Independence Day... 
From a mgmt perspective, not knowing if people have their
sessions/talks accepted makes it even harder for planning and booking
travel.

I understand the lack of submissions being an issue.  That's why we
started CFP in April for the last flock, but there's nothing to be
done about that now.  As a mitigation factor, you could always focus
CFP specifically on the talks, and make workshops/hackfests as a
barcamp event.  That doesn't _solve_ the travel planning item I
mentioned above, but if a group can say "we're going to show up and do
X thing" without having to worry about official acceptance, at least
it makes it easier to justify.

josh

[Amita]

On 06/07/2017 07:01 PM, Stephen Gallagher wrote:
>  On 06/07/2017 09:12 AM, Matthew Miller wrote:
> > On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >> CFP closes in a week and we have 21 proposals.
> >> I'm thinking we'll need to extend the CFP. How much should we extend it
> by?
> > I agree. Three weeks? That gives until July 12. I think we can make
> > decisions on talks pretty quickly after it closes.
> >
>
>  Well, isn't part of the issue that people need sufficient time to do the VISA
>  and flight-booking dance? Waiting another three weeks might make that a bit
>  tight. I'd suggest only two weeks, but of course that puts us right up against
>  US Independence Day... 
I don't think we should declare an extend in CFP right
now, we can 
consider more marketing though.
In my experience (in most of the conferences) people submit their 
proposals during last week.
I am still waiting for some reviews and will submit mine on this coming 
weekend.

I am also concerned about VISA process will take time and if we delay 
talk/to do session selection process, this will impact schedule further.
Please consider extending CFP after June 14 and a 2 weeks extension 
should be good.

Thanks & Regards,
Amita
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>  flock-planning mailing list -- flock-planning(a)lists.fedoraproject.org
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[Stephen John Smoogen]

On 7 June 2017 at 09:31, Stephen Gallagher <sgallagh(a)redhat.com&gt; wrote:
>  On 06/07/2017 09:12 AM, Matthew Miller wrote:
> > On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >> CFP closes in a week and we have 21 proposals.
> >> I'm thinking we'll need to extend the CFP. How much should we extend it
> by?
> >
> > I agree. Three weeks? That gives until July 12. I think we can make
> > decisions on talks pretty quickly after it closes.
> >
>
>
>  Well, isn't part of the issue that people need sufficient time to do the VISA
>  and flight-booking dance? Waiting another three weeks might make that a bit
>  tight. I'd suggest only two weeks, but of course that puts us right up against
>  US Independence Day... 
According to the radio last week, VISA applications are supposedly
taking 2-3 weeks longer than in years past so I am not sure how much
buffer people outside of the US have.




-- 
Stephen J Smoogen.

[Peter Robinson]

On Wed, Jun 7, 2017 at 7:18 PM, Stephen John Smoogen <smooge(a)gmail.com&gt; wrote:
>  On 7 June 2017 at 09:31, Stephen Gallagher
> <sgallagh(a)redhat.com&gt; wrote:
> > On 06/07/2017 09:12 AM, Matthew Miller wrote:
> >> On Wed, Jun 07, 2017 at 09:00:53AM -0400, Máirín Duffy wrote:
> >>> CFP closes in a week and we have 21 proposals.
> >>> I'm thinking we'll need to extend the CFP. How much should we extend
> it by?
> >>
> >> I agree. Three weeks? That gives until July 12. I think we can make
> >> decisions on talks pretty quickly after it closes.
> >>
> >
> >
> > Well, isn't part of the issue that people need sufficient time to do the VISA
> > and flight-booking dance? Waiting another three weeks might make that a bit
> > tight. I'd suggest only two weeks, but of course that puts us right up against
> > US Independence Day...
>
>  According to the radio last week, VISA applications are supposedly
>  taking 2-3 weeks longer than in years past so I am not sure how much
>  buffer people outside of the US have. 
ESTA is still pretty much instantaneous which some groups (I think
most of Europe, Australia etc) will be all they require.

Peter

[Ruth Suehle]

FWIW, people also tend to wait until the last possible moment to submit.
The majority of submissions usually come in the last day (hour).

[Amita]

On 06/07/2017 07:17 PM, Ruth Suehle wrote:
>  FWIW, people also tend to wait until the last possible moment to 
>  submit. The majority of submissions usually come in the last day (hour). 
+1 I just
typed the similar mail few seconds before I saw this :)
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[Máirín Duffy]

Hi everyone,

Just replying here to the main thread in response to everything:

Proposal for Handling Session Proposals & Dates
================================================

On second thought Matthew and I agreed maybe July 12 is too far out 
without giving folks who submitted by June 15 some guidance, wrt visas 
and travel purchasing. I put together a proposal for how to handle this 
(basically on a rolling basis) - the proposal is here, please let me 
know if it makes sense:

https://lists.fedoraproject.org/archives/list/[e-mail]...


Fedora Community Blog Article to advertise CFP
==============================================

I wrote an article today to advertise the CFP and give some guidance / 
tips on how to write a strong proposal. I reviewed it with mattdm 
quickly on his way out the door and he is ok with it. Let me know what 
you think. I'm not 100% sure of the community blog workflow but I'll try 
to get it published ASAP.

https://communityblog.fedoraproject.org/?p=3956&preview=1&_ppp=aa...



Cheers,
~m

[Paul W. Frields]

On Wed, Jun 07, 2017 at 05:13:52PM -0400, Máirín Duffy wrote:
>  Fedora Community Blog Article to advertise CFP
>  ==============================================
>  
>  I wrote an article today to advertise the CFP and give some guidance / tips
>  on how to write a strong proposal. I reviewed it with mattdm quickly on his
>  way out the door and he is ok with it. Let me know what you think. I'm not
>  100% sure of the community blog workflow but I'll try to get it published
>  ASAP.
>  
>  https://communityblog.fedoraproject.org/?p=3956&preview=1&_ppp=aa... 
I helped Mo get this published.

-- 
Paul W. Frields                                http://paul.frields.org/
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