2015 Planning Committee

[Stephen Gallagher]

So, just out of curiosity, how is the planning committee being 
selected this year?

[Ruth Suehle]

On Fri, Mar 27, 2015 at 2:41 PM, Stephen Gallagher 
wrote:
> So, just out of curiosity, how is the planning committee being
> selected this year?

We once tried having a committee selected from FAmSCo and FESCo. We've also
tried just having regular meetings. TBH, no matter what we've tried, Tom
and Josh and I were doing most of it, so we just keep doing it, and when
anybody else want to help, they're always welcome to help.

This year we're fortunate that a)we all speak the language of the country
we're in, so that helps, and b)we have a lot of support on-site. Doing it
in a hotel means we have the hotel's convention planner. We also have the
Rochester CVB helping. And we've just hired Remy onto my team, who came
from RIT, so he knows the area and situation well, and we've hired an
events person to support things OSAS does. So we're actually far better
supported than we ever have been before!

Which is not to say that if there's something anyone would like to help
with that they shouldn't. Like this week I asked for help with the website.
Paul's been working on it, but I'm sure he wouldn't mind handing it over to
somebody with the time to invest! :-)

Ruth

[Jon Stanley]

I would of course being willing to do whatever is required - if
someone needs a specific task done (even if that task is figuring out
what tasks need to be done :D), I'd be more than happy to help. It
does seem like you, Tom, and Josh have an overwhelming burden to deal
with - but with Remy and the events person in OSAS on board, it does
seem that you have more support than in the past. However, as always
shout if anything is needed.

On Fri, Mar 27, 2015 at 3:59 PM, Ruth Suehle  wrote:
> On Fri, Mar 27, 2015 at 2:41 PM, Stephen Gallagher 
> wrote:
> > So, just out of curiosity, how is the planning committee being
> > selected this year?
>
> We once tried having a committee selected from FAmSCo and FESCo. We've also
> tried just having regular meetings. TBH, no matter what we've tried, Tom and
> Josh and I were doing most of it, so we just keep doing it, and when anybody
> else want to help, they're always welcome to help.
>
> This year we're fortunate that a)we all speak the language of the country
> we're in, so that helps, and b)we have a lot of support on-site. Doing it in
> a hotel means we have the hotel's convention planner. We also have the
> Rochester CVB helping. And we've just hired Remy onto my team, who came from
> RIT, so he knows the area and situation well, and we've hired an events
> person to support things OSAS does. So we're actually far better supported
> than we ever have been before!
>
> Which is not to say that if there's something anyone would like to help with
> that they shouldn't. Like this week I asked for help with the website.
> Paul's been working on it, but I'm sure he wouldn't mind handing it over to
> somebody with the time to invest! :-)
>
> Ruth
>
> flock-planning mailing list
> [e-mail]
> https://admin.fedoraproject.org/mailman/listinfo/flock-planning

[Remy DeCausemaker]

On Fri, Mar 27, 2015 at 04:05:34PM -0400, Jon Stanley wrote:
> I would of course being willing to do whatever is required - if
> someone needs a specific task done (even if that task is figuring out
> what tasks need to be done :D), I'd be more than happy to help. It
> does seem like you, Tom, and Josh have an overwhelming burden to deal
> with - but with Remy and the events person in OSAS on board, it does
> seem that you have more support than in the past. However, as always
> shout if anything is needed.
>
> On Fri, Mar 27, 2015 at 3:59 PM, Ruth Suehle  wrote:
> > On Fri, Mar 27, 2015 at 2:41 PM, Stephen Gallagher 
> > wrote:
> > > So, just out of curiosity, how is the planning committee being
> > > selected this year?
> >
> > We once tried having a committee selected from FAmSCo and FESCo. We've also
> > tried just having regular meetings. TBH, no matter what we've tried, Tom and
> > Josh and I were doing most of it, so we just keep doing it, and when anybody
> > else want to help, they're always welcome to help.
> >
> > This year we're fortunate that a)we all speak the language of the country
> > we're in, so that helps, and b)we have a lot of support on-site. Doing it in
> > a hotel means we have the hotel's convention planner. We also have the
> > Rochester CVB helping. And we've just hired Remy onto my team, who came from
> > RIT, so he knows the area and situation well, and we've hired an events
> > person to support things OSAS does. So we're actually far better supported
> > than we ever have been before!
> >
> > Which is not to say that if there's something anyone would like to help with
> > that they shouldn't. Like this week I asked for help with the website.
> > Paul's been working on it, but I'm sure he wouldn't mind handing it over to
> > somebody with the time to invest! :-)
> >
> > Ruth
> >
> > flock-planning mailing list
> > [e-mail]
> > https://admin.fedoraproject.org/mailman/listinfo/flock-planning
>
> flock-planning mailing list
> [e-mail]
> https://admin.fedoraproject.org/mailman/listinfo/flock-planning

/me is watching this thread intently, as I'm sure that anything that
goes wrong with FLOCK this will certainly (and rightfully) be all my
fault ;)

Srsly though, I'm *so* excited for FLOCKchester, but since I'm still
'drinking from the firehose' as a new hire, I've been avoiding asking
for more details on this, and waiting for it to naturally crop up in
my inbox (hence today's reply.)

If we're lucky, the MAGIC center at RIT will also hire a
Remy-replacement before Flock that will help support "from the inside"
too (fingers crossed.)

Is there a standard planning/organizing timeline somewhere? A Regular
meeting schedule? This is my first time being more than just a FLOCK
attendee, so please bear with me if these are obvious questions. Once
I've got a timeline and calendar, I can start coordinating a "ground
crew" here in the ROC to help. I've already been making FLOCKchester
save-the-date annoucements at meetups and hackathons in and out of
town.

Thanks!
--RemyD.

[Ruth Suehle]

On Fri, Mar 27, 2015 at 4:47 PM, Remy DeCausemaker 
wrote:
> Is there a standard planning/organizing timeline somewhere? A Regular
> meeting schedule? This is my first time being more than just a FLOCK
> attendee, so please bear with me if these are obvious questions. Once
> I've got a timeline and calendar, I can start coordinating a "ground
> crew" here in the ROC to help. I've already been making FLOCKchester
> save-the-date annoucements at meetups and hackathons in and out of
> town.

We're pretty much down to booking the evening events, which I usually hold
off on signing for until we have an idea of how much we're trying to
subsidize travel since I'd rather pay for people to come than people to
party. CFP is open through April 12, at which point we'll get a better idea
of that.

[Jon Stanley]

On Fri, Mar 27, 2015 at 4:51 PM, Ruth Suehle  wrote:
> I'd rather pay for people to come than people to party

Hey, the party is important too :D

Mostly kidding, since I'd rather pay for more people to come as well -
the more the merrier. But the party (whatever it might be, however
low-key) is an important thing. One thing that I liked at FUDCon
Lawrence was the gaming night
(https://fedoraproject.org/wiki/FUDCon:Lawrence_2013#Friday_night_gaming)
which is basically free (except any venue and minimal food costs).

[Ruth Suehle]

On Fri, Mar 27, 2015 at 5:24 PM, Jon Stanley  wrote:
> One thing that I liked at FUDCon
> Lawrence was the gaming night
> (https://fedoraproject.org/wiki/FUDCon:Lawrence_2013#Friday_night_gaming)
> which is basically free (except any venue and minimal food costs).

I liked that too. Especially the cupcakes. :-) IIRC, we did it as a "night
before" thing for whomever was around. Maybe we could resurrect that for
the night of the 11th. We have some really awesome possibilities for the
other nights!

[Paul W. Frields]

On Fri, Mar 27, 2015 at 05:27:12PM -0400, Ruth Suehle wrote:
> On Fri, Mar 27, 2015 at 5:24 PM, Jon Stanley  wrote:
> > One thing that I liked at FUDCon
> > Lawrence was the gaming night
> > (https://fedoraproject.org/wiki/FUDCon:Lawrence_2013#Friday_night_gaming)
> > which is basically free (except any venue and minimal food costs).
>
> I liked that too. Especially the cupcakes. :-) IIRC, we did it as a "night
> before" thing for whomever was around. Maybe we could resurrect that for
> the night of the 11th. We have some really awesome possibilities for the
> other nights!

Great idea!  It's a wonderful way to get acquainted with people we
don't know personally yet.

[Tom Callaway]

On 03/30/2015 10:40 AM, Paul W. Frields wrote:
> On Fri, Mar 27, 2015 at 05:27:12PM -0400, Ruth Suehle wrote:
> > On Fri, Mar 27, 2015 at 5:24 PM, Jon Stanley  wrote:
> > > One thing that I liked at FUDCon
> > > Lawrence was the gaming night
> > > (https://fedoraproject.org/wiki/FUDCon:Lawrence_2013#Friday_night_gaming)
> > > which is basically free (except any venue and minimal food costs).
> >
> > I liked that too. Especially the cupcakes. :-) IIRC, we did it as a "night
> > before" thing for whomever was around. Maybe we could resurrect that for
> > the night of the 11th. We have some really awesome possibilities for the
> > other nights!
>
> Great idea!  It's a wonderful way to get acquainted with people we
> don't know personally yet.

I like it. (I liked it when we came up with it for Lawrence too. ;) )

~tom

==
Red Hat

[Miro Hrončok]

On 27.3.2015 20:59, Ruth Suehle wrote:
> Which is not to say that if there's something anyone would like to help
> with that they shouldn't. Like this week I asked for help with the
> website. Paul's been working on it, but I'm sure he wouldn't mind
> handing it over to somebody with the time to invest! :-)

Hi, couldn't we setup a wiki page that would list task that have to be
done with little info about what is required from the person to be able
to fulfill the task (e.g. when physical presence is required, or if it
can be done remotely)?

I believe there are lots of folks wanting to help if they would know
what to do (me included).

[Ruth Suehle]

On Fri, Mar 27, 2015 at 5:28 PM, Miro Hrončok  wrote:
> I believe there are lots of folks wanting to help if they would know
> what to do (me included).

Can I summarize how this conversation feels to me right now?

"I'd like to help!"

Me: "Like I said yesterday, we could really use help on the website."

"We'd love to help!"

Me: "We have a great group of support this year, which is awesome. But
again, the website really needs work."

"Can we make a list of things that need to be done?"

[Miro Hrončok]

On 27.3.2015 22:31, Ruth Suehle wrote:
> On Fri, Mar 27, 2015 at 5:28 PM, Miro Hrončok <[e-mail]
> > wrote:
> I believe there are lots of folks wanting to help if they would know
> what to do (me included).
>
>
>
> Can I summarize how this conversation feels to me right now?
>
> "I'd like to help!"
>
> Me: "Like I said yesterday, we could really use help on the website."
>
> "We'd love to help!"
>
> Me: "We have a great group of support this year, which is awesome. But
> again, the website really needs work."
>
> "Can we make a list of things that need to be done?"

Me: "Any other things than the website for people who are not that
familiar with WordPress?"

[Ruth Suehle]

On Fri, Mar 27, 2015 at 5:43 PM, Miro Hrončok  wrote:
> On 27.3.2015 22:31, Ruth Suehle wrote:
> > On Fri, Mar 27, 2015 at 5:28 PM, Miro Hrončok <[e-mail]
> > > wrote:
> > I believe there are lots of folks wanting to help if they would know
> > what to do (me included).
> >
> >
> >
> > Can I summarize how this conversation feels to me right now?
> >
> > "I'd like to help!"
> >
> > Me: "Like I said yesterday, we could really use help on the website."
> >
> > "We'd love to help!"
> >
> > Me: "We have a great group of support this year, which is awesome. But
> > again, the website really needs work."
> >
> > "Can we make a list of things that need to be done?"
>
> Me: "Any other things than the website for people who are not that
> familiar with WordPress?"

We're good right now, but I promise I will let the list know if that
changes.

[Robert Mayr]

2015-03-27 22:31 GMT+01:00 Ruth Suehle :
> On Fri, Mar 27, 2015 at 5:28 PM, Miro Hrončok  wrote:
> > I believe there are lots of folks wanting to help if they would know
> > what to do (me included).
>
> Can I summarize how this conversation feels to me right now?
>
> "I'd like to help!"
>
> Me: "Like I said yesterday, we could really use help on the website."
>
> "We'd love to help!"
>
> Me: "We have a great group of support this year, which is awesome. But
> again, the website really needs work."
>
> "Can we make a list of things that need to be done?"
>
> flock-planning mailing list
> [e-mail]
> https://admin.fedoraproject.org/mailman/listinfo/flock-planning

Hi Ruth,
so we will work for a new theme for next year, right? If it's just to fix
the errors (I saw some too) in the actual theme I could help you, but I'm
not sure about sponsors and other items which were for 2014 and should be
updated too.
Feel free to ping or email me if you like to give me access, I can also
coordinate with Paul if he has more info.
See you.

[Truong Anh Tuan]

----- Original Message -----
> From: "Ruth Suehle" 
> To: "Planning discussion for Flock (Fedora Contributor Conference)" 
> Sent: Saturday, March 28, 2015 2:59:28 AM
> Subject: Re: 2015 Planning Committee
> On Fri, Mar 27, 2015 at 2:41 PM, Stephen Gallagher < [e-mail] >
> wrote:
> > So, just out of curiosity, how is the planning committee being
> > selected this year?
> We once tried having a committee selected from FAmSCo and FESCo.

As the backup for Christoph as representative for FAmSCo last Flock(s),
I am willing to help this too.
FAmSCo will have a meeting next week and we will decide the person/group
to support Flock this year.

Rgds,
Tuan