December 2009 - fudcon-planning - Fedora mailing-lists

FUDCon LATAM: heads-up
by Mel Chua 03 Jan '10

03 Jan '10

Rodrigo and I talked a bit about FUDCon LATAM today, and how the upcoming Events FAD might be able to help it out. For transparency-ness, here are meeting notes/logs - this was entirely spontaneous/unplanned, but when we realized we were talking about things that should be logged, we move to channel and logged it. http://meetbot.fedoraproject.org/fudcon-planning/2009-12-17/fudcon-planning… This also raises two interesting questions: (1) Local FUDCons will be planned - and run - in local languages. How can we keep FUDCon planning in sync, given this? How much do we want to worry (at the moment) about translating FUDCons, bringing people from other regions in as guests to a region's FUDCon, etc? (2) If we have 4 FUDCons a year (1 per region) and it takes 6 months to plan a FUDCon, planning periods are going to overlap. This may make reading mailing lists confusing. How can we handle this? Will we eventually need fudcon-planning-latam, fudcon-planning-emea, fudcon-planning-na, and fudcon-planning-apac? --Mel

5 5

FUDCon APAC conversations starting in fedora-india
by Mel Chua 23 Dec '09

23 Dec '09

Last week we had a FUDCon LATAM conversation log emailed to this list - this week it's APAC's turn, as the folks in India are beginning to do their planning... https://www.redhat.com/archives/fedora-india/2009-December/msg00082.html Working on getting all the regional FUDCon planners in here so we can share ideas and help each other out more easily - if you know of any other conversations, please point them towards this list. --Mel

3 2

Video/audio streaming team at the Events FAD?
by Mel Chua 20 Dec '09

20 Dec '09

Picking up an old thread... http://lists.fedoraproject.org/pipermail/fudcon-planning/2009-November/0002… Andrew, Clint - interested in coming out, or know others who might be? https://fedoraproject.org/wiki/Events_FAD_2010#Interested_Attendees Thinking out loud - I'd like a FUDCon Live Technologies Team in-person at the in-person portion of the FAD, working on making those technologies deployable. I'd also like to have at *least* as many remotees as we have in-person attendees at RDU, so we can dogfood FUDCon Live tech [0]. It sounds like we're probably going to get Yaakov's ninjahood on the FUDCon Live Remote side if we choose the right date. ;) --Mel [0] This will probably require prep so that the packaging doesn't take forever and a day - I see we've got a David Nalley on the list as well, though, and I may try to be a packaging 'prentice depending on what's needed and how well my "Learn To Package" adventures go in early January.

3 3

Events FAD: now with date/location options!
by Mel Chua 17 Dec '09

17 Dec '09

Things move fast in Fedoraland... https://fedoraproject.org/wiki/Events_FAD_2010#Interested_Attendees Still gathering interest from attendees and trying to figure out a final date/location, but we've got two date/location options at the moment. Feel free to counterpropose additional locations/dates if you're willing to host and organize logistics for it - I've volunteered myself for the first two options[0]. Option 1: Raleigh, NC - Feb 5-7, 2010 (Fri-Sun) Option 2: Raleigh, NC - Jan 29-31, 2010 (Fri-Sun) I want everyone to be able to book tickets/rooms before the New Year, since the dates are pretty close, so we'll be deciding on one in the next 6 days. If you're going "AIEE! I can't possibly make it in person!" never fear, see https://fedoraproject.org/wiki/Events_FAD_2010#A_note_on_remote_participati…. --Mel [0] Compared to FUDCon, how bad can this possibly be? (I know, famous last words.)

2 1

FUDCon Toronto: please take the 5-minute feedback survey
by Mel Chua 16 Dec '09

16 Dec '09

FUDCon Toronto (http://fedoraproject.org/wiki/FUDCon:Toronto_2009) is over - our largest FUDCon yet! We'd love to get your thoughts on how it went, so: * If you attended FUDCon Toronto, either in-person or remotely via Fedora Live, please take this survey and tell us what you thought. * If you didn't attend FUDCon Toronto but wanted to, please take this survey and tell us how we can help you get to the next one. * If you didn't want to go to FUDCon Toronto, please take this survey and tell us why - it's anonymous. ;-) The survey is available at http://fedoraproject.limequery.org/index.php?sid=34266&lang=en There are 29 questions, most of the yes/no variety; the survey takes less than 5 minutes to complete (I just timed myself). A special thanks to Robyn Bergeron, Yaakov Nemoy, and the rest of the Fedora Marketing team for designing the survey so it *can* be completed in less than 5 minutes! Questions are previewable at https://fedoraproject.org/wiki/FUDCon_survey. The survey will be active from 12/16/2009 through 1/8/2010, and we'll be analyzing and announcing the results shortly after it closes. If you're curious about the process, interested in helping us analyze the results, or have any questions in general, join the conversation on the Fedora Marketing mailing list (https://www.redhat.com/mailman/listinfo/fedora-marketing-list) --Mel

1 0

Wiki page for blog posts on FUDCon Toronto - need to merge?
by Mel Chua 16 Dec '09

16 Dec '09

Robyn and I needed a wiki page to direct people to for FUDCon blog posts for the FUDCon feedback survey (going out in the next ~30m), and I couldn't find the one Steven was making, so I put one up. https://fedoraproject.org/wiki/FUDCon:Toronto_2009_Blogs Steven, let me know if you'd like me to merge this page with any other page and I'll be more than happy to do the wiki-dance. --Me

1 0

Sign up if you're interested in the Events FAD
by Mel Chua 16 Dec '09

16 Dec '09

If you're interested in coming, take a few minutes to put your name down on... https://fedoraproject.org/wiki/Events_FAD_2010#Interested_Attendees This will help determine where we have the FAD. No matter what, remote participation will always be an option. If you're able to host or know a location nearby that would work (I believe we've discussed a repeat visit to Paul's, or perhaps something in Raleigh) note that too! We're also still looking for ideas for things to work on: https://fedoraproject.org/wiki/Events_FAD_2010#Purpose --Mel

1 0

Fwd: FUDConF13 videos
by Mel Chua 15 Dec '09

15 Dec '09

FYI, and for our archives re: recording FUDCon once we get to that project at the Events FAD. -------- Original Message -------- Subject: FUDConF13 videos Date: Tue, 15 Dec 2009 09:31:39 -0600 From: Matt Domsch <Matt_Domsch(a)dell.com> Reply-To: Development discussions related to Fedora <fedora-devel-list(a)redhat.com> To: fedora-devel-list(a)redhat.com I've just posted 2 videos shot at FUDConF13 Toronto last week. I'm afraid I haven't done justice though... 1) Moksha, by Luke Macken. My camera cut out after the first 10 minutes, so that's all we've got. http://alt.fedoraproject.org/pub/alt/videos/2009/FUDConF13/fudconf13-moksha… 2) The last 20 minutes of the Fedora Infrastructure: Sysadmins vs. Developers love-in. I'm grateful to whoever shot this, but I've complete blanked on who it was now. I'll be glad to give you attribution, please remind me! http://alt.fedoraproject.org/pub/alt/videos/2009/FUDConF13/fudconf13-infras… If anyone else has video or audio from this or other Fedora events you'd care to share, please contact me and I'll help you get it into proper ogg format, tagged, and posted to Fedora Infrastructure servers for distribution. Thanks, Matt -- Matt Domsch Technology Strategist, Dell Office of the CTO linux.dell.com & www.dell.com/linux -- fedora-devel-list mailing list fedora-devel-list(a)redhat.com https://www.redhat.com/mailman/listinfo/fedora-devel-list

2 1

FUDCon Toronto Accounting: the last you'll hear on this subject from The Mel
by Mel Chua 15 Dec '09

15 Dec '09

Thar she goes. All my numbers are final. Paul/Max, anything from your accounts to add/adjust? https://fedoraproject.org/wiki/File:Fudcon-Toronto-2009-expenses.ods We tipped the bus driver more than planned, but Clint's travel expenses came in under budget (yay!) so we're actually $29.42 over, assuming your receipts match with the line items on the budget (I tried to mark them for ease o' checkingness). I'm waiting for a check (for Saturday's lunch) to get cashed, one more expense report (the portion of the hotel put on my card but charged to the Fedora Engineering cost center) to get all the necessary stamps, and a few Paypal transfers, but that's all just sitting here twiddling thumbs on my part and peeking in in a week to make sure those all go through. So. FAD planning time! Lemme dig up those notes from our last meeting... --Mel, who has some... thoughts on how to improve the budget process for next time, starting with "leave more buffer room" and "remember, my inbox is not a filing system for receipts"

2 1

Re: Fwd: Great Idea for a RoundTable I didn't realize til day 2.
by Jeroen van Meeuwen 15 Dec '09

15 Dec '09

> Stephen said he didn't mind if I passed this to the list. Great idea! > Lydia for one would love this! -- Jeroen > Paul > > ---------- Forwarded message ---------- > From: Stephen John Smoogen > Date: Mon, Dec 7, 2009 at 3:36 PM > Subject: Great Idea for a RoundTable I didn't realize til day 2. > To: "Paul W. Frields" <stickster at gmail.com> > > > Listening to people who are 'stuck' with Linux. A round table > discussion where parents and other significant others of Linux > administrators explain how they 'deal' with this penguin thingee now > on their computer. > > -- > Stephen J Smoogen. > > Ah, but a man's reach should exceed his grasp. Or what's a heaven for? > -- Robert Browning

1 0

Events FAD: let the planning begin!
by Mel Chua 14 Dec '09

14 Dec '09

https://fedoraproject.org/wiki/Events_FAD_2010 Yes, it's a stub. Current question: what is the single most critical piece of missing infrastructure that would make organizing a FUDCon easier? That's what we should work on during the Events FAD. Ideas so far: # A scaleable event registration and session scheduling solution # A recording / remote participation solution # A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization Post ideas to the wiki page, discuss on-list. --Mel

1 0

suggestion for next fudcon
by Bert Desmet 11 Dec '09

11 Dec '09

hi, I thought last fudcon, in Torono was fantastic, but I have one idea on how we could improve the barcamp experience.. maybe it should be possible to pitch the talks, like we did, but do the voting part online, because the voting took a lot of time. another thing we could do to improve that, is make more than one board, to speeding things up, but in order to accomplish that, we need *a lot* of room.. regards, Bert Desmet

1 0

We're $66.02 under budget!
by Mel Chua 10 Dec '09

10 Dec '09

Folks, I found all the receipts and crunched the final numbers, and it appears that we have landed $66.02 USD under budget. https://fedoraproject.org/wiki/File:Fudcon-Toronto-2009-expenses.ods The exact-exact number depends on the currency conversion rate my RH credit card gets when the hotel bill hits it (hopefully before the end of the week, c'mon credit card, charge me faster...), but $66.02 under a $19k budget? Not bad. That's 0.35% off (yes, that's thirty-five hundredths of a percent). And with that, let the planning for the next FUDCon commence. Or rather, the FAD. Or rather - well, I suppose we'll find out at our debrief meeting on Friday, shall we? ;) I'll send a datetime on that in a moment... --Mel PS: Reading master statements for close to 20 hotel rooms, including partially sponsored rooms, in a foreign currency, when the hotel lists every single charge (each individual type of tax, etc) separately... let's just say that for the next FUDCon we're going to, ah, handle our lodging logistics in a Different Way.

2 1

FUDCon Toronto debrief meeting on FRIDAY 4pm EST
by Mel Chua 10 Dec '09

10 Dec '09

Same channel, same time, different day. #fudcon-planning on freenode. 4pm EST. Friday, because this week's scheduling is wonky and I'm offline Thursday afternoon (I believe this datetime passes muster with Paul and Chris as well). Debrief bonanza! See you there. --Mel PS: see, I *told* you my sleep schedule at FUDCon was actually close to normal...

3 2

Fwd: Great Idea for a RoundTable I didn't realize til day 2.
by Paul W. Frields 07 Dec '09

07 Dec '09

Stephen said he didn't mind if I passed this to the list. Great idea! Paul ---------- Forwarded message ---------- From: Stephen John Smoogen Date: Mon, Dec 7, 2009 at 3:36 PM Subject: Great Idea for a RoundTable I didn't realize til day 2. To: "Paul W. Frields" <stickster(a)gmail.com> Listening to people who are 'stuck' with Linux. A round table discussion where parents and other significant others of Linux administrators explain how they 'deal' with this penguin thingee now on their computer. -- Stephen J Smoogen. Ah, but a man's reach should exceed his grasp. Or what's a heaven for? -- Robert Browning

1 0

Re: FUDBus mobile broadband
by Paul W. Frields 03 Dec '09

03 Dec '09

Well, the best-laid plans of mice and men.... The bus not only will be missing wifi, but because of the stage of retrofitting they're at with the original 36-seater, it looks like we're going to end up with a different bus altogether. That 55-seater bus will not have AC power or wifi. In other words, the Plan B bus I warned about earlier. How can we cope? (In order of decreasing utility) * Mobile broadband connectivity through NetworkManager, or via Bluetooth to tethered 3G phones, at least up to the border (or the last US cell tower, whichever comes first). * Extra batteries if you got 'em. * UPS bricks for limited charging? Because everyone loves carrying heavy stuff. * Quill and parchment! * Alcohol, and lots of it. (Some of us probably think should be first in the pecking order of utility.) * Carrier pigeons. * Drive next to a newer-fangled bus the whole way. Could make border crossing interesting. * One word: Singalongs. Sorry about the let-down, guys. I'm trying to find out if there's anything the bus guys can do for us wrt. AC power, but it's not looking hopeful. Paul

3 3

Last minute budget change, but NBD
by Paul W. Frields 03 Dec '09

03 Dec '09

In between the start of our process and the end of our process, Dave Malcolm joined the Fedora Engineering team. That didn't occur to me until Dave emailed me this evening to ask about his coverage. I don't think it will be a problem for the F-Eng budget to cover Dave's half of the room he's sharing with Dan. That reservation has already been made and confirmed on Dec. 1, so we don't need to do anything further with the hotel. I've updated the wiki here: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Booking -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

The TRULY last pre-FUDCon planning meeting notes
by Paul W. Frields 03 Dec '09

03 Dec '09

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… Log: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… ======================== #fudcon-planning Meeting ======================== Meeting started by stickster at 21:00:50 UTC. The full logs are available at http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… . Meeting summary --------------- * Roll call! (stickster, 21:00:54) * FUDBus boo-hiss (stickster, 21:02:58) * FUDBus has no wifi, and looks like no AC power. (stickster, 21:04:08) * Free wifi in service plazas on I-90 if desperation sets in (stickster, 21:04:35) * hotel chat (stickster, 21:06:16) * Summary: Good to go! (stickster, 21:06:48) * Room keys cannot be set for more than one room, it's a security measure. (stickster, 21:07:41) * AGREED: We'll get a few extra keys to the hack suite, not enough to make the hotel raise an eyebrow. (stickster, 21:08:53) * AGREED: We'll make sure #fudcon /topic is updated with keyholder info as needed. (stickster, 21:09:12) * Friday night (stickster, 21:11:05) * stickster will be in hotel lobby when FUDBus arrives (stickster, 21:11:13) * AOB (stickster, 21:13:33) * ACTION: mchua ping stickster on irc before FUDBus crosses border (mchua, 21:13:33) * Muchas gracias to the whole FUDCon planning team! (stickster, 21:14:54) * ACTION: ctyler to set up voicemail extension (ctyler, 21:16:12) * ACTION: ctyler to set up voicemail extension (stickster, 21:16:31) Meeting ended at 21:17:01 UTC. Action Items ------------ * mchua ping stickster on irc before FUDBus crosses border * ctyler to set up voicemail extension * ctyler to set up voicemail extension Action Items, by person ----------------------- * ctyler * ctyler to set up voicemail extension * ctyler to set up voicemail extension * mchua * mchua ping stickster on irc before FUDBus crosses border * stickster * mchua ping stickster on irc before FUDBus crosses border * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * stickster (62) * mchua (23) * SMParrish_mobile (9) * ctyler (8) * zodbot (2) * loupgaroublond (2) * jreznik (2) * anthro-diana (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

Call with HGI
by Paul W. Frields 03 Dec '09

03 Dec '09

OK, notes from my call with JoAnn: * Breakfast at the hotel will be served from 7-9:30am in the York room, all four mornings (12/5-12/8). People can pick up vouchers at the desk as planned. Breakfast costs will be charged to the "incidentals" credit card that lodgers use at check-in, to make the bill wrap-up easier. There will be two servers in the room helping us with breakfast. The room holds at least 40 people at a time, so with natural staggering we should be OK. The same amount of people would have been devastating to the hotel's normal breakfast area which only seats 55-60 including their other, non-FUDCon guests. * Mo has been moved as a third person to Mel + Diana's room. The hotel already has a request in for a cot for that room. Mo's room has been set up for the nights of 12/4 and 12/7 for the bus driver, and set up against our master account. (Two nights only.) * Luya's reservation has been canceled, and he is now roomed with Rex Dieter as agreed. (cc'ing Luya so he knows as well) * The cost of a room for one night at our rate, with all applicable taxes and fees is about $118 Canadian. We can use that to straighten out our budgets. -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

Need roommate: Luya Tshimbalanga
by Chris Tyler 03 Dec '09

03 Dec '09

Luya Tshimbalanga is a late registrant coming from BC. He's booked a room for three nights (Fri-Sat-Sun) but would like to split costs with a roommate if one is available. -Chris

2 2

Bus cost, addendum
by Paul W. Frields 03 Dec '09

03 Dec '09

No need to panic! There is a change in costs for the bus that I'm not sure is properly represented in our budget worksheet. * The bus will be $2700 total, and I believe our sheet calculates it at $2800. That's a savings of $100. * We need to put the bus driver up for two nights; after the incoming trip, and before the outgoing trip. He'll take the room that was originally intended for Mo & Martin Duffy, since Martin is no longer coming and Mo is now rooming with Diana & Mel. I *think* that means overall, we actually save a bit here too, i.e. two fewer nights in hotel costs. Mel and I will take care of the hotel thing this morning. -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

Cell number
by Chris Tyler 03 Dec '09

03 Dec '09

Hi all, My cell number -- should you need to reach me anytime during FUDCon -- is 416-629-0628. -Chris

3 2

Meeting notes 2009-12-02 UTC 2100
by Paul W. Frields 02 Dec '09

02 Dec '09

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-02/fudcon-planning… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2009-12-02/fudcon-planning… Log: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-02/fudcon-planning… ======================== #fudcon-planning Meeting ======================== Meeting started by stickster at 21:02:10 UTC. The full logs are available at http://meetbot.fedoraproject.org/fudcon-planning/2009-12-02/fudcon-planning… . Meeting summary --------------- * Roll call! (stickster, 21:02:27) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_Planning_meetings… (stickster, 21:03:58) * LINK: http://meetbot.fedoraproject.org/fudcon-planning/2009-11-27/fudcon-planning… (stickster, 21:04:52) * LINK: https://fedorahosted.org/marketing-team/report/9 * (stickster, 21:05:12) * hotel status update (stickster, 21:06:43) * ACTION: move Mo into Diana + Mel's room, cancel extra room (now-empty) (mchua, 21:18:26) * ACTION: mchua and stickster to finalize arrangements between Brian Pepple/Luya T. (stickster, 21:22:21) * stickster arriving at hotel 1700-1730 local time (stickster, 21:25:59) * ACTION: mchua & stickster - check with hotel to see if room keys * can be carded for access to the hack suite in addition to a regular * room (stickster, 21:26:45) * SMParrish, gregdek, dgilmore arriving hotel ~1530 (stickster, 21:27:52) * talk tracks, presets (stickster, 21:28:25) * ACTION: ctyler Blog about breakfast vouchers at check-in (stickster, 21:29:22) * All user track sessions have instructors, YAY! (stickster, 21:29:44) * Schedule user track classes for two (2) 30-40 person rooms, change if needed on Saturday morning based on largest expected attendance (stickster, 21:35:41) * Pre-set the three highest-tallied sessions of the ones Andrew listed, and guarantee them space; the others to compete normally. (stickster, 21:38:10) * 5 hours * 6 rooms = 30 slots, ~40 talks (stickster, 21:40:46) * AGREED: Acceptable level of talk co-opetition (stickster, * 21:41:56) * Lunches (stickster, 21:44:27) * Sunday pizza will be self-funded by attendees (stickster, * 21:45:55) * Monday lunch is easy-peasy thanks to cafeteria and food court (stickster, 21:49:33) * AOB (stickster, 21:49:38) * setup (stickster, 21:56:58) * AGREED: Encourage people to use wired where possible (stickster, 21:57:18) * budget stuff (stickster, 22:00:00) * Current buffer = $119.40; if we get Brian or Luya to room with Rex and pick up half, that's $319.40; Mo tripling with Mel+Diana makes $719.40 minus cot charge. (stickster, 22:00:48) * Hotel taxes: 15% of $5800 as written, $5600 minus half the * Rex/Aaron room, $5200 minus Mo's room... that's... $870, $840, and $780 respectively. So it looks like we'll be going somewhere between $100-$300 over our original budget. (stickster, 22:01:02) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget (stickster, 22:05:59) * ACTION: mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 (stickster, 22:07:19) * ACTION: mchua & stickster - correction: Transfer Mo's room to use for driver! (stickster, 22:08:13) * ACTION: stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll * handle paying for those rooms, and there are no surprises (stickster, 22:14:45) * ACTION: stickster Send another email around to internal F-Eng * folks to remind them about tight budget and that we aren't picking up extra stuff (stickster, 22:15:23) * AGREED: Final "idiot check" meeting on Thursday, 2009-12-03, UTC 2100 (stickster, 22:17:09) * AGREED: ADDENDUM: Final "idiot check" meeting on Thursday, 2009-12-03, UTC 2100 -- IRC Freenode, #fudcon-planning * (stickster, 22:17:32) * setup, redux (stickster, 22:19:48) * ACTION: mchua Set up breakfast time to allow 8:00 hotel departure * on Saturday, arrive at S@Y at 8:30 (stickster, 22:27:35) * ACTION: stickster to start task list on logistics page * (stickster, 22:27:58) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Morning… (stickster, 22:29:51) * ACTION: stickster & mchua to call hotel ~10am (stickster, * 22:35:00) Meeting ended at 22:35:12 UTC. Action Items ------------ * move Mo into Diana + Mel's room, cancel extra room (now-empty) * mchua and stickster to finalize arrangements between Brian * Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * ctyler Blog about breakfast vouchers at check-in * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises * stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff * mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30 * stickster to start task list on logistics page * stickster & mchua to call hotel ~10am Action Items, by person ----------------------- * ctyler * ctyler Blog about breakfast vouchers at check-in * mchua * mchua and stickster to finalize arrangements between Brian Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30 * stickster & mchua to call hotel ~10am * stickster * mchua and stickster to finalize arrangements between Brian Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises * stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff * stickster to start task list on logistics page * stickster & mchua to call hotel ~10am * **UNASSIGNED** * move Mo into Diana + Mel's room, cancel extra room (now-empty) People Present (lines said) --------------------------- * stickster (236) * ctyler (86) * mchua (81) * SMParrish_mobile (25) * loupgaroublond (16) * overholt (9) * heffer (8) * zodbot (4) * mizmo (4) * ianweller (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

FUDBus update
by Paul W. Frields 02 Dec '09

02 Dec '09

Just a quick note to summarize a call I had with Local Motion of Boston (LMB) yesterday: * LMB are not sure whether wifi will be ready for the trip on the 36-seat coach we have reserved, although they expect to have AC power done. If someone has a mobile broadband solution, s/he may want to bring it and share via NM if desired. (More than one is encouraged!) * Our guarantee is good, and we confirmed the pickup/dropoff schedule and locations shown on the wiki. I also passed on the link for their further info. * They also know that Mel will be serving as their first bus warden, and that she will be meeting the bus at the Alewife station. LMB also has Mel's cell phone number so the bus driver can more easily find her and identify a good place to park. In other words, things look good for the bus. Woo! -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

Meeting on Wednesday?
by Chris Tyler 02 Dec '09

02 Dec '09

Hi all-- Should we have a final fudcon-planning IRC meeting on Wednesday at 4 pm? That gives us a day to take any actions we think are necessary, vs. meeting late Thursday which leaves little time if the bus is leaving Friday AM. -Chris

4 3

User track, and Toronto Red Hat talks
by Paul W. Frields 01 Dec '09

01 Dec '09

Track notes: Steven Parrish agreed to update the wiki to make sure that teacher names were listed next to each session in the pre-set tracks. That way we can ping them to ensure that they link now-ish to information about what they'll cover. I would like to avoid improvisation or slides made up the night before, and that seems fully in keeping with our expectations for funding people's travel to FUDCon. * * * We need to think about setting aside time for our friends in Toronto at Red Hat, who so rarely get to present at a FUDCon because of the travel requirement. I'd like Andrew Overholt to help us pick 3-4 talks that we can establish in this set-aside, to ensure that there's a good sampling of the cool work being done there. I'd like to guarantee each one a spot at the BarCamp. They need not be put in a specific room or time slot until we make the schedule for the rest of the BarCamp. Andrew, please make sure that the presenters are there Saturday morning to pitch their talks (or have a proxy), and tell them to make sure their pitches are winning ones! -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

5 10

More FUDCon lodgers
by Paul W. Frields 01 Dec '09

01 Dec '09

Apparently a room-sharing announcement I made in October confused some engineers inside Red Hat into not making any lodging arrangements. The hotel tells us that there are plenty of rooms available, so I am getting information together to make appropriate reservations for them. However, this does not affect our bottom line. These folks are being paid for out of other budgets. I'll be on IRC in just a little bit, and will try to ping Mel when she's up so we can put our heads together. Woo, nothing like a little crisis coming back from vacation! :-) -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

1 0

How you can help right now
by Mel Chua 01 Dec '09

01 Dec '09

We're in great shape logistics-wise; let's see how much icing we can get on this cake in the next few days. Here's what I know can be done by people who want to pick up short tasks to help out - anything else anyone can think of? * Make template invite emails to send out to local Toronto groups inviting them (again! more reminders always help) to FUDCon. Post them to this list. * Send those invite emails to Toronto-folks. * Help Steven with the user track. * Help Yaakov with FUDCon Live. * 05:02:02 < ctyler> someone should blog a call for people not coming to FUDCon to remove their names [from https://fedoraproject.org/wiki/FUDCon:Toronto_2009#Pre-registration] and then we should aim for an accurate "130" line by Thursday evening. * What else is there? I'll be working on accounting again tomorrow at Some Point In Time, and will try to do so in some sort of "yes, you can watch and be entertained by Mel's attempts to do addition, and join in too!" fashion, in case someone would actually like to try collaborative accounting... I'm also happy to take suggestions on how to set this up better than "be on IRC and periodically upload spreadsheet to the wiki," but I suspect this may be something I may be the only one raising my hand for. ;) --Mel

3 2

FUDCon logistics/budgeting status, T-minus-4-days
by Mel Chua 01 Dec '09

01 Dec '09

1. Make sure all sponsored attendees have lodging settled in Toronto - I *think* it's done, and as soon as the hotel agrees (I failed at phone tag today), it shall be done. Details at https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Booking. 2. Make sure all sponsored attendees on the FUDBus have lodging settled in Boston - DONE, BWA-HAH! https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Need_Bo…. Leaving this out of future to-do list emails. 3. Make sure food, swag, and other needed supplies are paid for and scheduled for delivery - DONE, BWA-HAH! (Well, okay. I'm making an office supplies run on Thursday, and writing a check on Saturday, but there are no unscheduled, unquantified unknowns; it's all gonna come in.) Leaving this out of future to-do list emails. 4. Make sure the budget balances - it looks like hotel taxes are going to put us a little over, I'm going to try to figure out exactly how much over tomorrow (sorry, Max). Looking over the numbers, the unexpected "whoa-what?" overage also comes from a whole bunch of folks we thought would need 3 hotel nights a few months ago that actually needed 4; should find out how we didn't catch that earlier, so can haz avoid in future. 5. Make the accounting to-do list so Paul and I can settle out which-team-pays-for-what at the end of FUDCon before we leave Toronto - dependent on #4, so I'll see if I can do this depending on the state of #4 tomorrow. --Mel

1 0

Extra info on badges?
by Chris Tyler 30 Nov '09

30 Nov '09

Here's a wonky idea: what if we add a column to the prereg table on the wiki, and whatever people put in there we'll print under their name on their badge? I'm thinking this would be great for IRC nicks and FAS account names, but alternately people could put whatever they want (where they're from, what they do in Fedora, or whatever - "Ambassador - Bay Area", "I <3 Sugar", "IRC: fedoranut / FAS: fedora4me", "Gloriana FTW", "Want to hire a python hacker"). -Chris

2 2

Video Link will be set up
by Chris Tyler 30 Nov '09

30 Nov '09

I confirmed with the Seneca A/V folks today that they will video-link the two large theatres (video camera and mic in Room A sending to Room B), so we can use T1208 as an overflow room for the barcamp pitches and State of Fedora Address if necessary. -Chris

1 0

2026

2025

2024

2023

2022

2021

2020

2019

2018

2017

2016

2015

2014

2013

2012

2011

2010

2009

fudcon-planning December 2009