[fudcon-planning] #64: Need to determine alcohol arrangements for FUDPub
by fudcon-planning
#64: Need to determine alcohol arrangements for FUDPub
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Reporter: rbergero | Owner: rbergero
Type: Task | Status: new
Priority: blocker | Milestone: Tempe 2011: FUDPub logistics complete
Component: FUDCon Tempe 2011 | Keywords: na-meeting
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We will likely be using Pourmasters for FUDPub (per approval at upcoming
meeting). The proposal is for them to provide the following, for a period
of 5 hours (or less), at 3.25/person attending, with 2 bartenders:
Complete Beverage Service: Bartender(s), Bar(s), Coke, Diet Coke, Sprite,
Bottled Water, Tonic & Club Soda; Orange, Grapefruit & Cranberry Juice;
Margarita Mix; Lemons & Limes; Ice; 9oz & 12oz Plastic Cups; Napkins; Stir
Sticks; Plastic Tubs; Basic Bar Supplies.
(Note that this is a good deal for all involved, since buying a bottle of
can of coke from ASU catering can run $1 each and up.)
Contact info for pourmasters: Use the phone number on their website,
pourmasters.com. Our contact is Dave, the owner, dave at pourmasters dot
com.
Gratuity is not included. We can opt to either have tip jars, include a
flat 20% gratuity, or pay them gratuity in full on day of service.
Invoice will be sent approximately one week before FUDPub, with option to
pay via card or check. Needs to be paid, if not in advance, on day of
service.
Pourmasters is already on file with assorted campus departments (catering,
ASU PD) with the appropriate insurance information.
With this service, we can provide the alcohol. Dave gave me an
approximation of how much alcohol we would need for an event with 200
people.
Vodka: 4 1.5L bottles
Rum: 2 1.5L bottles
Gin: 2 1.5L bottles
Bourbon: 2 1.5L bottles
Tequila: 2 1.5L bottles
Scotch: 2 750ml bottles (possibly 2 different kinds).
Beer: 10 cases of beer (24 bottles/case). He recommended 3 or 4 types.
This will probably be a fun battle to choose. :)
Wine: 2 cases of wine (recommends 12 bottles each of white and red, which
seems a bit much based on our demographics, but we could always return
unopened alcohol.)
Estimated costs coming soon.
We have two options: We can either pay for all the alcohol - or we can
round up the people who want to drink alcohol and get them to pony up a
donation towards that cause (would probably be in the 10-20$ range,
nothing extravagant).
Any leftover alcohol can either be returned or given to someone who is of
age and lives in the local area. :D
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/64>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months
[fudcon-planning] #46: Buy sodas and other soft beverages for conference days
by fudcon-planning
#46: Buy sodas and other soft beverages for conference days
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Reporter: pfrields | Owner: jsmith, rbergero, rrix
Type: Task | Status: new
Priority: normal | Milestone: Tempe 2011: On-site food logistics complete
Component: FUDCon Tempe 2011 | Keywords:
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We can gift sodas and beverages to ASU LUG to bring to the FUDCon event.
Jared and Robyn can buy these the day before and make sure they're
delivered to the event. We need:
* Soda (remember diet and caffeine free varieties)
* Water (?)
* Iced tea
* Coolers
* Ice (probably the morning and afternoon of each day)
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/46>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months
[fudcon-planning] #63: Need to obtain alcohol permit for FUDPub
by fudcon-planning
#63: Need to obtain alcohol permit for FUDPub
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Reporter: rbergero | Owner: rbergero
Type: Task | Status: new
Priority: blocker | Milestone: Tempe 2011: FUDPub logistics complete
Component: FUDCon Tempe 2011 | Keywords:
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Need to obtain alcohol permit for FUDPub from ASU Campus PD. This needs to
be done at least 14 calendar days before FUDPub. Permit will need to be
displayed on-site at the event.
Some general information: The application requests information about
various matters, including: the type of event, number of attendees, how
much liquor and/or beer the sponsor is planning on serving, how much food
is going to be provided, and whether the server of the alcohol possesses a
current liquor license. The reverse side of the application provides
information on the required types and levels of insurance coverages. If an
event is to be held at the Memorial Union, the request must be submitted
to the Director of the Memorial Union for approval, prior to submission to
the ASU Police Department. Events held at other University locations must
be approved by the applicable dean or director.
Other information can be found here, including links for the form:
http://www.asu.edu/counsel/brief/alcoholfaq.html
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/63>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months
[fudcon-planning] #45: Order food for Saturday and Sunday from ASU Catering
by fudcon-planning
#45: Order food for Saturday and Sunday from ASU Catering
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Reporter: pfrields | Owner: jsmith
Type: Task | Status: new
Priority: normal | Milestone: Tempe 2011: On-site food logistics complete
Component: FUDCon Tempe 2011 | Keywords:
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We are buying:
* Light breakfast on Saturday
* Lunch on Saturday
* Light breakfast on Sunday
Place an order with ASU Catering to cover all the essentials for the
appropriate number of people. We are estimating 150 right now but check
the pre-registration just to be safe.
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/45>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months
[fudcon-planning] #53: Put an ad in the ASU student newspaper for FUDCon Tempe
by fudcon-planning
#53: Put an ad in the ASU student newspaper for FUDCon Tempe
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Reporter: pfrields | Owner: rrix
Type: Task | Status: new
Priority: blocker | Milestone: Tempe 2011: Site logistics complete
Component: FUDCon Tempe 2011 | Keywords:
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Order of operations:
* Find out advertising rates in the paper, days it's published, and
physical requirements
* Figure out when we want to run the ads
* Get Design to make up the ad
* Have jsmith or stickster send and pay
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/53>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months
[fudcon-planning] #29: Badge inserts for attendees
by fudcon-planning
#29: Badge inserts for attendees
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Reporter: pfrields | Owner: jsmith, rbergero, rrix
Type: Task | Status: new
Priority: normal | Milestone: Tempe 2011: Site logistics complete
Component: FUDCon Tempe 2011 | Keywords:
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* http://www.amazon.com/Avery-White-Badge-Insert-
Refills/dp/B00007LVDM/ref=sr_1_1?ie=UTF8&s=office-
products&qid=1282329496&sr=8-1
* http://www.inkhead.com/custom-lanyard/badge-holders/clear-badge-pouch-
holder_pv-1484-0.html
We'll need to purchase inserts for the badges, and print them up before
hand with pre-registration information. We should wait as long as
possible to do this, but no later. ;-) Really, that's around a week or so
before the event, it doesn't need to be the night before.
What has worked well in previous FUDCons is to make sure each badge
includes a marking for the attendee's indicated vegetarian status (V, or
VV for vegan), and their shirt size. When that's printed right on the
badge, it makes check-in at the registration desk super-easy for everyone.
Another marking or format can delineate pre-registered people versus late
registrants. That can help with some of the swag giveaways and making
sure that everyone gets what they expect.
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Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/29>
fudcon-planning <http://fedoraproject.org/wiki/FUDCon>
FUDCon event planning
13 years, 2 months