fudcon-planning January 2011

fudcon-planning@lists.fedoraproject.org

29 participants
92 discussions

[fudcon-planning] #108: Craft announce-list email with last-minute reminders for FUDCon
by fudcon-planning 27 Jan '11

27 Jan '11

#108: Craft announce-list email with last-minute reminders for FUDCon -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: pfrields Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: na-meeting -------------------------------+-------------------------------------------- Set up a wiki page where we can craft an announce(a)fp.o email. Email should go out Tuesday or Wednesday. Content should include: * Hooray FUDCon * Don't forget to blog, sponsored attendees! * Direct link to "how to get your shuttle" * General wiki link * Hotel addresses and phone numbers * If you have some issue at the airport getting your transportation or other issues upon arrival, call (Robyn @ her cell, anyone else who volunteers). I am lazy is not an issue. :) * If you anticipate being unable to call or pay for alternate transport (because you're coming from a foreign country), please contact the FUDCon planning list asap to make arrangements. * Please, please, please, read the wiki and ask questions NOW. * Anything else I am forgetting. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/108> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #109: confirm that hiemanshu has cancelled his room
by fudcon-planning 26 Jan '11

26 Jan '11

#109: confirm that hiemanshu has cancelled his room -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Confirm that Hiemanshu has cancelled his room. If he hasn't responded by tomorrow, we'll cancel for him. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/109> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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FUDCon Tempe planning meeting recap 2011-01-26
by Paul W. Frields 26 Jan '11

26 Jan '11

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2011-01-26/fudcon_tempe_pl… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2011-01-26/fudcon_tempe_pl… Log: http://meetbot.fedoraproject.org/fudcon-planning/2011-01-26/fudcon_tempe_pl… Meeting summary --------------- * Roll call! (stickster, 20:03:24) * Agenda https://fedorahosted.org/fudcon-planning/report/9 (stickster, 20:03:32) * LINK: http://ur1.ca/30s6e <-- all open Tempe tickets (stickster, 20:05:39) * Present: stickster SMParrish ianweller rbergeron (stickster, 20:05:57) * General Update for Those of Nervous Sensitivities or Frayed Constitutions (stickster, 20:06:46) * We're doing GREAT. (stickster, 20:06:54) * Weather in Tempe will be OUTSTANDING. (stickster, 20:09:16) * Ticket roundup (stickster, 20:10:53) * LINK: https://fedorahosted.org/fudcon-planning/report/9 <-- 'na-meeting' tickets (stickster, 20:11:03) * LINK: https://fedorahosted.org/fudcon-planning/ticket/102 (Provide bus information for Sheraton lodgers) (stickster, 20:11:29) * ACTION: rbergeron reassign ticket #102 to herself (stickster, 20:14:18) * ACTION: stickster Look up Sheraton lodgers and email them en masse to look for info on wiki re: Friday night shindig and picking up badges. (stickster, 20:15:18) * ACTION: rbergero Put together bus info sheet for Sheratonites (stickster, 20:16:20) * Errata sheet (stickster, 20:17:12) * LINK: https://fedorahosted.org/fudcon-planning/ticket/98 (stickster, 20:17:15) * stickster filled in errata information on the wiki (stickster, 20:17:45) * LINK: https://fedoraproject.org/wiki/FUDCon:Tempe_2011_packet#Errata (stickster, 20:17:46) * ACTION: rbergeron Email the list with her assignee for errata sheets, and reassign ticket #98 to them (stickster, 20:21:26) * Coolers (stickster, 20:22:34) * LINK: https://fedorahosted.org/fudcon-planning/ticket/101 (stickster, 20:22:36) * ACTION: rbergeron will pick these up (stickster, 20:23:46) * Notify BYAC Security (stickster, 20:24:26) * LINK: https://fedorahosted.org/fudcon-planning/ticket/103 (stickster, 20:24:29) * Our ASU contact has handled this for us, notifying the security office as well as in person (stickster, 20:24:52) * ticket now CLOSED! :-) (stickster, 20:25:28) * Final announcement (stickster, 20:25:46) * LINK: https://fedorahosted.org/fudcon-planning/ticket/108 (stickster, 20:25:48) * Meeting Room B should be ready by 4:30 according to contract (stickster, 20:32:56) * ACTION: stickster to write final hoopty-doo announcement based on bullets in these meeting minutes (stickster, 20:33:19) * Shuttle for Sheraton folks (stickster, 20:38:08) * LINK: https://fedorahosted.org/fudcon-planning/ticket/106 (stickster, 20:38:10) * ACTION: rbergeron Make arrangements for Sheraton shuttle, if possible, and include info on bus sheet to be distributed to Sheraton lodgers (q.v. above). (stickster, 20:41:09) * All open tickets: http://ur1.ca/30s6e (stickster, 20:42:18) * ACTION: stickster will make sure building people open it up by NLT 8:15am (stickster, 20:45:20) * stickster also received confirmation on bldg. personnel being around to open and close everything properly today, so all looks to be in good shape! (stickster, 20:46:19) * AGREED: SMParrish and smooge, among many others, will be able to help ferry breakfast and other things as needed (stickster, 20:47:34) * All other business (AOB) (stickster, 20:47:47) * stickster is going to once again call the hotel to find about this darned airport shuttle (stickster, 20:49:43) * We'll remind anyone who checks in on Friday night (and in a general sort of way at the OSDC event) that we'll start promptly at 0900 Saturday (stickster, 20:52:23) * SMParrish will coordinate the voting wall (stickster, 20:55:41) * ianweller will inscribe the final schedule (stickster, 20:55:46) * The crowd will work out the in-between stuff (stickster, 20:55:55) Meeting ended at 21:00:54 UTC. Action Items ------------ * rbergeron reassign ticket #102 to herself * stickster Look up Sheraton lodgers and email them en masse to look for info on wiki re: Friday night shindig and picking up badges. * rbergero Put together bus info sheet for Sheratonites * rbergeron Email the list with her assignee for errata sheets, and reassign ticket #98 to them * rbergeron will pick these up * stickster to write final hoopty-doo announcement based on bullets in these meeting minutes * rbergeron Make arrangements for Sheraton shuttle, if possible, and include info on bus sheet to be distributed to Sheraton lodgers (q.v. above). * stickster will make sure building people open it up by NLT 8:15am Action Items, by person ----------------------- * rbergeron * rbergeron reassign ticket #102 to herself * rbergeron Email the list with her assignee for errata sheets, and reassign ticket #98 to them * rbergeron will pick these up * rbergeron Make arrangements for Sheraton shuttle, if possible, and include info on bus sheet to be distributed to Sheraton lodgers (q.v. above). * stickster * stickster Look up Sheraton lodgers and email them en masse to look for info on wiki re: Friday night shindig and picking up badges. * stickster to write final hoopty-doo announcement based on bullets in these meeting minutes * stickster will make sure building people open it up by NLT 8:15am * **UNASSIGNED** * rbergero Put together bus info sheet for Sheratonites People Present (lines said) --------------------------- * stickster (135) * rbergeron (98) * SMParrish (14) * suehle (9) * ianweller (6) * zodbot (5) * smooge (3) * nb (2) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ Where open source multiplies: http://opensource.com

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[fudcon-planning] #63: Need to obtain alcohol permit for FUDPub
by fudcon-planning 26 Jan '11

26 Jan '11

#63: Need to obtain alcohol permit for FUDPub -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: rbergero Type: Task | Status: new Priority: blocker | Milestone: Tempe 2011: FUDPub logistics complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Need to obtain alcohol permit for FUDPub from ASU Campus PD. This needs to be done at least 14 calendar days before FUDPub. Permit will need to be displayed on-site at the event. Some general information: The application requests information about various matters, including: the type of event, number of attendees, how much liquor and/or beer the sponsor is planning on serving, how much food is going to be provided, and whether the server of the alcohol possesses a current liquor license. The reverse side of the application provides information on the required types and levels of insurance coverages. If an event is to be held at the Memorial Union, the request must be submitted to the Director of the Memorial Union for approval, prior to submission to the ASU Police Department. Events held at other University locations must be approved by the applicable dean or director. Other information can be found here, including links for the form: http://www.asu.edu/counsel/brief/alcoholfaq.html -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/63> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #103: Verify with Brickyard Security that they have us on their schedule
by fudcon-planning 26 Jan '11

26 Jan '11

#103: Verify with Brickyard Security that they have us on their schedule -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: pfrields Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Day before start Component: FUDCon Tempe 2011 | Keywords: na-meeting -------------------------------+-------------------------------------------- Lincoln mentioned in a phone call that we might want to call Brickyard Security to verify that they have us on their schedule for Sat / Sun, and verify the opening/closing time. (I think that's what he said anyway. It sounds like a good idea anyway if I'm imagining things, haha.) (602) 549-8326 -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/103> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #51: marketing posters for event from design-team
by fudcon-planning 26 Jan '11

26 Jan '11

#51: marketing posters for event from design-team -------------------------------+-------------------------------------------- Reporter: rrix | Owner: rrix Type: Task | Status: new Priority: normal | Milestone: Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- rrix to manage communication between fudcon-planning team and the design- team to create posters which can be printed and distributed locally for the event. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/51> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #45: Order food for Saturday and Sunday from ASU Catering
by fudcon-planning 26 Jan '11

26 Jan '11

#45: Order food for Saturday and Sunday from ASU Catering -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: jsmith Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: On-site food logistics complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- We are buying: * Light breakfast on Saturday * Lunch on Saturday * Light breakfast on Sunday Place an order with ASU Catering to cover all the essentials for the appropriate number of people. We are estimating 150 right now but check the pre-registration just to be safe. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/45> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #107: Make list of sponsored attendees' hotel rooms that need to be billed to a RH CC
by fudcon-planning 26 Jan '11

26 Jan '11

#107: Make list of sponsored attendees' hotel rooms that need to be billed to a RH CC -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: rbergero Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Hotel logistics complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Make a list of sponsored attendees corresponding to their hotels. Include the following: Names (of both roommates) Dates of stay confirmation # Estimated total cost Split by two hotels, split Marriott into two or three groups, so that a few people can go in and say, "Please charge these rooms, not including incidentals, to this CC upon checkout." -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/107> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #95: Figure out / confirm roommate situation for a few folks
by fudcon-planning 26 Jan '11

26 Jan '11

#95: Figure out / confirm roommate situation for a few folks -------------------------------+-------------------------------------------- Reporter: rbergero | Owner: jsmith Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Hotel logistics complete Component: FUDCon Tempe 2011 | Keywords: na-meeting -------------------------------+-------------------------------------------- Jsmith has a room booked to his name that was previously in poelcat's name. Poelcat is not coming, unfortunately, but he had the 99 rate, so we need to move his room other to other attendees. After some brief discussion today on IRC stickster and I thought it would make sense to move that room to Andrew Overholt and David Nalley for sharing, so the room needs to hav etheir names added. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/95> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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[fudcon-planning] #53: Put an ad in the ASU student newspaper for FUDCon Tempe
by fudcon-planning 26 Jan '11

26 Jan '11

#53: Put an ad in the ASU student newspaper for FUDCon Tempe -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: rrix Type: Task | Status: new Priority: blocker | Milestone: Tempe 2011: Site logistics complete Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Order of operations: * Find out advertising rates in the paper, days it's published, and physical requirements * Figure out when we want to run the ads * Get Design to make up the ad * Have jsmith or stickster send and pay -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/53> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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fudcon-planning January 2011