#fudcon-planning: FUDCon India Planning meeting
Meeting started by jsmith at 13:03:22 UTC
Roll Call! (jsmith, 13:03:39)
Status update on Hotel/Lodging (jsmith, 13:06:01)
Two hotel options, decision to be finalized by next week's
meeting (jsmith, 13:18:00)
Both hotels would require taxi/mini-bus/van service (jsmith,
FUDPub (jsmith, 13:18:34)
FUDPub details should be arranged by next week (jsmith, 13:18:45)
Working out the logistics with regards to legal drinking age,
etc. (jsmith, 13:20:47)
Website and promotion (jsmith, 13:21:35)
http://fudcon.fedoraproject.org (jsmith, 13:21:43)
Infrastructure for a static FUDCon website is now setup (jsmith,
Rahul talking with marketing folks from Red Hat in Mumbai. More
details to come. (jsmith, 13:23:39)
Artwork and design update (jsmith, 13:23:57)
logo arranged yesterday (jsmith, 13:27:33)
posters and t-shirt designs being worked on (jsmith, 13:27:44)
Subsidies (jsmith, 13:28:39)
Now accepting requests for travel subsidies, with the
understanding that there's very little budget for international travel
ACTION: mether Help advertise the fact that we're opening up for
travel subsidy requests (jsmith, 13:34:33)
Travel subsidy deadline (for first round of subsidies) on August
5th (jsmith, 13:35:11)
Other items (jsmith, 13:35:27)
Content for the booklet is at
http://fedoraproject.org/wiki/FUDCon:India_2011_booklet (jsmith, 13:36:43)
ACTION: jsmith write welcome letter for booklet (jsmith, 13:36:54)
mether working with Infrastructure on an RFR for barcamp voting
application (jsmith, 13:40:43)
Last call for topics... (jsmith, 13:56:14)
Meeting ended at 13:58:35 UTC
mether Help advertise the fact that we're opening up for travel
jsmith write welcome letter for booklet
People present (lines said)
Yesterday I had saw the BOOKLET for FUDCon and I want to share some
upgradation in that booklet.
Firstly there is no page of Table Of Contents. There must be a page
having contents like this :
Places to stay at, a list of hotels, lodges
This is about table of contents. How the booklet should looks when it
will be printed
Key personal information
Table of contents
Places to stay at, a list of hotels, lodges
Yours suggestions are welcome.
Thanks & Regards
I am Inderjeet, 36, from Chandigarh, India. I'm a freelance IT consultant and programmer serving clients in North India. Great to see India separately mentioned among the area-wise list of Fedora Act.
Hope to meet some likeminded people, contribute towards Fedora in whatever manner I can and be of some use to the cause.
BTW, can anyone lead me to Fedora freemedia request ticket list? I know I'm cross-posting, but I believe this is India-central man! I already am subscribed to freemedia list but from where to see the requests?
Inderjeet S Sodhi
On Sat, 2011-07-16 at 00:51 -0600, Susmit wrote:
> Would be nice to have organizers' phone numbers with respective
> responsibilities. For example, if there is a problem with the hotel,
> whom to contract. If the cab does not arrive, who can arrange
> something else.
I'll add this under the "Emergency Contacts" section.
We plan to roll out 2-3 variants of the poster with same content but
different theme elements (and maybe colours?). The generic version to
be used is at 
If you like it, I can send this one for some initial prints in Pune.
Watch the same place  and the ticket  from now on for updates
on designs of posters and banners.
Important points for budget:
Posters generally cost very less but vinyl posters cost a lot. An A3
sized colour poster on plain paper is Rs 15-20 per piece and Rs 20-25
on gloss. A 7x4 foot high quality vinyl banner was around Rs 450 the
last time I checked (maybe 2 months). The number of posters required
in COEP is around 25 and in surrounding colleges will be 35 which
makes it 60 posters for Pune. I propose that we print 4 vinyl banners
too. Keep in mind that this is all for local publicity *before event*.
Banners for directions, and other markings *during event* is separate
and will be done later.
I plan to wrap up the posters business by month end and then work on
banners and other graphics.
Rahul and me had a quick meet to get the ball rolling on the FUDCon
booklet. Here are the quick notes.
The current status:
1. Content is most important. FranciscoD (me) to report status on
content on the upcoming FUDCon planning meet on Friday.
2. A good reference to follow:
3. Required content:
a. Welcome statement
b. Sponsorship details
c. Getting there
iv. on COEP
d. Things to know
i. Emergency contacts
ii. Blogging/microblogging information
iii. IRC information
5. The Bar camp paradigm defined
6. General schedule
i. Include pre decided events
ii. Link to web page that lists events once decided at venue
a. Dining out
c. Quick bites
8. Other information (all in one page)
ii. Other entertainment
It's based on the FUDcon Tempe packet that I've referenced.
1. Ask suchakra,shrink for local info (emergency contacts, food
places...) - FranciscoD
2. Ask FUDCon artwork team regarding theme and other details -
3. Ping ianweller once the region is pin pointed on the openstreetmap
web site to request help with map generation - FranciscoD
4. Report status of content collection at the FUDCon planning meeting
coming Friday, the 22nd - FranciscoD
Related Links :
> 11:30 < zodbot> Meeting ended Sat Jul 16 06:00:32 2011 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot .
> 11:30 < zodbot> Minutes: http://meetbot.fedoraproject.org/fedora-meeting/2011-07-16/fedora-meeting...
> 11:30 < zodbot> Minutes (text): http://meetbot.fedoraproject.org/fedora-meeting/2011-07-16/fedora-meeting...
> 11:30 < zodbot> Log: http://meetbot.fedoraproject.org/fedora-meeting/2011-07-16/fedora-meeting...