[RFE] creating a meeting reminder cron job for all teams

[Kévin Raymond]

As suggested on Trac[1], here is a thread letting us discuss more
about this idea.

The fact:
* People send reminder manually, sometimes late, sometimes wrong
* People forget sometimes to send the reminder.
* Many teams are doing that.
* It takes time.
* Sender need to subscribe to mailing lists
* If there is a new wiki page for each meeting (agenda), we can't find
the last one easily!

Letting teams registering events on a cron will improve that.
We could use the meeting page[2] (which would need to be updated!) to
get the meeting info.
Parameters:
* Meeting time
* How far should the reminder be sent (in days?)
* Meeting frequency, schedule
* To which list the reminder should be sent
* Static link to meeting details.

For example (as we already do in the French team):
===
This mail is a reminder for today's meeting for the French speaking community.

2011-11-28 / 18:30 UTC
IRC: freenode
#fedora-meeting

The agenda is located at:
http://fedoraproject.org/wiki/R%C3%A9unions_hebdomadaires_de_la_French_team
===

As kevin said, including the time could be wrong because of daylight
saving time.
Hence the static meeting page is really important.
Lots of meeting follow a generic agenda, there is no need to create a
new page each time (take a look at [3]), the wiki history keep the old
meeting agenda for us. Therefor the meeting agenda should also be
included in the static meeting page.

Of course, if this is implemented, all teams (amba, infra, docs…)
should use it, else this is not really useful.

What do you think?

[1] https://fedorahosted.org/fedora-infrastructure/ticket/3029
[2] https://fedoraproject.org/wiki/Meetings
[3] https://fedoraproject.org/w/index.php?title=Category:Ambassadors&from=Am...

[Kevin Fenzi]

Well, I think it's difficult to have a meeting page thats up to date
and accurate. ;( The current one has a number of teams/meetings that I
have not seen occur in years. ;(

Some folks generate an agenda based on other things than a wiki page,
but I suppose they could have at least an outline there.

I can't help but think this could be tied into a calendar/ical feed,
but thats not happened yet.

One other place for input might be to ask folks who run weekly
meetings... mail them directly and see if this would be of help.

How hard do you think this script would be to whip up?

kevin