Fedora Board meeting secretary HOWTO draft - please review

Jaroslav Reznik jreznik at redhat.com
Tue Jan 18 16:17:30 UTC 2011


On Thursday, January 13, 2011 07:39:14 pm Máirín Duffy wrote:
> Hi,

Hi ;-)

> I don't know how useful most of this will be to folks outside of the
> board but I don't see that it has any sensitive information in it so I
> thought this would be a better place to send it than the private board
> list.
> 
> During the last board meeting we talked about making blog maintenance
> and IRC meeting moderation something that was handled by the board
> meeting secretaries. As of late the IRC minutes haven't been posted into
> our wiki, only phone meeting minutes. The documentation needs to be
> updated and improved so it's easier for new board members coming 'on
> board' (haha) to figure out what they need to do when they come up for
> secretary duty.
> 
> I wrote up a couple of howtos, one for serving as a secretary for a
> board phone meeting, and one for serving as a secretary for a board IRC
> meeting (the latter based on Spot's draft IRC board meeting protocol
> [1]).
> 
> Let me know what you think and I suppose the next normal board meeting
> (where we're not meeting with FESCo or FAMSCo) the board consider
> approving it so I could publish the text to the real page:
> 
> https://fedoraproject.org/wiki/User:Duffy/Board_secretary_howtos_draft#Secr
> etary_HOWTO_for_IRC_Meetings
> 
> As part of this I also created a board meeting minutes template, so if
> you have any ideas/feedback on that I'd greatly appreciate it:
> 
> https://fedoraproject.org/wiki/Board_meeting_template
> 
> I think getting these things like minute-taking and minute-publishing
> right is really important to ensure the board's transparency and also to
> make it easier for community members to understand what's going on
> without requiring unreasonable effort. This also adds blogging to the
> standard board minute publishing procedure, since we've received a lot
> of positive feedback about the blog posts.

Thanks for Secretary how-to! It really makes the job much more easier and I 
think it's important thing to achieve transparency.

It works in real life usage. Just a few notes after I used it yesterday (for IRC 
meetings).

3. Create a new page with a name following this format: 
Meeting:Board_meeting_YYYY-MM-DD.

I think this should be done at least few days before the particular meeting (and 
best to prepare it for next meeting when doing secretary stuff). The reason is - 
agenda.

5. #startmeeting Fedora Board Meeting with link in the title, #meetingname 
fedora-board would be better (yersterday Toshio and Jared preferred it)

What I miss is roll call and call for agenda (the missing one from wiki, latest 
issues). It makes it easier to track people and topics.

Otherwise I like it, nice job! 

(Not going to edit it even it's wiki - but your user space - but I can do it if 
we agree on)

Jaroslav
> 
> Thanks,
> ~m
> 
> [1] https://fedoraproject.org/wiki/Board_public_IRC_meetings
> 
> 
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-- 
Jaroslav Řezník <jreznik at redhat.com>
Software Engineer - Base Operating Systems Brno

Office: +420 532 294 275
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Red Hat, Inc.                               http://cz.redhat.com/


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