[Ambassadors] Helping UP Institute of Chemistry

[Mel Chua]

Moving this conversation to the ambassadors list.

For context (original thread below): The Filipino Ambassadors, want to 
pitch in, Fedora-style, on an event being held to rebuild the University 
of the Philippines's chemistry lab (which burnt down). Herson 
Pagcaliwagan, Engels Antonio, and Magie Antonio can likely provide more 
context.

The idea is to print media for a Chemistry Remix and distribute it at 
the event to spread the word about FOSS and whatnot while hopefully 
giving the students/profs/supporters there some useful tools (they lost 
all their computers/software in the fire as well). There is a booth fee, 
but it's not clear yet how much it is. (My response to Herson's question 
of "how much should we look at giving?" is "What's the minimum amount to 
get a booth?")

This is on the Events page (thanks to Herson) under "rakCHEMrol" - see 
https://fedoraproject.org/wiki/Events#FY11_Q2_.28June_2010_-_August_2010.29_4. 
Estimated attendance is 2000, it's at a major prestigious technical 
university in a major city in the Philippines that doesn't yet have much 
of a FOSS presence.

Questions:

* Has anyone done an event like this before? I'm actually excited about 
this since it's a non-FOSS event that may get people who otherwise 
wouldn't be aware of FOSS, introduced to Fedora - this isn't preaching 
to the choir at all - but it's also something I haven't really seen done 
before, so pointers on making sure we don't go off-topic/off-focus, and 
tips on doing this effectively, would be *incredibly* welcome.

* Because of the specialized audience, the media distributed will be a 
Chemistry-focused Remix rather than the standard F13 image.
** Is this okay?
** How can we make sure people get pointed to Fedora as an upstream, and 
are aware that this is a specialized version of our main "product" (or 
is this even important)?

* Can you think of anything that's missing? Thoughts so far:
** Have local Ambassadors there
** Come up with a rocket pitch for Fedora/FOSS for this particular 
audience (help! Herson, Engels, Magie... what do we have so far on this?)
** Producing media (chemistry remix)
** Pay fee to get a booth table, so we have a space to stand and hand 
out stuff from
** Print a one-page flyer with our rocket pitch

* Any other thoughts?

--Mel

On 07/11/2010 04:41 AM, Heherson Pagcaliwagan wrote:
> On Sun, Jul 11, 2010 at 3:13 PM, Mel Chua<mel at melchua.com>  wrote:
>>> I'm thinking along the lines of sponsoring their event for
>>> ($whatever_amount_we_can) and then give away pressed copies of "UP
>>> Chemistry Remix" during the event. Depending on the package we have,
>>> we can even get a booth to demo the distro. For Filipino contributors,
>>> we can probably negotiate to give them complimentary tickets to the
>>> event. Last I heard, they have a long list of bands playing so it
>>> should be fun.
>>
>> Excellent, so we have a deadline... when do you folks need the .iso by, and
>> Bea, is there anyone we should be asking for permission to use UP logos on
>> this (wallpaper background, etc) or should I be using generic "chemistry"
>> graphics that don't reference UP at all (also, do you folks know any graphic
>> designers who can whip up art - desktop background and a logo, mostly - for
>> this if needed?)
>>
>> I'll try to get a first iteration out by the 15th of July.
>>
>>> Practical notes: Schedule would be quite tight for this one but I
>>> think we can pull this through if we set our minds on it. We'll need
>>> to ping CommArch for budget considerations (Hi Mel!)
>>
>> The budget from this - since it's media, which falls under Ambassadors -
>> should actually be requested from Ambassadors. They get funded from CommArch
>> budget, but we've delegated budget-handling for media to that group, so
>> you'll be redirected to them anyhow. If the APAC group is nonresponsive,
>> escalate to FAmSCo; if FAmSCo is nonresponsive, ping me and I'll make some
>> noise.
>
> I need input as to how much budget to ask - the fundraising packages
> are in the following denominations: 30k ($650), 20k ($433), 15k
> ($325), 10k ($217) and 5k ($108) - what is reasonable?
>
> For media production, the original number mentioned was 2000. Are we
> going to produce that volume? I'll also ask around for a supplier who
> can work on producing 1000 CDs in less than a week.
>
> I'm working with this formula -->  (Fundraiser Package Cost) + (Media
> Production Cost) = (Budget To Ask For)
>
> BTW, the event is now on Fedora Events.
>