[Ambassadors] Some budget questions

[Max Spevack]

On Wed, 23 Mar 2011, Christoph Wickert wrote:

> Jared said that the money for this batch was taken directly from your 
> budget, however I cannot find it in the wiki.

Hi Christoph,

I can't speak to the actual process by which the SXSW media was 
assembled, but I can shed some light on the budget side of it.

As you know, the end of January and the beginning of February was the 
weeks leading up to the end of Red Hat's fiscal year.  Because FUDCon 
Tempe was right in that time frame, there were a ton of expenses 
incurred by different Red Hat employees that were being transferred 
ultimately to the CommArch budget.  Part of my job was to track all of 
these so that internal and external budget reports could be made, and 
could be as accurate as possible.

At the same time, it was clear to me that we were going to finish the 
year a little bit under budget.  So when Spot asked me "do you have $3k 
for SXSW media" I said "yes, assuming you can get it billed to my cost 
center by the end of the fiscal year".

Because of the urgent nature of Spot's request -- the expense report 
came in right under the cutoff for the end of the fiscal year, my plan 
was to charge that against CommArch's discretionary budget, which had 
enough money left to cover the cost, and which is what we use to cover 
stuff that comes up at the last second or doesn't fit into any other 
category, but is useful for Fedora.

Upon further review of my records, I notice that I mis-labeled that 
expense report as one of the FUDCon Tempe ones when it should have been 
SXSW.

Thus, on this page (which is the revision that represents the final FY11 
budget numbers)

https://fedoraproject.org/w/index.php?title=Community_Architecture_expenses&oldid=221775

the FUDCon Tempe line should be $3k less and the discretionary budget 
section should be $3k higher.  All the numbers are all correct, but 
there is a tagging error which I'll have to correct, and for which I 
apologize.  And that's why you couldn't find it on the wiki.

--Max