[Ambassadors] Fedora Budget.next -, https://fedoraproject.org/wiki/Budget.next

[Remy DeCausemaker]

On Thu, Nov 5, 2015 at 8:10 PM, Andrew Ward <award3535 at tds.net> wrote:

> I do have a question, who votes to re-allocate unspent funds?
> I could see some problems with re-allocation if the region is over ruled
> by another region
>
>
My understanding is that each region will have their OWN budget to wrangle.
APAC will handle APAC, LATAM will handle LATAM, etc...

Is that how it worked in the past? Cross-regional budget reallocation isn't
something I had heard of before.



> On 11/5/2015 6:57 PM, Zacharias Mitzelos wrote:
>
>> On Fri, Nov 6, 2015, at 01:20 AM, Matthew Miller wrote:
>>
>>> On Thu, Nov 05, 2015 at 03:01:45PM -0500, Remy DeCausemaker wrote:
>>>
>>>> 2) it lists Quarterly Budgets, so if we are under budget on one
>>>>> quarter do we keep that money or (use it or lose it) is it lost?
>>>>>
>>>> No. The only "use it or lose it" window, as far as I know is on a Fiscal
>>>> year basis (March to February), not a quarterly basis.
>>>>
>>> I got the impression at the call we had with Ruth that there's also a
>>> half-year checkpoint now where things should be spent by the end of
>>> August. Did I misunderstand that?
>>>
>>> That said, we _don't_ want to lose it when we get to the either that
>>> point or the end overall, so the quarterly checkpoints give us an
>>> opportunity to re-allocate. If the region doesn't have a specific good
>>> use for unspent funds at that point, we can apply it to somewhere that
>>> does (either a need in another region or a non-regional request).
>>>
>> Checking the budget every quarter seems like a good idea, as we could
>> have a better overview of how we have been doing so far. But at least in
>> the EMEA, some people when they get funding approval to participate in
>> events, they submit their receipts for reimbursement after several
>> months, and as a result we get mixed up when re-allocating funds.
>>
>> So I would propose if we are going to revise the regional budgets every
>> quarter to re-allocate unspent funds, then we should toughen the process
>> of reimbursement and ask for people to submit receipts(along with event
>> reports, etc) within for eg. 2 weeks after the event takes place.
>>
>> Zacharias
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>
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> V/R
> Andrew Ward
> award3535 at fedoraproject.org
> award3535 at tds.net
> award3535 at gmail.com
>
>
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