FUDcon NA Bid Process? Dates?

Fri Jul 2 10:01:33 UTC 2010

On Thu, Jul 1, 2010 at 5:56 PM, Paul W. Frields <stickster at gmail.com> wrote:
> On Thu, Jul 01, 2010 at 11:29:43AM -0400, Paul W. Frields wrote:
>> On Sat, Jun 26, 2010 at 04:55:29PM -0400, Steven Parrish wrote:
>> > On Fri, Jun 25, 2010 at 5:53 PM, Paul W. Frields <stickster at gmail.com> wrote:
>> > > On Mon, Jun 21, 2010 at 01:49:51PM -0400, Paul W. Frields wrote:
>> > >> On Sun, Jun 20, 2010 at 12:37:06PM -0400, Chris Tyler wrote:
>> > >> > We're 6-7 months out from FUDCon NA. That seems like a lot of time, and
>> > >> > I hate to bring this up, but we're actually several months behind the
>> > >> > schedule laid out at the Events FAD[0]. I have two questions:
>> > >> >
>> > >> > - What is the revised timeframe for bid closure/decision? and
>> > >> >
>> > >> > - What are the planned dates for FUDCon NA?
>> > >> >
>> > >> > I'm asking because I'm starting to plan travel for the fall/winter, and
>> > >> > know that others are doing the same. (Actually, for travel planning
>> > >> > purposes, dates are more important than location at this point in time).
>> > >> >
>> > >> > Many thanks--
>> > >> >
>> > >> > -Chris
>> > >> >
>> > >> > [0] https://fedoraproject.org/wiki/FUDCon_organization_process
>> > >>
>> > >> Well timed, Chris.  You're right, it seems like a lot of time now but
>> > >> we do need to get travel planning and budgeting underway in very short
>> > >> order.
>> > >>
>> > >> Robyn and I have been in contact with someone at the ASU computer
>> > >> science department about getting faculty approval and sponsorship for
>> > >> the FUDCon NA event, which is the critical path item on which the
>> > >> other planning hinges.  We were expecting to hear back from him at the
>> > >> end of last week.  I'm dropping him another line now to ask whether
>> > >> we've been approved by the department.
>> > >>
>> > >> Robyn, you haven't heard back from Jon, have you?
>> > >
>> > > Just an update for the list -- Robyn and I are setting up a call with
>> > > our ASU contact next Wednesday.  Sorry for the delay due to this
>> > > week's Red Hat Summit event.
>> >
>> > Thanks for the update
>>
>> One more update -- due to a scheduling conflict, the call was moved
>> until this afternoon (Thursday, 4pm EDT/1pm PDT).  I'll give a more
>> substantial update within 24 hours after that call.
>
> Call went well!  ASU seems generally enthused about working with us.
> They know we are on a tight deadline to start advertising.
> Fortunately, not only were faculty contacts present, but also someone
> responsible for IT/infrastructure and networking at ASU.  SCORE!
>
> The CSE department cannot reliably provide classroom space for Monday
> Jan. 31.  Nothing looks particularly bad for Saturday-Sunday
> Jan. 29-30, though.  We can still get the Memorial Union space for
> Jan. 31, which will cost us some money, but not much (IIRC,
> significantly under $1K for an assortment of rooms for one day.)
>
> The three critical path items we need done:
>
> * ASU: Locate specific classrooms for Jan. 29-30.
>
> * ASU: Talk to their ISP, Qwest, to assess what they can provide for
>  wifi infrastructure, and how much it will cost.  They know we need
>  it to work at the classrooms Sat-Sun, and at MemU on Monday.
>
> * Robyn: Reserve MemU space through our ASU LUG contacts.
>
> We expect to have all the above information complete and in hand by
> Wednesday July 7, which I made clear to everyone involved in what I
> hope was the nicest possible way. :-)
>
> POSSIBLE BIG ISSUE:
>
> * WIFI, WIFI, WIFI.  We have to know what this costs.  If it's a
>  really big bill, like $3K, Max Spevack must tell me directly, "Paul,
>  the FUDCon NA budget now has an extra $3K just for bandwidth."  I
>  don't want that cost to impact our ability to bring in community
>  members.
>
> POSSIBLE SMALL ISSUES:
>
> * SPACE FOR BARCAMP ORGANIZATION ON DAY 1.  The buildings we'll be at
>  don't have any auditorium that will seat more than about 100 people.
>  That either means a really cramped BarCamp opening hour, or we need
>  to improvise.  I think we can manage the latter, but we should let
>  the community know what to expect early! ;-)
>
> * KEYNOTE AT END OF SESSIONS.  If the above ends up a problem, we
>  could simply have the new FPL, Jared Smith, talk for 5-10 minutes at
>  FUDPub on Saturday night.  Short and sweet and hopefully
>  inspirational.  (You won't have Frields to kick around anymore!)
>
> All in all, though, the call went well and things are looking pretty
> good for Tempe right now.  I told everyone on the call by next week I
> wanted to be able to say "Go" and make announcements to the community
> with a location, date, and wiki page.
>
> --
> Paul W. Frields                                http://paul.frields.org/
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>  http://redhat.com/   -  -  -  -   http://pfrields.fedorapeople.org/
>          Where open source multiplies: http://opensource.com
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>

So are we still looking at 3 days or going to 4?

As soon as you get the dates I will start working on the airline discounts.

Steven