Tempe FUDCon update: Booked Monday rooms at ASU Memorial Union

[Robyn Bergeron]

I have no objections either - sadly, I was gone all week and failed to
read this bucket.

I have the contract from the hotel - unfortunately, she sent it to me
in .docx format, so I need to figure out a place to convert that from,
well, "the dark side into the light!". :)

If anyone would like to volunteer that service to me, let me know. ;)

-Robyn

On Thu, Jul 22, 2010 at 4:54 AM, Steven M. Parrish <smparrish at gmail.com> wrote:
> On 07/21/10 at 09:26am, Paul W. Frields wrote:
>> On Wed, Jul 14, 2010 at 09:19:23AM -0700, Robyn Bergeron wrote:
>> > I am pleased to report in that after much running around by Adam
>> > McCullough of ASU - he had to obtain signatures and so forth to
>> > reregister ASULUG as a university organization ahead of fall starting
>> > to be able to book rooms in the spring - we have some rooms -more or
>> > less- booked at ASU's Memorial Union.
>> >
>> > Here's the more or less detail: The room requests have been submitted,
>> > and will be processed by either the end of this week or very very
>> > early next week.  The only detail excluding us from the rooms is if
>> > they are already booked; I, however, using the power of the internets,
>> > looked at what rooms were already on the MU calendar for booking, and
>> > the rooms requested are NOT BOOKED.
>> >
>> > Here are the rooms I have requested.  Since we are a
>> > university-sponsored event with no admission costs, we qualify for
>> > "Category I" pricing, meaning, the rooms are very cheap, and we don't
>> > have to pay random "set-up" fees, or pay for things like microphones,
>> > etc.  Listed below is the room name, capacity (in parentheses), and
>> > the cost to rent it for the day (next to the dollar sign).  Also, we
>> > can drop the rooms if we decide we don't need this many; some rooms
>> > can be configured differently.  (Also, in the event that the details
>> > about the Brickyard don't pan out, we can drop them altogether if
>> > necessary.)
>> >
>> > We will get more details soon, but at this moment I know that we do
>> > not have a deposit due till either 60 or 30 days prior to the event.
>> > (The university page with this detail seems to be MIA at the moment,
>> > sadly.)
>> >
>> > Navajo (30) $70
>> > Apache (30) $70
>> > Mohave (66) $90
>> > La Paz (east and west, 48 - or can be split into two rooms of 24) $90
>> > total ($45 each)
>> > Gila (30) $70
>> > Graham (30) $70
>> >
>> > More details on the rooms themselves, including capacity,
>> > configuration, as well as the map of where they are located is on page
>> > 2 of this document:
>> > http://www.asu.edu/studentaffairs/mu/events/docs/secondFloor_emsFeatures.pdf
>>
>> Update regarding the classroom space at Brickyard Artisan Square,
>> which we'll be using on Saturday and Sunday:
>>
>> * Jon Delany, our ASU contact, tells us that the classroom reservation
>>   process doesn't start until December 3rd.  That's a long way off,
>>   and very close to the event, and the process doesn't grant
>>   exceptions.
>>
>> * However, Jon and the person responsible for reservations at ASU
>>   confirmed that classroom space there is almost never in use.  Jon is
>>   continuing to work with them to do two things:  (1) ensure that we
>>   will get dibs on appropriate space there, and (2) create a backup
>>   plan for us, using the building administrative space.
>>
>> * I've also asked Jon about whether this December opening is only for
>>   student groups, and whether there's an earlier opening for reserving
>>   space for a faculty-sponsored event.
>>
>> I'm not nearly as concerned about the classroom space as I was about
>> the network infrastructure (which has turned out well, at least as far
>> as we can tell in advance).  I do believe, given the correspondence,
>> that we can safely commit at this point to the ASU space.
>>
>> I believe that we should be able to announce the event before the week
>> is out.  Are there any objections to doing that?
>>
>> --
>> Paul W. Frields                                http://paul.frields.org/
>>   gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233  5906 ACDB C937 BD11 3717
>>   http://redhat.com/   -  -  -  -   http://pfrields.fedorapeople.org/
>>           Where open source multiplies: http://opensource.com
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>
> No objections here.  I'll finish getting the wiki updated with the
> travel discount info later today.
>
> --
> Steven M. Parrish
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