Announcement imminent - Lodging

Tue Jul 27 16:13:27 UTC 2010

Hello!

is there no possibility to get a hotel that is affordable, not so close to
the event, and hire a shuttle service group?

I remember that this was done in Brazil, and we've done a lot in Venezuela
and the end, bill comes cheaper.

Likewise there is no apartment-style rooms? maybe more than 5 people?

2010/7/27 inode0 <inode0 at gmail.com>

> On Tue, Jul 27, 2010 at 8:39 AM, Paul W. Frields <stickster at gmail.com>
> wrote:
> > On Mon, Jul 26, 2010 at 04:54:49PM -0400, Paul W. Frields wrote:
> >> Robyn has forwarded a contract with the hotel for rooms.  We are
> >> trying to work out some details on that contract so that we're not
> >> stuck with a bill we can't pay, but (ironically?) one of the things we
> >> could use is a growing list of out of staters that tells us we can
> >> make a specific minimum (like 35, 40, or 50 rooms).
> >>
> >> ...snip...
> >>
> >> What do you guys think?
>
> Here is a bit of my thinking. 35 rooms would cost the project just
> about its entire normal FUDCon budget.
>
> I was thrilled to find a flight for under $300 - rare from my
> location. So I did a quick search of hotels near ASU and the closest
> one was Twin Palms which I could book for $411 for three nights
> combined with my flight. It sits on the south edge of campus a couple
> blocks from the union and has 24 hour airport shuttle service. It
> doesn't have all the shops and recreation facilities but I won't be
> spending any time at those anyway.
>
> It may well not be suitable for the main FUDCon hotel. I have no idea
> how many rooms are available. The biggest downside to me is that while
> it is close to central campus it is not close to the Mission Palms so
> going from one hotel to the other at night would be inconvenient.
>
> >>
> >> ...snip...
> >>
> >> https://fedoraproject.org/wiki/FUDCon:Tempe_2011
> >
> > We need to be very cognizant of is the lodging costs for FUDCon Tempe
> > 2011.  They're significantly higher than in previous FUDCon events.
> >
> > Decent hotels (not luxurious, just decent) are not cheap in the
> > Phoenix area in winter.  Just as our own contributors really wanted to
> > go somewhere warmer for a winter FUDCon, so does everyone else in the
> > USA!  That means the hotel costs are higher.  Rooms at the hotel where
> > we're looking at a contract are $165/night + fees + taxes, which comes
> > to almost exactly $200/night total.
> >
> > Even at that rate, we are getting a *significant* discount from
> > published rates (which start around $229), and this hotel has
> > advantages, such as proximity to our FUDCon location, and plentiful
> > transportation options on grounds.  All our other options would have
> > required transportation costs that would have eliminated any of the
> > cost savings.  Some of them would have been *more* expensive once you
> > counted those costs.
>
> Twin Palms has free transportation to/from the airport and anywhere
> else within a 3 mile radius of the hotel. It is within easy walking
> distance to campus. But as noted above, it may have other drawbacks
> that make it not suitable.
>
> > When we announce, we'll take great pains to let people know that we
> > want them to stay with the whole group at the hotel.  That helps us
> > achieve our minimum block.  If anyone needs subsidies to make that
> > happen, they should ask (privately is fine).  We will be *happy* to
> > make it possible for people to come to FUDCon!  We don't want to find
> > out later that someone "would have, could have, should have" come if
> > only they'd known we could help them make that happen.
> >
> > No one should think they shouldn't ask for subsidies, or that they're
> > somehow taking money away from other people in doing so.  Everyone
> > who's involved in planning knows it's tough to break loose the full
> > costs for a FUDCon, on top of all the $REAL_LIFE expenses we all
> > have.  We want to help, and Max Spevack has already said he can commit
> > some extra funds to make sure we can do so.
>
> Yeah, the advantages of everyone staying at the same hotel are huge.
> Was the Twin Palms considered and rejected as a main conference hotel?
> I'm curious because looking as a single traveler it seems cheaper and
> almost ideally situated.
>
> John
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