FUDCon Planning Meeting today - I'll be out, most likely

[Robyn Bergeron]

Hi Folks,

I know there's a meeting today, but I'm unavailable (barring mystical
interwebz access from above).  So I thought I'd give a quick update
and some thoughts:

1) I know we've all been waiting for ASU meal information, and I'm
supposed to talk with her on the first (which is today) or later in
the week. I've asked for (a) the new catering menu (which is what has
held us up), as well as estimates based on the new menu for
breakfasts, lunch, and FUDPub dinner, for varying sizes of crowds.

2) Now that F14 is about out the door (one more day!) I think it will
free up a bit of time for some folks to help out with some of the
materials we'd like to give to people when they arrive at the hotel.
My main concern is that we get things like addresses / maps / etc. put
together so that if we need the design team to help us out, we're not
burying them at the last second, or we're not burying ourselves at the
last second with "wow, we need to pull together a lot of stuff!."  I
know there is a "welcome packet" ticket
(https://fedorahosted.org/fudcon-planning/ticket/50) - I think it
would be good to start breaking this into chunks and assigning the
ticket to different folks each week to complete certain bits.

3) I think Nov. 1 was the last day to book hotel rooms.  How is our
list looking? Do we have people who still need hotel? Paul, I saw in
your email to the list, if we need to have more of a block that we
would have to guarantee that?   How would that work? Can we up the
block like... 5 rooms at a time? I think we should bang the drum on
the "please update your information on the wiki about if you have
booked hotels yet" stuff also. Not to mention the "pipe up if you
didn't book it" thing. :) (See mail at
http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-October/001363.html)

4) Regarding my action items from last week:
* The design team is doing FUDCon Tempe shirts for the next design
bounty.  (See http://meetbot.fedoraproject.org/fedora-design/2010-10-26/fedora-design.2010-10-26-19.00.log.html).
Mo had wanted to post it sooner, but was swamped with the new (and
awesome) fp.o site last week. I'm sure she'll be getting to posting it
as soon as humanly possible, and the design list has already seen a
bunch of designs posted.
* Herlo and I have still not gotten together on the prospectus. I will
try and rectify this today with him and set a firm date / time. :)

That's it. I promise. :D

-Robyn