[fudcon-planning] #64: Need to determine alcohol arrangements for FUDPub

[fudcon-planning]

#64: Need to determine alcohol arrangements for FUDPub
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 Reporter:  rbergero           |       Owner:  rbergero                             
     Type:  Task               |      Status:  new                                  
 Priority:  blocker            |   Milestone:  Tempe 2011: FUDPub logistics complete
Component:  FUDCon Tempe 2011  |    Keywords:  na-meeting                           
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 We will likely be using Pourmasters for FUDPub (per approval at upcoming
 meeting).  The proposal is for them to provide the following, for a period
 of 5 hours (or less), at 3.25/person attending, with 2 bartenders:

 Complete Beverage Service: Bartender(s), Bar(s), Coke, Diet Coke, Sprite,
 Bottled Water, Tonic & Club Soda; Orange, Grapefruit & Cranberry Juice;
 Margarita Mix; Lemons & Limes; Ice; 9oz & 12oz Plastic Cups; Napkins; Stir
 Sticks; Plastic Tubs; Basic Bar Supplies.

 (Note that this is a good deal for all involved, since buying a bottle of
 can of coke from ASU catering can run $1 each and up.)

 Contact info for pourmasters: Use the phone number on their website,
 pourmasters.com. Our contact is Dave, the owner, dave at pourmasters dot
 com.

 Gratuity is not included. We can opt to either have tip jars, include a
 flat 20% gratuity, or pay them gratuity in full on day of service.

 Invoice will be sent approximately one week before FUDPub, with option to
 pay via card or check. Needs to be paid, if not in advance, on day of
 service.

 Pourmasters is already on file with assorted campus departments (catering,
 ASU PD) with the appropriate insurance information.

 With this service, we can provide the alcohol. Dave gave me an
 approximation of how much alcohol we would need for an event with 200
 people.

 Vodka: 4 1.5L bottles
 Rum: 2 1.5L bottles
 Gin: 2 1.5L bottles
 Bourbon: 2 1.5L bottles
 Tequila: 2 1.5L bottles
 Scotch: 2 750ml bottles (possibly 2 different kinds).

 Beer: 10 cases of beer (24 bottles/case). He recommended 3 or 4 types.
 This will probably be a fun battle to choose. :)

 Wine: 2 cases of wine (recommends 12 bottles each of white and red, which
 seems a bit much based on our demographics, but we could always return
 unopened alcohol.)

 Estimated costs coming soon.

 We have two options: We can either pay for all the alcohol - or we can
 round up the people who want to drink alcohol and get them to pony up a
 donation towards that cause (would probably be in the 10-20$ range,
 nothing extravagant).

 Any leftover alcohol can either be returned or given to someone who is of
 age and lives in the local area. :D

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FUDCon event planning