budget for premier fedora events

[David Nalley]

On Mon, Feb 21, 2011 at 4:02 PM, Max Spevack <mspevack at fedoraproject.org> wrote:
> Hi everyone,
>
> Part of the small role that I play in the larger and global FUDCon and
> FAD planning process is to make sure that we have sufficient budget for
> FUDCons and FADs, and to make sure that budget is well-allocated.
>
> We've just finished up one fiscal year (from Red Hat's point of view)
> and we're getting started on another.  It's worth taking a moment for us
> to look at how much money we spent on FUDCons last year, and what our
> plans are for the coming year.
>
>     * $33,300 -- FUDCon Tempe 2011
>     * $25,465 -- FUDCon Santiago 2010
>     * $22,020 -- FUDCon Zurich 2010
>     * $1,605 -- FUDCon Panama 2011
>
> That's about $82k spent for FUDCons.
>
>     * $5,340 -- Fedora Ambassador Day North America 2010
>     * $1,645 -- FAD EMEA 2010
>     * $1,530 -- Marketing FAD 2010
>     * $1,300 -- FAD Pune 2010
>     * $460 -- Etherpad FAD
>     * $315 -- FAD FOSDEM 2011
>
> That's about $10k spent on FADs.
>
> All data from https://fedoraproject.org/wiki/Accounting
>
> ===
>
> This coming fiscal year (March 2011 - February 2012), we have $90k set
> aside for FUDCons and FADs.
>
> The key difference is that it is our goal to hold *four* FUDCons and not
> *three* in the coming fiscal year: Panama, EMEA, NA, India.
>
> In order to still set aside about $10k for FADs, that means we need to
> be pretty good about planning all of our FUDCons to fit into a total
> budget of $80K USD.
>
> In order for that to work, we need to be fair with the distribution of
> the budget, and also take into account the strength of the dollar in
> different regions of the world.
>
> As a general rule of thumb, I'm thinking that FUDCon organizers should
> consider this breakdown:
>
> NA -- $25k USD or lower
>
> EMEA -- depends on the location of FUDCon.  In the Euro area, $25k or
> lower.  Outside of the Euro area, hopefully we could do a FUDCon for
> $20k or lower.
>
> Panama -- $15k USD - $20k USD, hopefully a bit closer to $15k.  Is there
> an easy place where we can currently see the budget plans for this
> FUDCon?
>
> India -- same as Panama.
>
> Thoughts and comments?
>
> Thanks,
> Max
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>

Max:

Just for clarification:

Does the figure for FUDcon Tempe include the amounts from our
'external' sponsors Google and RackSpace? (I'm all for additional
external sponsors, but just want to ensure expectations are proper,
e.g if what we did was really in the 38-40k range then 25k (assuming
worst case of no external sponsors) will be a significant change)

Thanks!

David Nalley