FUDCon Panama - status, questions, budget, and more!

[Robyn Bergeron]

On 05/16/2011 06:07 AM, Jared K. Smith wrote:
> On Mon, May 16, 2011 at 7:10 AM, Robyn Bergeron<rbergero at redhat.com>  wrote:
>> * Travel subsidies.  To the best of my ability, I've added up the
>> already-paid FUDCon airfares and costs of lodging.  The airfares include
>> the tickets that Jared has purchased, which are reflected on his FUDCon
>> travel subsidies spreadsheet, as well as airfares that I have received
>> costs for which Max purchased, which are not yet showing in Jared's
>> spreadsheet.   I have also noted in the spreadsheet the estimated costs
>> (from a travel site that has current prices) of 3 as-of-yet unpaid
>> travel costs for 3 sponsored attendees. (Tickets #74, #81, and #130.)
>>
>> The total amount used from the FUDCon LATAM budget thus far is
>> approximately $12,296.
> I updated the spreadsheet early this morning with the actual costs of
> all the tickets I purchased, and gave Robyn the ability to edit the
> spreadsheet, as it sounds like she has updated numbers from Max.
>
> Note that I haven't yet purchased a ticket for Itamar, as we're very
> close to going over our $10k USD travel budget, and I wanted to get
> the tickets which were approved earlier (closer to Panama) tickets
> completed first.  I updated Itamar's ticket (#81) to reflect that.
> Hopefully by today we'll know exactly where we stand on the other
> tickets, and can make a determination on the other tickets.
>
>> Please keep in mind that this budget amount does not include food for
>> FUDPub, or any type of breakfast.  We need to figure out AS SOON AS
>> POSSIBLE how much these will cost and get them ordered if we intend to
>> have them.
> We discussed these items in Friday's planning meeting -- you should be
> able to find the exact numbers in the meeting minutes.
Yes, I was there :)

Ticket #77 is the ticket for breakfast/danish. The only discussion of it 
in the meeting was that potty was going to upload the quote, there was 
no discussion of what the actual quote was.  Now that I'm looking at the 
ticket, there are multiple options presented, and one of them needs to 
be chosen.

Ticket #157 is the ticket for FUDPub.  The only discussion of food for 
fudpub in the planning meeting was that "food is an option" - it is not 
included in the cost of FUDPub. Cost of food was not discussed. Now that 
we have the menus uploaded for FUDPub, someone needs to make the 
decision about how much food to order, and figure out how much it is 
going to cost, if we are choosing to have food for FUDPub. Additionally, 
the agreement attached to the ticket states that it needs to be ordered 
4 days beforehand, so it needs to be decided fairly soon.

-Robyn

> --
> Jared Smith
> Fedora Project Leader
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