FUDcon LATAM Changes

Fri May 18 18:57:32 UTC 2012

Here you have the logs of today meeting. Next one will be on May 25 at 18UTC

<zodbot> Meeting ended Fri May 18 18:55:28 2012 UTC. Information about
MeetBot at http://wiki.debian.org/MeetBot .
<zodbot> Minutes:
http://meetbot.fedoraproject.org/fudcon-planning/2012-05-18/fudcon-planning.2012-05-18-18.03.html
<zodbot> Minutes (text):
http://meetbot.fedoraproject.org/fudcon-planning/2012-05-18/fudcon-planning.2012-05-18-18.03.txt
<zodbot> Log:
http://meetbot.fedoraproject.org/fudcon-planning/2012-05-18/fudcon-planning.2012-05-18-18.03.log.html
<zodbot> Please remember to CC: meetingminutes at lists.fedoraproject.org on
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2012/5/17 María Leandro <tatica at fedoraproject.org>

> The FUDCon Venezuela team has pushed as hard as possible to make it
> possible to hold FUDCon at Margarita Island, however, several complications
> have made this goal difficult to achieve.  The prices for hotel rooms have
> increased dramatically, major sponsors have declined to help with an event
> so far from their offices, and the local team has been too far from the
> island to be efficient in their organization. In order to still have a
> FUDcon at Venezuela inside the time-frame for LATAM (June to August), I
> would like to propose the following changes:
>
> ======== New Location ========
> Move FUDcon to the city of Valencia. Valencia is the capital city of
> Carabobo State, and the third largest city of Venezuela. The Valencia
> airport, Arturo Michelena International Airport (VLN), is the nation's
> third busiest. It is served by all major Venezuelan airlines. For more
> information about Valencia, please check
> http://en.wikipedia.org/wiki/Valencia,_Carabobo,_Venezuela.
>
> Some of the reasons to choose Valencia as alternative city are:
>
>
> * More local participation: This new location will make it easier to bring
> people from the mainland of Venezuela and from several colleges in the five
> nearby states using local resources.  The city of Valencia has 26 local
> colleges.
> * Less expensive location: Hotels are WAY less espensive in Valencia.
> Because of the travel season, the preferred hotels in Margarita have
> dramatically increased their prices, and the increase in price would make
> it difficult to provide subsidies for a large number of participants.
> * Easier logistics: The logistics of trying to get a large number of
> participants from the mainland to Margarita Island was substantial, and
> weighed heavily in the decision to move the event to Valencia.  Members of
> the organizing team live much closer to Valencia, and they can use
> volunteers from other communities that have been helping with previous free
> software events to make easier work of the planning and organization.
>
> ======== New Date ========
> FUDcon LATAM has suffered several changes in dates, mostly due to the fact
> that every date we had selected collided with other international events
> that involved several of our attendees. In order to try to please as many
> people as we can, we have already changed the event dates two times. This
> has brought some issues.
>
> Changing locations will be a huge challenge. However, since there is a
> strong local team in the Valencia area, things will be much easier. The new
> (and final) dates for FUDcon LATAM 2012 will be 23-24-25 August (and 26 for
> those who want to spend a FUDpub at Beach - Yes, we will still have an
> optional day at the beach).  I would have liked to pick the last week of
> August, however, some people will want to attend LinuxCon, which will be
> held from August 29-31.  I feel that moving the event to August will allow
> for better preparation and organization of the event, and allow for greater
> local participation.
>
>
> ========== Call for Help ===========
> We need your help!   We not only need people who are excited about
> attending the event, but we also need people willing to work hard to get
> all the preparations in place ahead of the event.  We plan on having weekly
> FUDCon planning meetings again, and we encourage everyone with an interest
> in helping to join the meetings and help out.  In particular, we could use
> help with:
>
> * Design: Some designs might need changes
> * Money: Call for additional Sponsor
> * Marketing: Help in spreading the word about our event
> * Organization: If you're in Venezuela, (doesn't matter if you're not part
> of Fedora team) Contact us ASAP - If you're out Venezuela, drop all your
> ideas at Wiki or through mail.
>
> ========== Travel Subsidies ===========
> As usual, there will be a limited budget available for travel subsidies.
>  To requests a travel subsidy, pleast fill out a ticket in our FUDCon
> Planning Trac system at https://fedorahosted.org/fudcon-planning/newticket.
>  The FUDCon planning team will consider requests based on a number of
> criteria, including relevance to the event, how critical that request is,
> the specific deliverables it will enable, the proximity of the traveler,
> and the amount of the request.   Please note that the subsidy is intended
> to help offset the cost of travel and sleeping accomodations, but typically
> don't cover taxis, food, sightseeing, passport or visa fees, or any other
> personal expenses.  For more information on subsidies, visit
> http://fedoraproject.org/wiki/Sponsoring_event_attendees
>
>
> Travel subsidies should be filed no earlier than 21 May 2012, and no later
> than 17 June 2012.
>
> ========= Next FUDCon LATAM Planning Meeting ===========
> Our next FUDCon Planning meeting will be held on Friday, May 18th at 18:00
> UTC in the #fudcon-planning IRC channel. We'll discuss these changes in the
> meeting and try to come to an agreement, we apreciate your support and
> understanding. We are working hard to bring you a great FUDcon in
> Venezuela.  To see that time in your local time zone, visit
>
> http://timeanddate.com/worldclock/fixedtime.html?year=2012&month=05&day=18&hour=18&min=00&sec=0
>
> I hope to see you in the meeting to discuss any questions or concerns you
> might have with these changes.  After the meeting is done and we've come to
> a consensus on the changes, we will update the wiki with the updated
> information.
>
>
> --
> tatica
> Maria Gracia Leandro
> http://www.tatica.org
> http://fedoraproject.org/wiki/User:tatica
> LinuxUser= 440285  GPG Public Key: E1CDCC56
>

-- 
tatica
Maria Gracia Leandro
http://www.tatica.org
http://fedoraproject.org/wiki/User:tatica
LinuxUser= 440285  GPG Public Key: E1CDCC56
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