FUDCon Tempe planning recap 2010-11-10

Wed Nov 10 22:49:27 UTC 2010

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2010-11-10/fudcon_tempe_planning_meeting.2010-11-10-20.01.html

Full Log: http://meetbot.fedoraproject.org/fudcon-planning/2010-11-10/fudcon_tempe_plannin
g_meeting.2010-11-10-20.01.log.html

===============================================
#fudcon-planning: FUDCon Tempe Planning Meeting
===============================================

Meeting started by rbergeron at 20:01:29 UTC. The full logs are
available at
http://meetbot.fedoraproject.org/fudcon-planning/2010-11-10/fudcon_tempe_planning_meeting.2010-11-10-20.01.log.html
.

Meeting summary
---------------
* Roll Call!  (rbergeron, 20:02:03)

* Last week's action items  (rbergeron, 20:04:33)
  * LINK:
    http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001377.html
    (rbergeron, 20:05:27)
  * jsmith is still waiting on information about lift costs from Carlos.
    (rbergeron, 20:07:26)
  * ACTION: jsmith is looking into very local / nearby ISPs that may be
    able to provide better options and can report back, rrix could help
    here too.  (rbergeron, 20:09:13)
  * ACTION: jsmith and spevack to continue booking flights and updating
    tickets as they are completed  (rbergeron, 20:12:29)
  * ASU STILL doesn'th ave new menus, so they have agreed to honor
    pricing on existing menus. I'm putting lunch things together and
    should have a firm estimate before the end of this week, so we can
    progress.  (rbergeron, 20:13:50)
  * and by "i'm" i mean I, Robyn  (rbergeron, 20:14:04)

* Hotel Situation  (rbergeron, 20:14:27)
  * The Marriott block is FILLED. New bookings are at a higher price (I
    believe $169).  (rbergeron, 20:14:48)
  * Robyn has booked an overflow hotel at the Four Points Sheraton in
    Tempe.  (rbergeron, 20:15:08)
  * LINK:
    http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001392.html
    (rbergeron, 20:15:26)
  * LINK:
    http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001397.html
    (rbergeron, 20:15:42)
  * Rate is $99 a night, and rooms are availalbe for checking in on the
    28th of Jan. and Out on Feb. 1.  (rbergeron, 20:16:09)
  * Free airport shuttle, and they will transport folks at that hotel to
    other places in their shuttle for the conference.  (rbergeron,
    20:16:31)
  * LINK:
    http://www.starwoodmeeting.com/StarGroupsWeb/res?id=1011080107&key=4DD02
    (rbergeron, 20:17:11)
  * Booking link is available.  (rbergeron, 20:17:22)
  * ACTION: rbergeron needs to add booknig link and information to Hotel
    wiki  (rbergeron, 20:17:31)

* New Meeting Time  (rbergeron, 20:17:58)
  * Meetings are now WEDNESDAYS, 2000 UTC (3pm east coast, 12pm west
    coast, 1pm arizona time.)  (rbergeron, 20:19:43)

* Tickets!  (rbergeron, 20:19:56)
  * LINK: https://fedorahosted.org/fudcon-planning/report/9
    (rbergeron, 20:20:08)

* Tee Shirts - Tickets 69 and 70  (rbergeron, 20:20:44)
  * LINK: https://fedorahosted.org/fudcon-planning/ticket/70
    (rbergeron, 20:20:58)
  * LINK: https://fedorahosted.org/fudcon-planning/ticket/69
    (rbergeron, 20:21:04)
  * the Design team has created the design bounty for this, and
    discussed it at the last meeting.  (rbergeron, 20:22:11)

* Explore possiblity for internet pipe at hotel
  (https://fedorahosted.org/fudcon-planning/ticket/19)  (rbergeron,
  20:27:54)
  * jsmith is still working on this, as previously discussed in meeting.
    (rbergeron, 20:28:08)
  * ACTION: jsmith update ticket 19 (internet pipe) with any updated
    info as soon as possible  (rbergeron, 20:30:17)

* Create Welcome Packet for Hotel Check-in
  (https://fedorahosted.org/fudcon-planning/ticket/50)  (rbergeron,
  20:31:49)
  * ACTION: rbergeron and rrix to get some food type stuff in this
    packet THIS WEEK.  (rbergeron, 20:32:47)

* Food for FUDPub (and Food in general)
  (https://fedorahosted.org/fudcon-planning/ticket/62)  (rbergeron,
  20:39:06)
  * Repeating info from earlier: ASU still has no menu, but the contact
    has indicated they'll honor current prices and menus for us.
    (rbergeron, 20:39:34)
  * Robyn has food more or less put together, is going to multiply it
    out by the Food limits and probably by some other # of people so we
    have some ideas to choose from.  (rbergeron, 20:40:05)
  * Once we have solid food estimates, we can allocate any other monies
    we have leftover.  (rbergeron, 20:40:20)
  * ACTION: rbergeron needs to find out about gratuity and tax from ASU
    and will do today.  (rbergeron, 20:40:32)

* FUDCon Prospectus (https://fedorahosted.org/fudcon-planning/ticket/47)
  (rbergeron, 20:42:36)
  * we still need this in a .pdf format.  (rbergeron, 20:42:53)
  * ACTION: rbergeron to tag herlo in email now about donig this
    (rbergeron, 20:43:06)

* ANY OTHER BUSINESS  (rbergeron, 20:43:59)

Meeting ended at 20:48:32 UTC.

Action Items
------------
* jsmith is looking into very local / nearby ISPs that may be able to
  provide better options and can report back, rrix could help here too.
* jsmith and spevack to continue booking flights and updating tickets as
  they are completed
* rbergeron needs to add booknig link and information to Hotel wiki
* jsmith update ticket 19 (internet pipe) with any updated info as soon
  as possible
* rbergeron and rrix to get some food type stuff in this packet THIS
  WEEK.
* rbergeron needs to find out about gratuity and tax from ASU and will
  do today.
* rbergeron to tag herlo in email now about donig this

Action Items, by person
-----------------------
* jsmith
  * jsmith is looking into very local / nearby ISPs that may be able to
    provide better options and can report back, rrix could help here
    too.
  * jsmith and spevack to continue booking flights and updating tickets
    as they are completed
  * jsmith update ticket 19 (internet pipe) with any updated info as
    soon as possible
* rbergeron
  * rbergeron needs to add booknig link and information to Hotel wiki
  * rbergeron and rrix to get some food type stuff in this packet THIS
    WEEK.
  * rbergeron needs to find out about gratuity and tax from ASU and will
    do today.
  * rbergeron to tag herlo in email now about donig this
* rrix
  * jsmith is looking into very local / nearby ISPs that may be able to
    provide better options and can report back, rrix could help here
    too.
  * rbergeron and rrix to get some food type stuff in this packet THIS
    WEEK.
* **UNASSIGNED**
  * (none)

People Present (lines said)
---------------------------
* rbergeron (95)
* jsmith (16)
* zodbot (8)
* rrix (0)

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