On-site / local purchases for Cusco - need info!

[Itamar Reis Peixoto]

On 09/12/2013 06:25 AM, Robyn Bergeron wrote:
> Hi guys,
> 
> I know there is a need to get cash down to Peru to do some advance
> purchases.
> 
> As you know this is kind of painful - we can't use paypal because it
> doesn't work there, and more importantly, sending money in advance (in
> other words, not as a reimbursement, because there is no receipt yet) to
> someone who isn't the actual vendor is pretty much entirely against all the
> rules of what I can do at Red Hat.
> 
> That said, I'm trying to come up with some solutions to address the needs;
> I had a chat with Jared about this on the phone earlier tonight, and so
> we're tryign to figure out what we might be able to do between the two of
> us, since his company is also helping to sponsor the event.
> 
> Jared looks to be arriving decently in advance of the event, on the 22nd,
> and we may be able to juggle some of the advance things between the two of
> us; but there are a few details needed.
> 
> The local budget needed is outlined here:
> https://fedoraproject.org/wiki/FUDCon:Cusco_2013_budget#On_Site_Logistic_Budget
> 
> What we don't know, however, is which exact items *absolutely* have to be
> paid in advance, vs. which ones might be able to be covered by Jared via
> credit card during the extra days beforehand that he is in town.
> 
> If there are items that need a wire transfer / western union prior to that
> time, it would also be helpful to know the exact dates the money is needed
> by, because it is entirely possible that we may be able to do this more
> easily if we do multiple transfers rather than just one.
> 
> Can anyone (Alex, or if anyone else has the details) add an additional area
> to that table that shows the absolute dates of when each item will need to
> be paid, so that Jared and I can figure out a plan of sorts?
> 
> Thanks,
> -Robyn
> 

Try to be in other side for a little bit, organizing a fudcon is not a
easy task, booking a hotel for 20-30+ persons, making t-shirts for 150+
persons, paying all in advance and waiting for a reimbursement that can
take I don't know how long.