10:37 a.m.
Let us do it for you….FREE of charge.
Records Reduction, Inc. is offering FREE pickup for new customers
in January & February, 2009. In addition, we will also pull the
files from the filing cabinets and box them at NO CHARGE!
That’s right, this year you will have to touch a file to get
ready for ’09 files. It’s the perfect time for you to begin
using our services.
Scanning – This is the best solutions for files that you must
keep long term,or that require a lot of retrievals. Records
Reduction, Inc. will scan them in and provide a legal copy on
disk. You can save the files on your system and have a networked
imaging solution with no additional software.
Off site file storage – This is the most economical solution for
files that you don’t have to keep long term and for those that
are rarely retrieved.
Shredding – If you have files that no longer have to be kept, let
us pick them up and provide secure shredding. It’s also a great
solution for any documents that contain Names, Social Security
Numbers, or other identifying information. We can do large
purges, or provide secure bins for ongoing shredding.
Please call Shane Hunt @ 704-724-3313, or email
shunt(a)recordsreduction.com for more information.
www.recordsreduction.com
Electronic filing (scanning/imaging) is the best long-term
storage solution for any files that you must keep long term, or
if you do a lot of retrievals from them.
Examples include, but are not limited to:
Accounts Payable
Human Resources
Medical Charts
EOBs
Sales Files
Job Files
Accounts Receivable
Engineering Drawings
School Records
Educational Materials
Legal Files
Real Estate Files
Bill of Ladings
Workers Comp Files
Which Service is Right for You?
Document Scanning
Document scanning is perfect for files that you must store for a
long time – typically five years or greater. Also, if you have to
do many retrievals, scanning will pay for itself by increasing
efficiencies in the office. With scanning, there are no ongoing
costs. You pay once and you have a legal copy of your business
documents forever. Some examples where scanning makes sense
include Accounts Payables, Job Files, Corporate Financials,
Medical Files, Legal Files, Insurance Documents, Human
Resources, etc.
www.recordsreduction.com
Offsite Record Storage
Offsite document Storage is best for files that you do not have
to keep forever, and do very little retrievals. Records
Reduction, Inc. provides records storage, retrieval, delivery and
pick-up services for companies in the Carolinas. Records are
stored at our secure service center where our team members
retrieve boxes or individual files as requested by our clients.
Records are normally delivered the next day & emergency delivery
options are also available. We can always retrieve the file,
scan it and email or fax it to you within minutes. Records
Reduction, Inc. will become an extension to your existing file
room or storage area by providing:
- Secure, confidential document storage
- Efficient retrieval of records
- Next-day & emergency deliveries
- The highest level of customer service in the industry
We manage your records inventory through computer software
tracking system. Once records are entered into our database and
placed into storage, our customers can simply call or email and
have their files physically or electronically delivered.
www.recordsreduction.com
Ongoing, Onsite Document Destruction
Identity theft is the fastest rising crime in America. Companies
can be found liable if they do not protect information that can
be used in identity theft. You can use our secure bins for paper
that contains information that might be used for identity theft.
Many companies now use the bins for ALL of their discarded paper
- sensitive or not - simply because they know it will be
recycled. It's just another way to help protect our planet!
Records Reduction, Inc. provides FREE locked, secure containers
for thestorage of your confidential material while awaiting
destruction. The containers are attractive and fit in well with
all office environments. Our containers will segregate and secure
sensitive materials in between our service visits. The containers
are locked and can only be opened by authorized personnel,
eliminating the chance of sensitive documents being made public
or falling into the wrong hands. The locked containers will be
picked up and placed in a secure document shredding system.
In addition to paper document shredding services, Records
Reduction provides secure destruction services for X-Rays,
Computer Hard Drives, CDs, and Magnetic Media Tapes.
www.recordsreduction.com
Bulk Purge Shredding Services
Companies file away storage boxes year after year. Often, they
are kept long after their legal requirement. Shredding has
become a necessary business service to not only comply with
regulatory requirements but to protect your business, employees
and customers from identity theft. Experts recommend that you
shred most files as soon as it is legally permissible.
Records Reduction, Inc. can provide onsite or offsite secure
shredding services.
www.recordsreduction.com
eDocHealth – Electronic Medical Records Solution
Enhance Patient Care, reduce cost of operations and increase
revenues through eDocHealth.
eDocHealth is a proven medical document management solution that
instantly improves medical office document access as well as
practice workflow by electronically scanning and filing your
documents and making them accessible to your entire staff
regardless of their location. When you minimize paper-based
activity and work within a digital environment, you trim overhead
costs by reducing reliance on paper, streamline workflow with
quick access to information, and protect patient records with
strict user-control.
The burden of administrative and clinical documents in a medical
practice is considerable. Busy offices lead to inaccessible
administrative documents and charts; whether misplaced, lost, or
in use by another staff member. Physician practices continue to
seek a solution to reduce or eliminate the increasing volumes of
paper within their organizations. The optimal product would
eliminate the issues of overcrowded office space and storage
facilities as well as the problems associated with paper medical
records such as lost or misplaced patient charts, patient EOBs,
etc. Medical staff and providers demand a user friendly HIPAA
compliant solution that enhances patient care, and reduces cost
of operations while increasing revenue and generating a rapid
return on investment (ROI).
eDocHealth is a cost-effective way to meet those needs, by
automation of administrative and clinical documents management.
eDocHealth does not force you to change your office workflow,
instead, it can adapt to it or be configured for “best
operational practices”.
eDocHealth can work in conjunction with your Practice Management
software and Electronic Medical Records software (EMR/EHR). In
most cases document management solutions are better suited to
manage medical records than traditional EMR/EHR. It is a non fact
that document management solutions have near 98% implementation
success while traditional EMR/HER solutions are more challenging
endeavors.
www.recordsreduction.com
PO Box 3322, Matthews, NC 28106
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