[Ambassadors] Upcoming events and reimbursement guidelines

[Diaa Radwan]

On Mon, Nov 24, 2008 at 6:34 PM, Max Spevack <mspevack at redhat.com> wrote:
> On Mon, 24 Nov 2008, Diaa Radwan wrote:
>
>>> (a) No matter where you are in the world, we need scans of receipts for
>>> the expenses that you have at the event.  If we promise you a budget of $500
>>> and you spend $500, but only have receipts for $400, then I end up in an
>>> awkward position where I either have to say NO to the last $100, or to
>>> reimburse it out of my own pocket.  Please don't put me in that position.
>>
>> Well, in Egypt and most African countries 500$ is more than enough to host
>> an event, specially here in Egypt as we seek for a place to host us for
>> free( I am speaking based on my experience with the Egyptian GNU/Liunx
>> activities), so the expense wouldn't reach 500$ anyway unless there is rent
>> for a place, we may pay shipping tariff for the CDs and tshirst; it wouldn't
>> also reach 500$. so reimbursement for 500$ or more is really generous, but
>> it would be hard to claim. Having the smallest reimbursable amount as 500$
>> would make it hard for contributors/ambassadors. As 500$ is the average
>> salary for junior sysadmin in Egypt.
>
> $500 was just a "random example" that I pulled out of my head.  You can
> replace that number with anything.  The point is that we need receipts that
> match the costs, whatever those costs are.
>
>> Is it possible to collect more than receipt and reimburse them once to
>> more than ambassador(s) or for one ambassador for many events(,might be in
>> different quarters)? so that anyone have paid something can claim it;
>> without having problems.
>
> I'm not sure what you mean, but my goal is to make things as easy on the
> local ambassadors as possible.
>
Since any amount will be Okay there is no need for this point, what I
meant is collecting more than receipt, so that their sum would reach
500$ so we can reimburse them.

>>> (d) In any countries using Euros, we try to do all our reimbursements
>>> either through PayPal or to route them through Fedora EMEA e.V. Thanks for
>>> your attention and for all your hard work.  If there are any questions,
>>> please post them to this thread.
>>
>> What about middle east countries? most of them use US dollars as the
>> second currency and have no PayPal access, can we use the local currency/US
>> dollars, and convert the values to Euors ? or you mean that reimbursement is
>> allowed/possible for countries that uses Euros as their local currency?
>
> Now that Red Hat has an office in Dubai, we might have a much easier time
> dealing with Middle East currencies directly.  This is something I will have
> to look into.
>
> In any event, we can simply figure out the USD equivalent of whatever the
> local currency is, so it isn't a big problem.
>
> --Max
>
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