[Ambassadors] Upcoming events and reimbursement guidelines

[Rishikesh Sharma]

Thanks for your helpful guide.


Regards,
Rishikesh Sharma

On Mon, Nov 24, 2008 at 7:08 PM, Max Spevack <mspevack at redhat.com> wrote:

> Hi Ambassadors,
>
> I know we are getting close to the beginning of a new quarter, for events
> and swag budget.
>
> Several things are already in process -- Fedora 10 CDs in North America,
> for example, and some stickers that Ambassadors will be able to give out at
> events.
>
> In EMEA, we still have a bunch of tshirts that we made up earlier in the
> year, and budget for the upcoming events and Release Parties.  In LATAM,
> Rodrigo continues to do a wonderful job coordinating the Fedora presence.
>
> India has its own budget for making Swag, and we have budget set aside to
> make sure that our Ambassadors throughout APAC get the support that they
> need.
>
> There are two important things that I need everyone to be aware of:
>
> (1) I want to remind folks about our Event Report guidelines and
> recommendations.
>
> https://fedoraproject.org/wiki/FedoraEvents/ReportingGuidelines
>
> (2) I need to start being more strict regarding reimbursements, because I
> have been running into some trouble with Red Hat finance when we do any
> transfers of money that are not PayPal.  It is very hard (or sometimes
> impossible) for me to be reimbursed for these expenses, and while I'm happy
> to donate some of my own money to Fedora, you can imagine that as the
> go-between for the Fedora community and the Red Hat budget, I have to be
> very careful about making sure all my expense reports are ok, or else I'll
> get into trouble very quickly with my own personal finances.
>
> So, here are the reimbursement guidelines that need to be followed.
>
> (a) No matter where you are in the world, we need scans of receipts for the
> expenses that you have at the event.  If we promise you a budget of $500 and
> you spend $500, but only have receipts for $400, then I end up in an awkward
> position where I either have to say NO to the last $100, or to reimburse it
> out of my own pocket.  Please don't put me in that position.
>
> (b) We can reimburse anyone, anywhere in the world, with PayPal.  This is
> our preferred method of doing things, by far.  It is fast, and it causes no
> additional paperwork with Red Hat that can delay things.
>
> (c) In North America, if you cannot take PayPal, it is possible to be
> reimbursed with a personal check, but this will take a while.
>
> (d) In any countries using Euros, we try to do all our reimbursements
> either through PayPal or to route them through Fedora EMEA e.V.
>
> (e) In India, if you cannot take PayPal, reimbursement requests should go
> to Sankarshan, who is the manager of the subset of budget that we allocate
> to that region.
>
> (f) In APAC, if you cannot take PayPal, reimbursement requests should go to
> Harish, who is the manager of the subset of budget that we allocate to that
> region.
>
> (g) In LATAM, if you cannot take PayPal, reimbursement requests should go
> to Rodrigo, who is the manager of the subset of budget that we allocate to
> that region.
>
> Thanks for your attention and for all your hard work.  If there are any
> questions, please post them to this thread.
>
> --Max
>
> --
> Fedora-ambassadors-list mailing list
> Fedora-ambassadors-list at redhat.com
> https://www.redhat.com/mailman/listinfo/fedora-ambassadors-list
>
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