Tempe FUDCon update: Booked Monday rooms at ASU Memorial Union

[Paul W. Frields]

On Wed, Jul 14, 2010 at 09:19:23AM -0700, Robyn Bergeron wrote:
> I am pleased to report in that after much running around by Adam
> McCullough of ASU - he had to obtain signatures and so forth to
> reregister ASULUG as a university organization ahead of fall starting
> to be able to book rooms in the spring - we have some rooms -more or
> less- booked at ASU's Memorial Union.
> 
> Here's the more or less detail: The room requests have been submitted,
> and will be processed by either the end of this week or very very
> early next week.  The only detail excluding us from the rooms is if
> they are already booked; I, however, using the power of the internets,
> looked at what rooms were already on the MU calendar for booking, and
> the rooms requested are NOT BOOKED.
> 
> Here are the rooms I have requested.  Since we are a
> university-sponsored event with no admission costs, we qualify for
> "Category I" pricing, meaning, the rooms are very cheap, and we don't
> have to pay random "set-up" fees, or pay for things like microphones,
> etc.  Listed below is the room name, capacity (in parentheses), and
> the cost to rent it for the day (next to the dollar sign).  Also, we
> can drop the rooms if we decide we don't need this many; some rooms
> can be configured differently.  (Also, in the event that the details
> about the Brickyard don't pan out, we can drop them altogether if
> necessary.)
> 
> We will get more details soon, but at this moment I know that we do
> not have a deposit due till either 60 or 30 days prior to the event.
> (The university page with this detail seems to be MIA at the moment,
> sadly.)
> 
> Navajo (30) $70
> Apache (30) $70
> Mohave (66) $90
> La Paz (east and west, 48 - or can be split into two rooms of 24) $90
> total ($45 each)
> Gila (30) $70
> Graham (30) $70
> 
> More details on the rooms themselves, including capacity,
> configuration, as well as the map of where they are located is on page
> 2 of this document:
> http://www.asu.edu/studentaffairs/mu/events/docs/secondFloor_emsFeatures.pdf

Update regarding the classroom space at Brickyard Artisan Square,
which we'll be using on Saturday and Sunday:

* Jon Delany, our ASU contact, tells us that the classroom reservation
  process doesn't start until December 3rd.  That's a long way off,
  and very close to the event, and the process doesn't grant
  exceptions.

* However, Jon and the person responsible for reservations at ASU
  confirmed that classroom space there is almost never in use.  Jon is
  continuing to work with them to do two things:  (1) ensure that we
  will get dibs on appropriate space there, and (2) create a backup
  plan for us, using the building administrative space.

* I've also asked Jon about whether this December opening is only for
  student groups, and whether there's an earlier opening for reserving
  space for a faculty-sponsored event.

I'm not nearly as concerned about the classroom space as I was about
the network infrastructure (which has turned out well, at least as far
as we can tell in advance).  I do believe, given the correspondence,
that we can safely commit at this point to the ASU space.  

I believe that we should be able to announce the event before the week
is out.  Are there any objections to doing that?

-- 
Paul W. Frields                                http://paul.frields.org/
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