Tempe FUDCon update: Booked Monday rooms at ASU Memorial Union

[Steven M. Parrish]

On 07/21/10 at 09:26am, Paul W. Frields wrote:
> On Wed, Jul 14, 2010 at 09:19:23AM -0700, Robyn Bergeron wrote:
> > I am pleased to report in that after much running around by Adam
> > McCullough of ASU - he had to obtain signatures and so forth to
> > reregister ASULUG as a university organization ahead of fall starting
> > to be able to book rooms in the spring - we have some rooms -more or
> > less- booked at ASU's Memorial Union.
> > 
> > Here's the more or less detail: The room requests have been submitted,
> > and will be processed by either the end of this week or very very
> > early next week.  The only detail excluding us from the rooms is if
> > they are already booked; I, however, using the power of the internets,
> > looked at what rooms were already on the MU calendar for booking, and
> > the rooms requested are NOT BOOKED.
> > 
> > Here are the rooms I have requested.  Since we are a
> > university-sponsored event with no admission costs, we qualify for
> > "Category I" pricing, meaning, the rooms are very cheap, and we don't
> > have to pay random "set-up" fees, or pay for things like microphones,
> > etc.  Listed below is the room name, capacity (in parentheses), and
> > the cost to rent it for the day (next to the dollar sign).  Also, we
> > can drop the rooms if we decide we don't need this many; some rooms
> > can be configured differently.  (Also, in the event that the details
> > about the Brickyard don't pan out, we can drop them altogether if
> > necessary.)
> > 
> > We will get more details soon, but at this moment I know that we do
> > not have a deposit due till either 60 or 30 days prior to the event.
> > (The university page with this detail seems to be MIA at the moment,
> > sadly.)
> > 
> > Navajo (30) $70
> > Apache (30) $70
> > Mohave (66) $90
> > La Paz (east and west, 48 - or can be split into two rooms of 24) $90
> > total ($45 each)
> > Gila (30) $70
> > Graham (30) $70
> > 
> > More details on the rooms themselves, including capacity,
> > configuration, as well as the map of where they are located is on page
> > 2 of this document:
> > http://www.asu.edu/studentaffairs/mu/events/docs/secondFloor_emsFeatures.pdf
> 
> Update regarding the classroom space at Brickyard Artisan Square,
> which we'll be using on Saturday and Sunday:
> 
> * Jon Delany, our ASU contact, tells us that the classroom reservation
>   process doesn't start until December 3rd.  That's a long way off,
>   and very close to the event, and the process doesn't grant
>   exceptions.
> 
> * However, Jon and the person responsible for reservations at ASU
>   confirmed that classroom space there is almost never in use.  Jon is
>   continuing to work with them to do two things:  (1) ensure that we
>   will get dibs on appropriate space there, and (2) create a backup
>   plan for us, using the building administrative space.
> 
> * I've also asked Jon about whether this December opening is only for
>   student groups, and whether there's an earlier opening for reserving
>   space for a faculty-sponsored event.
> 
> I'm not nearly as concerned about the classroom space as I was about
> the network infrastructure (which has turned out well, at least as far
> as we can tell in advance).  I do believe, given the correspondence,
> that we can safely commit at this point to the ASU space.  
> 
> I believe that we should be able to announce the event before the week
> is out.  Are there any objections to doing that?
> 
> -- 
> Paul W. Frields                                http://paul.frields.org/
>   gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233  5906 ACDB C937 BD11 3717
>   http://redhat.com/   -  -  -  -   http://pfrields.fedorapeople.org/
>           Where open source multiplies: http://opensource.com
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No objections here.  I'll finish getting the wiki updated with the
travel discount info later today.

-- 
Steven M. Parrish
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