FUDCon Tempe budget update

[Robyn Bergeron]

On 11/29/2010 01:30 PM, Paul W. Frields wrote:
> On Mon, Nov 29, 2010 at 11:00:07AM -0700, Robyn Bergeron wrote:
>> On 11/29/2010 09:49 AM, Max Spevack wrote:
>>> Hi FUDcon Tempe organizers,
>>>
>>> I had a chance to get all caught up on Community Architecture team
>>> expenses over the Thanksgiving weekend, and here's where we stand for
>>> FUDCon Tempe.
>>>
>>> The sum total of expenses that I've either paid for myself, or of
>>> expense reports coming from folks like Paul and Jared that were
>>> transferred to the Community budget is currently $11,590.
>>>
>>> Robyn -- I know there's still some more plane tickets that need to be
>>> purchased, but when we talked about that last week, it seemed like the
>>> list of tickets in the trac instance and the actual airfare requirements
>>> didn't match up.
>>>
>>> What still needs to be bought?  Or am I just missing something obvious?
>> The obvious thing you are missing is the email from me that I promised
>> to you last week :)
>>
>> I need to sort through the tickets - I'm not sure why, but I think Jared
>> and Paul were closing tickets after people had their subsidies approved
>> (since the ticket was to *approve* them, not necessarily to keep track
>> of whether or not their airfare had been purchased.)
>>
>> Actually, it seems to me as though we should either make a concrete
>> decision as to whether or not re-opening tickets for folks who were
>> approved for subsidies, but may not have had their airfares purchased,
>> is a good idea, or not what we want to do.
>>
>> Jared, Paul - you've mostly been wrangling these tickets for these
>> folks.  Should we reopen those tickets? Or... ?
> I think at some point the process changed, and I didn't change the
> Trac tickets to match what was pending in the spreadsheet.  That
> shouldn't have unduly affected the purchase of tickets, because I
> clearly let everyone (with a credit card that is) :-) know that we
> were using the spreadsheet as the master record of approved people to
> buy for.
>
> It won't take me but a few minutes to set the trac in order.  I'll
> reopen the tickets for people who, according to the spreadsheet, are
> still awaiting airfare purchase.  I'll set their milestones to a
> spending milestone, so they can be accurately tracked.  Does that
> sound kosher?

I think that works. And then, for any further outstanding subsidy 
requests we may be able to fulfill, instead of closing those tickets, we 
should also change their milestone, correct?