[Ambassadors] Fedora Budget.next -, https://fedoraproject.org/wiki/Budget.next

[Zacharias Mitzelos]

On Fri, Nov 6, 2015, at 01:20 AM, Matthew Miller wrote:
> On Thu, Nov 05, 2015 at 03:01:45PM -0500, Remy DeCausemaker wrote:
> > > 2) it lists Quarterly Budgets, so if we are under budget on one
> > > quarter do we keep that money or (use it or lose it) is it lost?
> > No. The only "use it or lose it" window, as far as I know is on a Fiscal
> > year basis (March to February), not a quarterly basis.
> 
> I got the impression at the call we had with Ruth that there's also a
> half-year checkpoint now where things should be spent by the end of
> August. Did I misunderstand that?
> 
> That said, we _don't_ want to lose it when we get to the either that
> point or the end overall, so the quarterly checkpoints give us an
> opportunity to re-allocate. If the region doesn't have a specific good
> use for unspent funds at that point, we can apply it to somewhere that
> does (either a need in another region or a non-regional request).

Checking the budget every quarter seems like a good idea, as we could
have a better overview of how we have been doing so far. But at least in
the EMEA, some people when they get funding approval to participate in
events, they submit their receipts for reimbursement after several
months, and as a result we get mixed up when re-allocating funds.

So I would propose if we are going to revise the regional budgets every
quarter to re-allocate unspent funds, then we should toughen the process
of reimbursement and ask for people to submit receipts(along with event
reports, etc) within for eg. 2 weeks after the event takes place.

Zacharias