[Ambassadors] Fedora Budget.next -, https://fedoraproject.org/wiki/Budget.next
award3535 at tds.net
Fri Nov 6 01:10:12 UTC 2015
I do have a question, who votes to re-allocate unspent funds?
I could see some problems with re-allocation if the region is over ruled
by another region
On 11/5/2015 6:57 PM, Zacharias Mitzelos wrote:
> On Fri, Nov 6, 2015, at 01:20 AM, Matthew Miller wrote:
>> On Thu, Nov 05, 2015 at 03:01:45PM -0500, Remy DeCausemaker wrote:
>>>> 2) it lists Quarterly Budgets, so if we are under budget on one
>>>> quarter do we keep that money or (use it or lose it) is it lost?
>>> No. The only "use it or lose it" window, as far as I know is on a Fiscal
>>> year basis (March to February), not a quarterly basis.
>> I got the impression at the call we had with Ruth that there's also a
>> half-year checkpoint now where things should be spent by the end of
>> August. Did I misunderstand that?
>> That said, we _don't_ want to lose it when we get to the either that
>> point or the end overall, so the quarterly checkpoints give us an
>> opportunity to re-allocate. If the region doesn't have a specific good
>> use for unspent funds at that point, we can apply it to somewhere that
>> does (either a need in another region or a non-regional request).
> Checking the budget every quarter seems like a good idea, as we could
> have a better overview of how we have been doing so far. But at least in
> the EMEA, some people when they get funding approval to participate in
> events, they submit their receipts for reimbursement after several
> months, and as a result we get mixed up when re-allocating funds.
> So I would propose if we are going to revise the regional budgets every
> quarter to re-allocate unspent funds, then we should toughen the process
> of reimbursement and ask for people to submit receipts(along with event
> reports, etc) within for eg. 2 weeks after the event takes place.
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