fudcon-planning February 2011

fudcon-planning@lists.fedoraproject.org

20 participants
57 discussions

[fudcon-planning] #65: Pay hotel bill for all sponsored people
by fudcon-planning 21 Feb '11

21 Feb '11

#65: Pay hotel bill for all sponsored people -------------------------------+-------------------------------------------- Reporter: pfrields | Owner: jsmith Type: Task | Status: new Priority: normal | Milestone: Tempe 2011: Hotel checkout Component: FUDCon Tempe 2011 | Keywords: -------------------------------+-------------------------------------------- Ensure that all room costs are handled for sponsored individuals by checkout on 02/01/2011. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/65> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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FUDCon Panama meeting recap 2011-02-18
by Igor Pires Soares 18 Feb '11

18 Feb '11

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2011-02-18/fudcon_panama.2… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2011-02-18/fudcon_panama.2… Log: http://meetbot.fedoraproject.org/fudcon-planning/2011-02-18/fudcon_panama.2… Meeting summary --------------- * LINK: https://fedorahosted.org/fudcon-planning/report/12 (igorps, 18:16:06) * Get confirmation for additional rooms (igorps, 18:16:41) * LINK: https://fedorahosted.org/fudcon-planning/ticket/113 (igorps, 18:23:35) * Ask Ciudad del Saber Internet administrators to allow IRC and SSH connections (igorps, 18:24:45) * Wireless connection is available in all venue rooms and the villas (igorps, 18:34:06) * Create content survey to find out local community expectations (igorps, 18:35:17) * LINK: https://fedorahosted.org/fudcon-planning/ticket/116 (tatica, 18:40:27) * Tatica will take over Xhaksx design duties due to his unavailability (igorps, 18:40:27) * FUDCon Panama booklet content (igorps, 18:41:29) * ACTION: tatica to check space requirement for hackfest description (igorps, 18:45:15) * IDEA: Have a booklet only in Spanish and Portuguese (igorps, 18:52:16) * IDEA: Print most booklets in Spanish and have a small amount in English and Portuguese (igorps, 19:00:54) * Print Fudcon Panama Poster, and place it on Mayor Universities and send to other Panama cities (igorps, 19:11:08) * bureaucracy done, posters ready to be printed (igorps, 19:13:30) * LINK: https://fedorahosted.org/fudcon-planning/ticket/118 (igorps, 19:14:14) * LINK: https://fedorahosted.org/design-team/ticket/167 (aeperezt, 19:16:25) * Fudcon Panama Design t-shirt (igorps, 19:20:06) * T-shirt production will be sponsored depending on the prices (igorps, 19:23:45) * Create FuCon Panama prospectus (igorps, 19:27:17) * LINK: https://fedorahosted.org/fudcon-planning/ticket/75 (igorps, 19:27:43) Meeting ended at 19:29:40 UTC. Action Items ------------ * tatica to check space requirement for hackfest description Action Items, by person ----------------------- * tatica * tatica to check space requirement for hackfest description * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * igorps (107) * tatica (58) * aeperezt (45) * dgilmore (31) * potty (7) * amonthoth (6) * zodbot (5) * gomix-fricky (4) * abadger1999 (3) -- Igor Pires Soares Fedora Ambassador (Brazil) - Member of FAmSCo Fedora I18N/L10N QA https://fedoraproject.org/wiki/User:Igor

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Reminder: FUDCon Panama meeting - 2011-02-18 - 18:00 UTC
by Igor Pires Soares 18 Feb '11

18 Feb '11

Hello all! I kindly remind you that today we will have our FUDCon Panama meeting at 18:00 UTC in #fudcon-planning. Meeting agenda is defined on Trac: https://fedorahosted.org/fudcon-planning/report/12 Regards, -- Igor Pires Soares Fedora Ambassador (Brazil) - Member of FAmSCo Fedora I18N/L10N QA https://fedoraproject.org/wiki/User:Igor

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[fudcon-planning] #75: Create FuCon Panama prospectus
by fudcon-planning 18 Feb '11

18 Feb '11

#75: Create FuCon Panama prospectus -------------------------------+-------------------------------------------- Reporter: aeperezt | Owner: Type: Task | Status: new Priority: normal | Milestone: Component: FUDCon LATAM 2011 | Keywords: -------------------------------+-------------------------------------------- Create a prospectus for potential sponsors including information about FUDCon and the Tempe event specifically, including sponsorship levels. Aeperezt agreed to take this on and will try to have it finished by Saturday 2011-11-15 if possible. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/75> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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FUDCon NA for FY2012 -- bids, length, budget, etc.
by Paul W. Frields 17 Feb '11

17 Feb '11

Hi FUDCon planners, I wanted to bring up a couple pending issues with regard to FUDCon in North America, so that the community knows we are listening to feedback, and so the FUDCon event as a whole continues to improve. Tempe was a great event -- not problem-free, but certainly very well received by all the attendees, as far as I could tell from everyone I've spoken to. I'm hoping the FUDCon team will carry that momentum into next year's event. * * * Within the next few weeks, and certainly no later than March 1, 2011, bids need to open for the next North American FUDCon. The bid process is running a bit late for EMEA, and if the process established at last year's Events FAD[1] is to hold true, the process needs to be continuous, with bids happening shortly after the end of the previous event in that geo. * * * What is the status of a post-FUDCon survey? ISTR someone said they'd be responsible for that follow-up but I haven't seen an announcement yet. That could be because I've been crushed by other work and simply missed the status -- sorry for being ignorant. * * * Since I'm sure Jared and Spot are both working on budget planning for Red Hat's FY2012, one of the things they are figuring into that planning is funding for the next FUDCon in North America. Some of the decisions that need to be made early about the next FUDCon NA will hinge on budget, in order to solve issues identified with the event. For a while now, FUDCon NA has strained against time limits that consistently lead to the following issues: * Many sessions are turned down, even if they would be reasonably attended (20-30 people), simply because there are limited spots. * Hacking sessions become shorter when the session days are lengthened but the total event length stays the same. * There is not opportunity for key groups such as Board members, Spot's team, etc., to meet for important discussions while the rest of FUDCon is in full swing, since many of the people involved are also doing talks and hackfests. I wouldn't be surprised if other similar issues come to people's minds. These issues come down to a central factor: the total event length is bounded by funding. Certainly funding is not infinite for any Fedora event, and we can't just shoot the moon for fun. But because these issues are quantifiable at least for the last two or three FUDCon NA events, I believe there's sufficient justification to think about a four- or five-day event length for North America. (This is the same conclusion the attendee group reached at the Events FAD last year, by the way.) Here are some issues to consider: * What kind of funding will be needed from Red Hat Engineering to get key Fedora team members to some non-BOS location, like Tempe, for four or five days instead of three? * What would the average cost for a North American contributor be? * How does the overall budget, based on a longer event, affect the ability to bring in international visitors? Furthermore, what goals exist for international attendees, and how will the event meet those goals? * * * With answers to these questions, it should be possible to set out some high level guidance for what the next FUDCon NA will look like, so that after bids come in the early, venue-related details are easier to sort out. For better or worse, due to funding and logistical limitations, the FUDCon event in NA right now is the largest Fedora event annually. That's not by purpose or design. Nothing would be more awesome than having a non-NA Fedora event eclipse the North American one, in my opinion. I've been to non-NA events and they are fantastic: they're run by wonderful contributors, and greatly enjoyed by the attendees. Personally, I *look forward* to seeing event length limitations and strain in other geos, since that will be a sign of even more success. And as those issues occur and are documented, the planning groups (including budget owners) can work together to deal with them as we're trying to do here. = = = [1] http://fedoraproject.org/wiki/Events_FAD_2010 -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ Where open source multiplies: http://opensource.com

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FUDCon Panama meeting recap 2011-02-11
by Igor Pires Soares 11 Feb '11

11 Feb '11

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2011-02-11/fudcon_latam.20… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2011-02-11/fudcon_latam.20… Log: http://meetbot.fedoraproject.org/fudcon-planning/2011-02-11/fudcon_latam.20… Meeting summary --------------- * LINK: https://fedorahosted.org/fudcon-planning/report/12 (igorps, 18:16:04) * Create FuCon Panama prospectus (igorps, 18:16:37) * ACTION: igorps to check FUDCon Chile attendance (igorps, 18:21:22) * LINK: http://fedoraproject.org/wiki/FedoraEvents#FY11_Q2_.28June_2010_-_August_20… (tatica, 18:23:04) * ACTION: igorps to update the prospectus page with Tempe attendance and improve focus section (igorps, 18:25:08) * Get confirmation for additional rooms (igorps, 18:26:31) * Formal request done by aeperezt (igorps, 18:31:10) * waiting for confirmation (igorps, 18:31:22) * Create content survey to find out local community expectations (igorps, 18:32:37) * LINK: https://fedoraproject.org/wiki/FUDCon:Panama_2011/es/Survey1 (igorps, 18:33:12) * FUDCon Panama booklet content (igorps, 18:46:06) * LINK: http://igor.fedorapeople.org/FUDCon/Panama/hackfest.txt (igorps, 18:48:01) * LINK: http://fedoraproject.org/wiki/FUDCon_hackfest (igorps, 18:50:30) * Spanish translation of Tempe booklet is done (igorps, 18:55:35) * Hackfest information added to Track ticket (igorps, 18:55:56) * ACTION: tatica will work on the design with Panama team (igorps, 18:56:41) * LINK: http://www.flickr.com/photos/tatadbb/4586327917/in/set-72157613879453535/ (tatica, 19:11:35) * LINK: https://fedorahosted.org/fudcon-planning/ticket/116 (igorps, 19:20:00) * LINK: http://maps.google.com/maps?hl=en&ie=UTF8&ll=8.999874,-79.583287&spn=0.0195… (igorps, 19:20:40) * LINK: http://www.openstreetmap.org/?lat=8.99871&lon=-79.58255&zoom=16&layers=M (igorps, 19:25:41) Meeting ended at 19:28:35 UTC. Action Items ------------ * igorps to check FUDCon Chile attendance * igorps to update the prospectus page with Tempe attendance and improve focus section * tatica will work on the design with Panama team Action Items, by person ----------------------- * igorps * igorps to check FUDCon Chile attendance * igorps to update the prospectus page with Tempe attendance and improve focus section * tatica * tatica will work on the design with Panama team * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * igorps (104) * tatica (56) * aeperezt (30) * dgilmore (22) * jsmith (13) * amonthoth (12) * zodbot (4) * gomix (3) -- Igor Pires Soares Fedora Ambassador (Brazil) - Member of FAmSCo Fedora I18N/L10N QA https://fedoraproject.org/wiki/User:Igor

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Reminder: FUDCon Panama meeting - 18:00 UTC
by Igor Pires Soares 11 Feb '11

11 Feb '11

Hello all! I kindly remind you that today we will have our FUDCon Panama meeting at 18:00 UTC. Meeting agenda is defined on Trac: https://fedorahosted.org/fudcon-planning/report/12 Regards, -- Igor Pires Soares Fedora Ambassador (Brazil) - Member of FAmSCo Fedora I18N/L10N QA https://fedoraproject.org/wiki/User:Igor

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Fixed Trac component
by Paul W. Frields 09 Feb '11

09 Feb '11

Using the Admin capability of Trac (which is shared by jsmith, aeperezt, and others), one can change settings such as the default component for tickets. Since FUDCon Panama is the next FUDCon that will occur, tickets should default to that component now. I've fixed this setting, edited the name to be "FUDCon Panama 2011," and also slightly edited the query link on the front page for Funding subsidy requests, so that it works properly. As we finish one FUDCon and move on to the next, the person responsible for the FUDCon Trac should change these settings similarly. As new FUDCons are added, they should also get their own components; old components should not be reused -- just add new ones. jsmith, aeperezt -- let me know if you have any questions. Also feel free to add to the list of admins if needed, using the Permissions settings. -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ Where open source multiplies: http://opensource.com

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FUDCon Panama meeting - 2011-02-04
by Igor Pires Soares 08 Feb '11

08 Feb '11

Hello all! One of the things we would like to keep doing for FUDCon Panama is our weekly meetings, so I remind you that we'll keep having it at the usual time on Fridays at 18:00 UTC. Tomorrow will be a good opportunity to share some suggestions and experiences we had in Tempe. Sounds good to you Alejandro? Regards, -- Igor Pires Soares Fedora Ambassador (Brazil) - Member of FAmSCo Fedora I18N/L10N QA https://fedoraproject.org/wiki/User:Igor

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[fudcon-planning] #76: Air plane tickets discount fudcon Latam
by fudcon-planning 04 Feb '11

04 Feb '11

#76: Air plane tickets discount fudcon Latam -------------------------------+-------------------------------------------- Reporter: aeperezt | Owner: aeperezt Type: Task | Status: new Priority: normal | Milestone: Component: FUDCon LATAM 2011 | Keywords: -------------------------------+-------------------------------------------- Get Air Fair Discount, talk to main Panamanian Air Line COPA, and its direct competition TACA to see the possibility of sponsorship of the event or get ticket discount. -- Ticket URL: <https://fedorahosted.org/fudcon-planning/ticket/76> fudcon-planning <http://fedoraproject.org/wiki/FUDCon> FUDCon event planning

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fudcon-planning February 2011