Just wanted to give a quick update on the FUDCon Tempe bid progress.
First: Ryan Rix and I went to Tempe last Friday afternoon (May 7) and met with Adam McCullough, who is the current president of the ASULUG, and Zachary Giles, who was the president for the past several years before graduating. We discussed some of our options over lunch, and then walked around campus and checked out the two options we have available for FUDCon hosting.
I did a blog post with some pictures that I took, for those interested in reading / viewing: http://wordshack.wordpress.com/2010/05/08/fudcon-tempe-scouting-for-pwnie-st...
And a more comprehensive (redundant to blog pictures, but with more pictures to see) set of photos is available here: http://www.flickr.com/photos/7849458@N03/sets/72157624018364404/
The first option is located at the Brickyard on Mill, which is located on the main drag in Tempe - and is also the home to many computer science classes. It is a few minutes walk from the proposed hotel (Tempe Mission Palms). It is a very nice, relatively new two-story building, with tons of classrooms, most equipped with one-two projectors, and 2 classrooms also have video streaming capabilities. Most of the rooms are oriented with multiple rows of long tables. Adam and Zachary are currently trying to get in touch with the faculty member who is responsible for that particular building (apparently, it recently changed hands - they have his name, but not a response yet, which may be due to the fact that it is graduation week at ASU). The building has a large lobby area as well, where things like donuts / coffee can be eaten, there are bar-type tables in the room; it also has stairs as well as an elevator, restrooms, etc. Reportedly, other, very large software companies (Microsoft) also come to campus in coordination with the faculty to do presentations, learning sessions, etc. - so this wouldn't be an unheard-of thing for them to host. More importantly, it would likely be free. We would likely have to work around some classes on the days when school is in session - but the classrooms, like on most college campuses, are not all simultaneously used.
The second option is the ASU Memorial Union. This is a nearly brand-new facility (it had a large fire a few years back, so everything has been rebuilt / redone) with fast-food and regular-style restaurants on the first floor, and an abundance of conference space on the second floor. All of it very, very, nice. This is the option, as detailed on https://fedoraproject.org/wiki/FUDCon:Bid_for_Tempe_2011, that would have to be paid - but, with ASULUG as a registered campus organization, would be low cost for us to use. The downside is that, despite being on campus, it is a long walk from the hotel - approximately 20 minutes. (Ryan and I did the walk, at an extremely leisurely, slow-as-we-could-go pace, which wasn't hard since... it was 105ish outside while we were doing it.) I don't know how most people would feel about this - but it's not something driveable, since it's in the middle of basically walkways and such on campus, and on-campus parking near there is somewhat limited to people who have special passes for special parking lots. However, we could find out what the availability is, if we decide that exercise isn't going to be bad for anyone, and in the event that the Brickyard (option #1) is just not possible.
Obviously, given its proximity to the hotel, as well as the abundance of CSE students who will be around, the Brickyard is the preferred option - not to mention the likely cost of Free or Cleaning Fee-type thing. I'm hoping to hear back from Adam and Zach, who are both awesome, in the coming days.
A bit about the local community: ASULUG recently did an overhaul / cleanup of its mailing list where they required everyone to re-sign-up. They had 163 re-subscribe; they also noted that installfests usually bring 40-50 people, and that regular ASU LUG meetings generally have 20-30 attendees. Both Adam and Zach stated that they both believed a large number of those people would be interested in attending at least part of FUDCon. Phoenix, from what I understand (not living there) also has a sizeable LUG community; there are also nearby technical colleges (DeVry and University of Advancing Technology) with students who would likely participate (both of these schools regularly host PLUG meetings).
Internet access is something else that is currently being looked into. ASU students, of course, have campus-wide wireless access; guests, however, are limited to http and https only. So the option was discussed of running wireless access points off of some of the ASU student's student IDs, which obviously isn't preferable. At this point, the likely solutions are (a) to work with campus infrastructure to get more comprehensive (and fast) access, or (b) to bring in our own. Zach, having graduated from ASU recently, runs a business where he can set that type of situation up - details / costs not yet discussed - but the option is available, either from him, or another local provider (and we'd likely still ahve to coordinate with ASU on this). Obviously, internet access is crucial here, so that's being worked on.
As a note of interest (mchua, I'm looking at you - and we discussed this a bit on IRC the other day) - apparently, there is not much of a focus on FOSS at ASU. As in, most of the professors don't talk about it, it's not heavily utilized in courses, etc. So - I think it could certainly be a good place to actually have a bit of an information session for the professors themselves. Particularly since ASULUG seems to have pretty active participation - lots of students who are self-motivated to learn about Linux, but maybe aren't getting the level of education in that area that they'd be happy to devour.
Anyway: bottom line - we're still trying to make contact with new faculty person, Adam and Zach said that we could probably consider having someone (Paul, most likely) send a more official-sounding mail to this person in the event we don't hear back relatively soon. As I said - it's graduation week, so there's probably quite a bit of chaos at the moment. But I think the college would be interested in hosting us - after all, if they're hosting MS informational sessions, surely they'd be interested in offering their students some diversity, opportunity to network, learn new things, etc. Internet access is also being worked on. Ryan and I will be continuing to work on this bid, of course, so feel free to check out the wiki page over the next few weeks to view our progress.
-robyn
Mail fail, sorry I didn't see this earlier!
On Wed, May 12, 2010 at 02:17:30PM -0700, Robyn Bergeron wrote: [...snip...]
The first option is located at the Brickyard on Mill, which is located on the main drag in Tempe - and is also the home to many computer science classes. It is a few minutes walk from the proposed hotel (Tempe Mission Palms). It is a very nice, relatively new two-story building, with tons of classrooms, most equipped with one-two projectors, and 2 classrooms also have video streaming capabilities. Most of the rooms are oriented with multiple rows of long tables. Adam and Zachary are currently trying to get in touch with the faculty member who is responsible for that particular building (apparently, it recently changed hands - they have his name, but not a response yet, which may be due to the fact that it is graduation week at ASU). The building has a large lobby area as well, where things like donuts / coffee can be eaten, there are bar-type tables in the room; it also has stairs as well as an elevator, restrooms, etc. Reportedly, other, very large software companies (Microsoft) also come to campus in coordination with the faculty to do presentations, learning sessions, etc. - so this wouldn't be an unheard-of thing for them to host. More importantly, it would likely be free. We would likely have to work around some classes on the days when school is in session - but the classrooms, like on most college campuses, are not all simultaneously used.
This sounds like a *very* good option if it's free of cost. Assuming we have the FUDCon from Saturday through Monday, it would be easy for us to flex our room use on Monday to work around classes. We will still need several rooms, so it's important that we get some idea of availability from the faculty owner soon.
The second option is the ASU Memorial Union. This is a nearly brand-new facility (it had a large fire a few years back, so everything has been rebuilt / redone) with fast-food and regular-style restaurants on the first floor, and an abundance of conference space on the second floor. All of it very, very, nice. This is the option, as detailed on https://fedoraproject.org/wiki/FUDCon:Bid_for_Tempe_2011, that would have to be paid - but, with ASULUG as a registered campus organization, would be low cost for us to use. The downside is that, despite being on campus, it is a long walk from the hotel - approximately 20 minutes. (Ryan and I did the walk, at an extremely leisurely, slow-as-we-could-go pace, which wasn't hard since... it was 105ish outside while we were doing it.) I don't know how most people would feel about this - but it's not something driveable, since it's in the middle of basically walkways and such on campus, and on-campus parking near there is somewhat limited to people who have special passes for special parking lots. However, we could find out what the availability is, if we decide that exercise isn't going to be bad for anyone, and in the event that the Brickyard (option #1) is just not possible.
I don't think people are generally opposed to a short walk, since we'll be doing it in the wintertime. In cases where we needed to use buses or other public transport in the past, the transit time wasn't much different. If we have anyone who can't make the walk, I don't think we'd have any problem arranging transportation by cab or some other shuttle.
Obviously, given its proximity to the hotel, as well as the abundance of CSE students who will be around, the Brickyard is the preferred option - not to mention the likely cost of Free or Cleaning Fee-type thing. I'm hoping to hear back from Adam and Zach, who are both awesome, in the coming days.
That's great. I agree, the Brickyard sounds like the right kind of place for us.
A bit about the local community: ASULUG recently did an overhaul / cleanup of its mailing list where they required everyone to re-sign-up. They had 163 re-subscribe; they also noted that installfests usually bring 40-50 people, and that regular ASU LUG meetings generally have 20-30 attendees. Both Adam and Zach stated that they both believed a large number of those people would be interested in attending at least part of FUDCon. Phoenix, from what I understand (not living there) also has a sizeable LUG community; there are also nearby technical colleges (DeVry and University of Advancing Technology) with students who would likely participate (both of these schools regularly host PLUG meetings).
Internet access is something else that is currently being looked into. ASU students, of course, have campus-wide wireless access; guests, however, are limited to http and https only. So the option was discussed of running wireless access points off of some of the ASU student's student IDs, which obviously isn't preferable. At this point, the likely solutions are (a) to work with campus infrastructure to get more comprehensive (and fast) access, or (b) to bring in our own. Zach, having graduated from ASU recently, runs a business where he can set that type of situation up - details / costs not yet discussed - but the option is available, either from him, or another local provider (and we'd likely still ahve to coordinate with ASU on this). Obviously, internet access is crucial here, so that's being worked on.
Who's doing that part? Is that Adam and Zach also?
The best practice is to work with the infrastructure folks on campus since we don't want to run afoul of the school's policies. Simply opening up SSH for our use would make a huge difference. We don't have a separate budget for infrastructure, and based on what we already know from other events, having someone bring it in could very well be cost-prohibitive.
The faculty sponsor should be able to help with getting an appropriate contact on ASU's IT staff.
Anyway: bottom line - we're still trying to make contact with new faculty person, Adam and Zach said that we could probably consider having someone (Paul, most likely) send a more official-sounding mail to this person in the event we don't hear back relatively soon. As I said - it's graduation week, so there's probably quite a bit of chaos at the moment. But I think the college would be interested in hosting us - after all, if they're hosting MS informational sessions, surely they'd be interested in offering their students some diversity, opportunity to network, learn new things, etc. Internet access is also being worked on. Ryan and I will be continuing to work on this bid, of course, so feel free to check out the wiki page over the next few weeks to view our progress.
So our critical path still includes getting the appropriate faculty sponsor. If some sort of official letter is needed, please send me contact details as soon as possible. We need to get from our current stage of lots of possible things we could do, to the stage of knowing our precise options, attached costs, and process for each choice, by about June 1.
As a note of interest (mchua, I'm looking at you - and we discussed this a bit on IRC the other day) - apparently, there is not much of a focus on FOSS at ASU. As in, most of the professors don't talk about it, it's not heavily utilized in courses, etc. So - I think it could certainly be a good place to actually have a bit of an information session for the professors themselves. Particularly since ASULUG seems to have pretty active participation - lots of students who are self-motivated to learn about Linux, but maybe aren't getting the level of education in that area that they'd be happy to devour.
Right-o. I'm excited about this one, particularly since we've once again got excellent people on the ground for ASU (yay Ryan!) - if Tempe is indeed chosen as the FUDCon location, we'll be sure to deploy the Fedora education-fu and build as much momentum there as possible pre-event (and afterwards, following up on the Spike Of Awesome that FUDCon is sure to bring).
--Mel
fudcon-planning@lists.fedoraproject.org
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Mel Chua -
Paul W. Frields -
Robyn Bergeron