fudcon-planning December 2009

fudcon-planning@lists.fedoraproject.org

19 participants
31 discussions

Events FAD: let the planning begin!
by Mel Chua 14 Dec '09

14 Dec '09

https://fedoraproject.org/wiki/Events_FAD_2010 Yes, it's a stub. Current question: what is the single most critical piece of missing infrastructure that would make organizing a FUDCon easier? That's what we should work on during the Events FAD. Ideas so far: # A scaleable event registration and session scheduling solution # A recording / remote participation solution # A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization Post ideas to the wiki page, discuss on-list. --Mel

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suggestion for next fudcon
by Bert Desmet 11 Dec '09

11 Dec '09

hi, I thought last fudcon, in Torono was fantastic, but I have one idea on how we could improve the barcamp experience.. maybe it should be possible to pitch the talks, like we did, but do the voting part online, because the voting took a lot of time. another thing we could do to improve that, is make more than one board, to speeding things up, but in order to accomplish that, we need *a lot* of room.. regards, Bert Desmet

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We're $66.02 under budget!
by Mel Chua 10 Dec '09

10 Dec '09

Folks, I found all the receipts and crunched the final numbers, and it appears that we have landed $66.02 USD under budget. https://fedoraproject.org/wiki/File:Fudcon-Toronto-2009-expenses.ods The exact-exact number depends on the currency conversion rate my RH credit card gets when the hotel bill hits it (hopefully before the end of the week, c'mon credit card, charge me faster...), but $66.02 under a $19k budget? Not bad. That's 0.35% off (yes, that's thirty-five hundredths of a percent). And with that, let the planning for the next FUDCon commence. Or rather, the FAD. Or rather - well, I suppose we'll find out at our debrief meeting on Friday, shall we? ;) I'll send a datetime on that in a moment... --Mel PS: Reading master statements for close to 20 hotel rooms, including partially sponsored rooms, in a foreign currency, when the hotel lists every single charge (each individual type of tax, etc) separately... let's just say that for the next FUDCon we're going to, ah, handle our lodging logistics in a Different Way.

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FUDCon Toronto debrief meeting on FRIDAY 4pm EST
by Mel Chua 10 Dec '09

10 Dec '09

Same channel, same time, different day. #fudcon-planning on freenode. 4pm EST. Friday, because this week's scheduling is wonky and I'm offline Thursday afternoon (I believe this datetime passes muster with Paul and Chris as well). Debrief bonanza! See you there. --Mel PS: see, I *told* you my sleep schedule at FUDCon was actually close to normal...

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Fwd: Great Idea for a RoundTable I didn't realize til day 2.
by Paul W. Frields 07 Dec '09

07 Dec '09

Stephen said he didn't mind if I passed this to the list. Great idea! Paul ---------- Forwarded message ---------- From: Stephen John Smoogen Date: Mon, Dec 7, 2009 at 3:36 PM Subject: Great Idea for a RoundTable I didn't realize til day 2. To: "Paul W. Frields" <stickster(a)gmail.com> Listening to people who are 'stuck' with Linux. A round table discussion where parents and other significant others of Linux administrators explain how they 'deal' with this penguin thingee now on their computer. -- Stephen J Smoogen. Ah, but a man's reach should exceed his grasp. Or what's a heaven for? -- Robert Browning

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Re: FUDBus mobile broadband
by Paul W. Frields 03 Dec '09

03 Dec '09

Well, the best-laid plans of mice and men.... The bus not only will be missing wifi, but because of the stage of retrofitting they're at with the original 36-seater, it looks like we're going to end up with a different bus altogether. That 55-seater bus will not have AC power or wifi. In other words, the Plan B bus I warned about earlier. How can we cope? (In order of decreasing utility) * Mobile broadband connectivity through NetworkManager, or via Bluetooth to tethered 3G phones, at least up to the border (or the last US cell tower, whichever comes first). * Extra batteries if you got 'em. * UPS bricks for limited charging? Because everyone loves carrying heavy stuff. * Quill and parchment! * Alcohol, and lots of it. (Some of us probably think should be first in the pecking order of utility.) * Carrier pigeons. * Drive next to a newer-fangled bus the whole way. Could make border crossing interesting. * One word: Singalongs. Sorry about the let-down, guys. I'm trying to find out if there's anything the bus guys can do for us wrt. AC power, but it's not looking hopeful. Paul

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Last minute budget change, but NBD
by Paul W. Frields 03 Dec '09

03 Dec '09

In between the start of our process and the end of our process, Dave Malcolm joined the Fedora Engineering team. That didn't occur to me until Dave emailed me this evening to ask about his coverage. I don't think it will be a problem for the F-Eng budget to cover Dave's half of the room he's sharing with Dan. That reservation has already been made and confirmed on Dec. 1, so we don't need to do anything further with the hotel. I've updated the wiki here: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Booking -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

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The TRULY last pre-FUDCon planning meeting notes
by Paul W. Frields 03 Dec '09

03 Dec '09

Minutes: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… Minutes (text): http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… Log: http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… ======================== #fudcon-planning Meeting ======================== Meeting started by stickster at 21:00:50 UTC. The full logs are available at http://meetbot.fedoraproject.org/fudcon-planning/2009-12-03/fudcon-planning… . Meeting summary --------------- * Roll call! (stickster, 21:00:54) * FUDBus boo-hiss (stickster, 21:02:58) * FUDBus has no wifi, and looks like no AC power. (stickster, 21:04:08) * Free wifi in service plazas on I-90 if desperation sets in (stickster, 21:04:35) * hotel chat (stickster, 21:06:16) * Summary: Good to go! (stickster, 21:06:48) * Room keys cannot be set for more than one room, it's a security measure. (stickster, 21:07:41) * AGREED: We'll get a few extra keys to the hack suite, not enough to make the hotel raise an eyebrow. (stickster, 21:08:53) * AGREED: We'll make sure #fudcon /topic is updated with keyholder info as needed. (stickster, 21:09:12) * Friday night (stickster, 21:11:05) * stickster will be in hotel lobby when FUDBus arrives (stickster, 21:11:13) * AOB (stickster, 21:13:33) * ACTION: mchua ping stickster on irc before FUDBus crosses border (mchua, 21:13:33) * Muchas gracias to the whole FUDCon planning team! (stickster, 21:14:54) * ACTION: ctyler to set up voicemail extension (ctyler, 21:16:12) * ACTION: ctyler to set up voicemail extension (stickster, 21:16:31) Meeting ended at 21:17:01 UTC. Action Items ------------ * mchua ping stickster on irc before FUDBus crosses border * ctyler to set up voicemail extension * ctyler to set up voicemail extension Action Items, by person ----------------------- * ctyler * ctyler to set up voicemail extension * ctyler to set up voicemail extension * mchua * mchua ping stickster on irc before FUDBus crosses border * stickster * mchua ping stickster on irc before FUDBus crosses border * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * stickster (62) * mchua (23) * SMParrish_mobile (9) * ctyler (8) * zodbot (2) * loupgaroublond (2) * jreznik (2) * anthro-diana (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

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Call with HGI
by Paul W. Frields 03 Dec '09

03 Dec '09

OK, notes from my call with JoAnn: * Breakfast at the hotel will be served from 7-9:30am in the York room, all four mornings (12/5-12/8). People can pick up vouchers at the desk as planned. Breakfast costs will be charged to the "incidentals" credit card that lodgers use at check-in, to make the bill wrap-up easier. There will be two servers in the room helping us with breakfast. The room holds at least 40 people at a time, so with natural staggering we should be OK. The same amount of people would have been devastating to the hotel's normal breakfast area which only seats 55-60 including their other, non-FUDCon guests. * Mo has been moved as a third person to Mel + Diana's room. The hotel already has a request in for a cot for that room. Mo's room has been set up for the nights of 12/4 and 12/7 for the bus driver, and set up against our master account. (Two nights only.) * Luya's reservation has been canceled, and he is now roomed with Rex Dieter as agreed. (cc'ing Luya so he knows as well) * The cost of a room for one night at our rate, with all applicable taxes and fees is about $118 Canadian. We can use that to straighten out our budgets. -- Paul W. Frields http://paul.frields.org/ gpg fingerprint: 3DA6 A0AC 6D58 FEC4 0233 5906 ACDB C937 BD11 3717 http://redhat.com/ - - - - http://pfrields.fedorapeople.org/ irc.freenode.net: stickster @ #fedora-docs, #fedora-devel, #fredlug

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Need roommate: Luya Tshimbalanga
by Chris Tyler 03 Dec '09

03 Dec '09

Luya Tshimbalanga is a late registrant coming from BC. He's booked a room for three nights (Fri-Sat-Sun) but would like to split costs with a roommate if one is available. -Chris

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fudcon-planning December 2009