FUDCon Tempe: Breakfast guesstimation update
Greetings folks,
(If you want to skip the tl;dr, my estimate is $600/day, could go up
slightly if ASU Catering thinks I am from another planet in my
estimations.)
I've done quite a bit of looking into our various options for
breakfast on Saturday and Sunday while we are in the Brickyard
facility. I received confirmation from Jon Delany that we can have
food inside the facility, and given that it is not really a school day
(I'd venture to guess that Saturday *might* have a class or two going
on, but not a mass throng of students) I think we can safely set up
food in the lobby area of the Artisan Court building. The lobby has
plenty of space to set up food, as you can see here in these
not-so-awesome photos I took through the window of the building during
my last visit. (http://2tu.us/2lsb http://2tu.us/2lsc )
In any case:
After reviewing a lot of options, including providers from the ASU
approved catering list, it seems that our cheapest option is to just
use ASU catering, which will, as an added bonus, spare us from
paperwork that needs to be done when using an approved caterer rather
than ASU Catering itself. The specific menu is the ASU Simple
Takeaways menu; this is a cheaper option for people who are willing to
PICK UP their food, rather than having food services come over and
deliver/arrange it all. (And I mean - probably several hundred
dollars cheaper.) Which would mean that someone would need to go and
pick it up (probably me + whoever wants to help out). All the
appropriate tableware / utensils would be included. My estimates are
based upon 150 people, with breakfast bread allocation in the
recommended neighborhood of 1.5/person. Please note: I am not Martha
Stewart.
There are several more details on the breakfast estimation page
(http://fedoraproject.org/wiki/FUDCon:Tempe_2011_breakfast_estimates),
but a quick roundup looks like this:
Food
* 8 Dozen Bagels + Cream Cheese (15.99/dozen): $127.92 - 96 servings
* 5 dozen danishes (8.99/dozen): $44.95 - 60 servings
* 4 loaves breakfast bread (6.99/loaf, 12ish slices/loaf): $27.96
- 48 servings
* 5 dozen muffins (6.99/dozen): $34.95 - 60 servings
* 5 Trays seasonal fruit ("serves 10" - $19.99/tray) - $99.95
* Total: $335.73
Drink
* 7 Gallons coffee (1 gallon = 20 6oz servings, 14.39/gallon): 100.73
* 1 gallon hot tea "selection": $13.59
* 2 gallons orange juice (10.39/gallon): $20.78
* 2 gallons iced tea (6.39/gallon): $12.78
* Total: $147.88
Canned Soda
(Note: this cost could go down - or stay flat with a LOT more soda to
drink - if we utilize the "donated food to a student organization"
method.)
* 75 cans of soda at .79/ea: $59.25
Total:
* Food: $335.73
* Coffee/OJ/Tea: $147.88
* Sodas: $60
* Total before sales tax: $543.71
* 8.3% sales tax in tempe: $45.12
* Total: $588.84
Given this total amount, I'd be very, very comfortable bumping this up
to $750 as a firm budget estimate here, in the event that we wind up
having 200 people sign up on the wiki, etc. Unless anyone feels this
won't be enough food. :) This is far less than the current $1500
estimated.
-Robyn